Council Meeting Agenda - 2012-08-06
Document Date:
Monday, August 6, 2012
Regular Session
PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD JULY 24, 2012.
The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, July 24, 2012 at 5:00 P.M. There were present the Honorable Roosevelt L. Johnson, Jerry W. Jones, Jr., Harry B. Silver, James “Jim” Villard, Chuck Fowler and Mitzi Gibson. Absent was Ed Larvadain, III. Also present were members of the Council staff, the Legal Division, Mayor Jacques Roy, Chief Operating Officer Kay Michiels and other members of the Administration.
The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Harry B. Silver, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilwoman Mitzi Gibson and the Pledge of Allegiance was led by Assistant City Attorney Trey Gist.
CONSENT CALENDAR
The Council next read all items found under the heading Consent Calendar and assigned them to committees.
Mr. Fowler moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.
Mr. Fowler moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.
Ms. Gibson seconded the motion. It was unanimously carried by the Council.
On motion of Mr. Fowler, seconded by Ms. Gibson, the minutes taken from a regular meeting which was held July 10, 2012 and a special meeting which was held July 16, 2012 were unanimously approved by the Council.
Bids were received for polymer insulators and hardware for 138 kv transmission upgrade for the Electric Distribution department.
Name of Bidder Amt. of Bid
Distran Steel No Bid
Gresco not complete
Stuart C. Irby complete bid
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Jones, seconded by Mr. Villard, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
POLYMER INSULATORS AND HARDWARE FOR
138 KV TRANSMISSION UPGRADE FOR THE
ELECTRIC DISTRIBUTION DEPARTMENT, AS
REFLECTED BY BIDS RECEIVED AND TO ENTER
INTO CONTRACT FOR SAID UPGRADE AND OTHER
MATTERS WITH RESPECT THERETO.
On motion of Mr. Fowler and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AMENDING 2012-2013
OPERATING BUDGET FOR POSITIONS IN
THE ACCOUNTING DEPARTMENT AND
OTHER MATTERS WITH RESPECT THERETO.
The above item was referred to the Personnel committee.
On motion of Mr. Fowler and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AMENDING 2012-2013 CAPITAL
BUDGET FOR A RESILIENCY GRANT AND
OTHER MATTERS WITH RESPECT THERETO.
The above item was referred to the Finance and Legal Affairs committee.
On motion of Mr. Fowler and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE ANNEXING 7.31 ACRES IN
PART OF LOT 1, HENRY DAIGRE PARTITIOON
SITUATED IN SECTION 86 OF TOWNSHIP 4
NORTH, RANGE 1 WEST, AND SAID ACRES
TO BE PART OF BOCAGE SUBDIVISION AND
OTHER MATTERS WITH RESPECT THERETO.
The above item was referred to the Property & Zoning committee.
Mr. Fowler moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:
RESOLUTION NO. 9085-2012
A RESOLUTION AUTHORIZING THE MAYOR TO
ACCEPT THE EMERGENCY SOLUTIONS GRANT
FROM THE STATE OF LOUISIANA DEPARTMENT
OF CHILDREN AND FAMILY SERVICES.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Jones.
NAYS: None.
ABSENT: Larvadain.
The resolution was thereupon declared adopted on this the 24th day of July, 2012.
Mr. Fowler moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:
RESOLUTION NO. 9086-2012
A RESOLUTION DESIGNATING THE ALEXANDRIA
TOWN TALK AND THE ALEXANDRIA NEWS
WEEKLY AS OFFICIAL JOURNALS FOR THE
CITY OF ALEXANDRIA.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Jones.
NAYS: None.
ABSENT: Larvadain.
The resolution was thereupon declared adopted on this the 24th day of July, 2012.
Mr. Fowler moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:
RESOLUTION NO. 9087-2012
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR ALEXANDRIA ZOO FESTIVAL
PLAZA, PHASE 2.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Jones.
NAYS: None.
ABSENT: Larvadain.
The resolution was thereupon declared adopted on this the 24th day of July, 2012.
ORDINANCES FOR FINAL ADOPTION
SUBJECT TO PUBLIC HEARING
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Villard, to wit:
ORDINANCE NO. 145-2012
AN ORDINANCE AUTHORIZING THE MAYOR
OF THE CITY OF ALEXANDRIA, LOUISIANA,
TO ACCEPT THE LOW BID SUBMITTED FOR
ALUMINUM CONDUCTOR COMPOSITE CORE
CABLE FOR 138 KV TRANSMISSION UPGRADE
FOR THE ELECTRIC DISTRIBUTION DEPARTMENT,
AS REFLECTED BY BIDS RECEIVED AND TO
ENTER INTO OCNTRACT FOR SAID UPGRADE
AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Jones.
NAYS: None.
ABSENT: Larvadain.
The ordinance was thereupon declared adopted on this the 24th day of July, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Jones, to wit:
ORDINANCE NO. 146-2012
AN ORDINANCE AUTHORIZING THE MAYOR
OF THE CITY OF ALEXANDRIA, LOUISIANA,
TO ACCEPT THE LOW BID SUBMITTED FOR
TWO – 20 MVA SUBSTATION TRANSFORMERS
FOR STERKX ROAD SUBSTATION, AS
REFLECTED BY BIDS RECEIVED AND TO
ENTER INTO CONTRACT FOR SAID TRANSFOR-
MERS AND OTHER MATTERS WITH RESPECT
THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Gibson, Villard, Johnson, Jones, Fowler, Silver.
NAYS: None.
ABSENT: Larvadain.
The ordinance was thereupon declared adopted on this the 24th day of July, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Jones, to wit:
ORDINANCE NO. 147-2012
AN ORDINANCE AUTHORIZING THE MAYOR
OF THE CITY OF ALEXANDRIA, LOUISIANA,
TO ACCEPT THE LOW BID SUBMITTED FOR
TURN OUT GEAR FOR THE ALEXANDRIA
FIRE DEPARTMENT, AS REFLECTED BY BIDS
RECEIVED AND TO ENTER INTO CONTRACT
FOR SAID TURN OUT GEAR AND OTHER
MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Gibson, Villard, Johnson, Jones, Fowler, Silver.
NAYS: None.
ABSENT: Larvadain.
The ordinance was thereupon declared adopted on this the 24th day of July, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Jones and seconded by Mr. Fowler, to wit:
ORDINANCE NO. 148-2012
AN ORDINANCE AUTHORIZING REVOCATION
OF AN UNIMPROVED UN-NAMED DEAD END
50’ RIGHT OF WAY WHICH RUNS BETWEEN
LOT 11 & 13 OF COURTLAND PLACE
SUBDIVISION AND OTHER MATTERS WITH
RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Jones, Fowler, Silver, Gibson, Villard, Johnson.
NAYS: None.
ABSENT: Larvadain.
The ordinance was thereupon declared adopted on this the 24th day of July, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Jones, to wit:
ORDINANCE NO. 149-2012
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT QUOTE RECEIVED FROM CONTROL
DEVICES, INC., FOR THE SERVICE FOR THE
TESTING, CALIBRATION AND MAINTENANCE
OF SUBSTATION RELAYS, METERS AND RELATED
EQUIPMENT FOR THE ELECTRIC DISTRIBUTION
DEPARTMENT AND OTHER MATTERS WITH
RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Jones.
NAYS: None.
ABSENT: Larvadain.
The ordinance was thereupon declared adopted on this the 24th day of July, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Villard, to wit:
ORDINANCE NO. 150-2012
AN ORDINANCE AUTHORIZING THE MAYOR
TO RENEW THE EXISTING ANNUAL REQUIRE-
MENTS CONTRACT FOR GAS SYTEM
REPAIRS AND MAINTENANCE WITH RYLEE
CONTRACTING, INC., FOR AN ADDITIONAL
TWELVE MONTH PERIOD AND OTHER MATTERS
WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Jones.
NAYS: None.
ABSENT: Larvadain.
The ordinance was thereupon declared adopted on this the 24th day of July, 2012.
RESOLUTIONS
Mr. Fowler moved for the adoption of the following resolution which was seconded by Mr. Jones, to wit:
RESOLUTION NO. 9088-2012
A RESOLUTION CONFIRMING THE CHAMBER
OF COMMERCE’S APPOINTMENT OF DAVID
WILLIAMS TO SERVE ON THE ENGLAND
AUTHORITY.
The President called for any discussion. Mrs. Deborah Randolph, Executive Director of the Chamber of Commerce was present to speak to the Council and stated that Mr. Williams would be a great asset to the England Authority. Mr. David Williams, CEO with Rapides General Hospital was present at the meeting. He stated that he would be honored to serve on such an important economic development board for this community. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Jones.
NAYS: None.
ABSENT: Larvadain.
The resolution was thereupon declared adopted on this the 24th day of July, 2012.
Ms. Gibson moved for the adoption of the following resolution which was seconded by Mr. Jones, to wit:
RESOLUTION NO. 9089-2012
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR A CRISIS COMMUNICATION
SYSTEM FOR USE BY THE ALEXANDRIA POLICE
DEPARTMENT. BIDS TO BE OPENED
SEPTEMBER 4, 2012.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Gibson, Villard, Johnson, Jones, Fowler, Silver.
NAYS: None.
ABSENT: Larvadain.
The resolution was thereupon declared adopted on this the 24th day of July, 2012.
ORDINANCE FOR INTRODUCTION
On motion of Mr. Fowler and seconded by Mr. Jones the following ordinance was introduced:
AN ORDINANCE TO ACCEPT THE RECOMMENDATION OF THE CITY ATTORNEY; TO AUTHORIZE THE CITY ATTORNEY TO EITHER TENDER FUNDS OR TO OBTAIN SATISFACTION OF AND PAY JUDGMENTS IN FAVOR OF JOHN M. SHARP AND H. CRAIG DAVIDSON, JR. IN THE COMPLAINT ENTITLED "CITY OF ALEXANDRIA V. CLECO CORPORATION, ET AL.", CIVIL DOCKET NUMBER 05-1121 ON THE DOCKET OF THE UNITED STATES DISTRICT COURT, WESTERN DISTRICT OF LOUISIANA AND TO APPROPRIATE SUCH FUNDS OF THE RISK MANAGEMENT FUND OF THE CITY TO BE USED FOR PAYMENT OF THE TENDER OR SATISFACTION OF JUDGMENT AND TO PROVIDE FOR RELATED MATTERS.
The above item was referred to the Finance and Legal Affairs committee.
PUBLIC HEARING – COMMUNITY DEVELOPMENT
Mr. Villard moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:
RESOLUTION NO. 9090-2012
A RESOLUTION CONDEMNING THE STRUCTURE
LOCATED AT 335 – 16TH STREET, FELICIA
DAUZAT, OWNER.
The President called for any discussion. Ms. Kay Michiels, Director of Planning was present to speak on this item. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Johnson, Jones, Fowler, Silver, Gibson.
NAYS: None.
ABSENT: Larvadain.
The resolution was thereupon declared adopted on this the 24th day of July, 2012.
COMMITTEES
There were no reports from the Utility committee, Economic, Workforce and Planning Development committee, Property and Zoning committee and A & E Selection committees.
Mr. Fowler, Chairman of the Finance and Legal Affairs committee stated that the committee will meet on Wednesday, July 25, 2012 at 3:00 P.M. and again on Friday, July 27, 2012 at 3:00 P.M. He read the items that will be discussed at the committee meetings. Councilman Johnson asked Mr. Gist to obtain information on the partners for the next meeting.
Councilman Johnson thanked the Louisiana Rural Water Association for having their annual conference in Alexandria.
Mr. Jones reported that there will be a meeting on August 1, 2012 at 7:00 a.m. at the Sentry Grill downtown on Third Street to discuss Public Safety issues and Economic Development in District 3. He stated if anyone had questions concerning this meeting to please call him at 419-2331.
Ms. Gibson thanked HDQ Association for having a health walk and health fair this past weekend.
There being no further business to come before the
Council, on motion properly seconded, the meeting was adjourned.
/S/ HARRY B. SILVER
President
ATTEST:
/S/ NANCY L. THIELS,
City Clerk