Council Meeting Agenda - 2012-12-11

ALEXANDRIA CITY COUNCIL
REGULAR COUNCIL AGENDA
TUESDAY, DECEMBER 11, 2012
CITY COUNCIL CHAMBERS – 5:00 P.M.

A.          CALL TO ORDER

B.          INVOCATION

C.          PLEDGE OF ALLEGIANCE

D.          ROLL CALL

E.          CONSENT CALENDAR

a)  Bids to be opened for renovations to elevators at City Hall.

b)  Bids to be opened for renovations to elevators at Customer Service Building.

1)     Approval of minutes taken from regular meeting held 11/27.

2)     Introduction of an ordinance authorizing the Mayor to accept the low bid submitted for revisions to City Hall computer room fire suppression.  Bids to be opened 12/11.

3)     Introduction of an ordinance authorizing the Mayor to enter into a Professional Services Agreement between the City and Ballard, CLC for the design of Hudson Boulevard-Hynson Bayou bridge replacement.

4)     Introduction of an ordinance authorizing the Mayor to enter into a grant agreement with Shepherd Center of Central LA, Inc., to provide case management, rental & utility deposits, rental & utility assistance, first month rent and HMIS administration for those at risk of becoming homeless.

5)     Introduction of an ordinance rezoning property located at 1312, 1316 and 1320 Mohon Street as requested by Dr. David Brooks, from “SF-2” Single family moderate density district to “B-2”, Community Business district to allow for additional parking for Calvary Baptist Church.  (ZONING COMMISSION RECOMMENDED)

6)     RESOLUTION reappointing Lisa Harris and Olivet Davis to serve on the Alexandria Housing Authority Board of Commissioners.

7)     RESOLUTION authorizing advertisement for bids for fire hydrants & related accessories for a twelve month period.

8)     RESOLUTION authorizing advertisement for bids for herbicides for a twelve month period.

9)     RESOLUTION authorizing advertisement for bids for janitorial supplies for a twelve month period.

F.     ORDINANCES FOR FINAL ADOPTION

        SUBJECT TO PUBLIC HEARING

10) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for operating chemicals for the Wastewater department. 

11) To consider final adoption of an ordinance authorizing the Mayor to accept the two lowest proposals from American Interplex Corporation and Ana-Lab Corporation for analytical testing services for the Lab Testing department.

12) To consider final adoption of an ordinance authorizing the Mayor to renew the existing contract with CBS Cleaning Service for janitorial services for the Central Louisiana Business Incubator building for the third and final renewal contract period.

13) To consider final adoption of an ordinance rezoning property located at 1744 Levin Street as requested by Walter Crooks, from “SF-2” Single family moderate density district to “C-1” Limited commercial district to allow for commercial parking.

FINANCE AND LEGAL AFFAIRS COMMITTEE

14) To consider final adoption of an ordinance authorizing 2012-2013 major budget amendment.  (FINANCE AND LEGAL AFFAIRS 12/11)

G.     RESOLUTION

15)    To consider adoption of a resolution giving preliminary approval to the issuance of not exceeding One Hundred Fifty Million Dollars ($150,000,000) of Utilities Revenue Bonds, in one or more series, of the City of Alexandria, State of Louisiana; providing certain terms of said bonds; making application to the State Bond Commission for approval of said Bonds; and providing for other matters in connection therewith; approving the use of such bonds to finance and implement the “Alexandria Utilities Sustainability Project” (“AUSP”); and in providing for all matters related thereto, including the authorization of the Mayor to sign all contracts, agreements, joint-action and cooperative endeavors, purchase agreements, for immovable and movable property, and design and construction agreements following the certification and other processes set forth, commenced or necessitated by previous legislation more particularly by Alexandria City Council Ordinance 64-2010 (and its requirement of a resource plan considering Alexandria’s self-sustainability goals as outlined in the Certification Process affirmed by Alexandria City Council Resolution No. 8760-2010) and more formally indicated and confirmed by the preliminary evaluations of the “Requests for Power Supply Proposals” (the “power RFP process”), issued May 10, 2012; and to authorize, implement and empower the formulation and execution by the Mayor of primary, balancing and ancillary agreements, contracts, and joint-venture and action endeavors, private and public ((including but not limited to all companies, firms, agencies, and potential companies involved with, related to, and necessary to carry out the AUSP and specifically but not limited to the Southwestern Power Administration (“SWPA”), Louisiana Energy and Power Authority (“LEPA”), Cleco Corporation, Entergy Louisiana and all parent, subsidiary and affiliate companies, Mid-West Independent System Operator (“MISO”) and/or Cleco Power LLC)), to evaluate, sell, buy, and implement the necessary component parts and activities for the future reliable and economical supply of capacity and energy to serve electric load requirements in either a supplemental or all requirements fashion and/or market power and including specifically the purchase of unit-contingent generation and generators, commensurate and required interests in common facilities, use, joint-use and service agreements therefore, and/or purchase of equity positions as described in the power RFP process and in particular the prevailing response; to authorize formulation and execution of a joint operating agreement; and for the purchase, design, and installation of additional generating assets equal to or just exceeding 90 MegaWatts such that Alexandria achieves an eventual plan total of 225 MW of net total dependable generating capacity; to authorize a project and bond defeasement strategy, if needed; and for the ability of the Mayor to award bond proceeds upon final certification, subject to the process of administrative verification outlined as part of the AUSP and all as adopted by an authorizing and companion ordinance; and all matters related thereto including authorization for Federal Energy Regulatory Commission (“FERC”) enforcement actions or any other civil or regulatory action including with the Louisiana Public Service Commission (“LPSC”) incident to implementation of the AUSP; and approval for reimbursement of all related costs, capital monies, and professional fees and services, and any other funds expended as incident thereto for AUSP-related expenditures to be paid with future bond proceeds. 

H.     ORDINANCES FOR INTRODUCTION

16)    Introduction of an ordinance implementing the plan and authorizing the mayor to execute the necessary approving documents, agreements, contracts, and endeavors for the issuance of bonded indebtedness and sale of such bonds not exceeding one hundred fifty million dollars ($150,000,000) of utilities revenue bonds, in one or more series, of the city of Alexandria, state of Louisiana; providing certain terms of said bonds; making application to the state bond commission for approval of said bonds; and providing for other matters in connection therewith; approving the use of such bonds to finance and implement the “Alexandria utilities sustainability project” (“ausp”); and in providing for all matters related thereto, including the authorization of the mayor to sign all contracts, agreements, joint-action and cooperative endeavors, purchase agreements, for immovable and movable property, and design and construction agreements following the certification and other processes set forth herein and as provided by the companion resolution of similar object and title, commenced or necessitated by previous legislation more particularly by Alexandria city council ordinance 64-2010 (and its requirement of a resource plan considering Alexandria’s self-sustainability goals as outlined in the certification process affirmed by Alexandria city council resolution no. 8760-2010) and more formally indicated and confirmed by the preliminary evaluations of the “requests for power supply proposals” (the “power rfp process”), issued may 10, 2012; and to authorize, implement and empower the formulation and execution by the mayor of primary, balancing and ancillary agreements, contracts, and joint-venture and action endeavors, private and public ((including but not limited to all companies, firms, agencies, and potential companies involved with, related to, and necessary to carry out the ausp and specifically but not limited to the southwestern power administration (“swpa”), Louisiana energy and power authority (“lepa”), cleco corporation, Entergy Louisiana and all parent, subsidiary and affiliate companies, mid-west independent system operator (“miss”) and/or cleco power llc)), to evaluate, sell, buy, and implement the necessary component parts and activities for the future reliable and economical supply of capacity and energy to serve electric load requirements in either a supplemental or all requirements fashion and/or market power and including specifically the purchase of unit-contingent generation and generators, commensurate and required interests in common facilities, use, joint-use and service agreements therefore, and/or purchase of equity positions as described in the power rfp process and in particular the prevailing response; to authorize formulation and execution of a joint operating agreement; and for the purchase, design, and installation of additional generating assets equal to or just exceeding 90 megawatts such that Alexandria achieves an eventual plan total of 225 mw of net total dependable generating capacity; to authorize a project and bond defeasement strategy, if needed; and for the ability of the mayor to award bond proceeds upon final certification, subject to the process of administrative verification outlined as part of the ausp and all as adopted by the companion resolution; and all matters related thereto including authorization for federal energy regulatory commission (“ferc”) enforcement actions or any other civil or regulatory action including with the Louisiana public service commission (“lpsc”) incident to implementation of the ausp; and approval for reimbursement of all related costs, capital monies, and professional fees and services, and any other funds expended as incident thereto for ausp-related expenditures to be paid with future bond proceeds; and to expend current funds that are reimbursable or related to the implementation of the ausp from the utility funds of the city.

17)    Introduction of an ordinance amending 2012-2013 operating budget to fund and grant a one-time pay adjustment.

I.      AUDIT REPORT

18)    To hear an audit report from James Ballard of Payne, Moore & Herrington, auditors for the City of Alexandria.  (FINANCE AND LEGAL AFFAIRS 12/11)

J.     COMMITTEES

19)   To hear from Finance and Legal Affairs Committee: Mr. Fowler.

20)   To hear from Utility Committee: Mr. Fowler.

21)   To hear from Personnel Committee: Mr. Johnson.

22)   To hear from Public Safety, Works and Transportation

Committee: Mr. Jones.

23)   To hear from Economic, Workforce and Planning Development Committee: Mr. Jones.

24)   To hear from Property and Zoning Committee: Mr. Larvadain.

25)   To hear from Community Affairs, Services and Events Committee: Ms. Gibson.

26)   To hear from A & E Selection Committee: Mr. Villard.

27)   ANY OTHER BUSINESS WHICH BY UNANIMOUS

CONSENT MAY PROPERLY COME BEFORE THE COUNCIL.

28)   ADJOURNMENT.