Council Meeting Agenda - 2013-03-05

ALEXANDRIA CITY COUNCIL
REGULAR COUNCIL AGENDA
TUESDAY, MARCH 5, 2013
CITY COUNCIL CHAMBERS – 5:00 P.M.

A.           CALL TO ORDER
B.           INVOCATION
C.           PLEDGE OF ALLEGIANCE
D.           ROLL CALL
E.            CONSENT CALENDAR

1)      Approval of minutes taken from regular meeting held 2/19.

2)      Introduction of an ordinance authorizing the Mayor to accept the low bid submitted for aluminum parking canopy for the Electric Distribution department.  Bids to be opened 3/5.

3)      Introduction of an ordinance authorizing the Mayor to accept the low bid submitted for roof replacement and exterior repairs for 2700 Lee Street, the former Handiworks building.  Bids to be opened 3/5.

4)      Introduction of an ordinance authorizing the Mayor to accept the low bid submitted for outdoor electric power center & 15 KV metal clad switchgear for Sterkx Road substation.  Bids to be opened 3/5.

5)      Introduction of an ordinance authorizing the Mayor to accept the low bid submitted for water meters for a twelve month period.  Bids to be opened 3/5.

6)      Introduction of an ordinance authorizing the Mayor to accept the low bid submitted for annual work uniform bid.  Bids to be opened 3/5.

7)      Introduction of an ordinance authorizing the Mayor to establish standard practices and procedures to create uniformity, economy, efficiency and effectiveness in the proper management and accounting of grants including, but not limited to federal, state and local sources.

8)      Introduction of an ordinance authorizing Change Order #3 for the children’s area building roof replacement project at the Alexandria Zoo.

9)      Introduction of an ordinance authorizing the Mayor to enter into a contract with Walter “Bo” Neely for construction observation and consulting services.

10)    Introduction of an ordinance authorizing the Mayor to enter into an Intergovernmental Agreement with the Rapides Parish Police Jury and the Rapides Gravity Drainage District #1 in order to obtain certain grant funds or financing available through the State of Louisiana and otherwise provide relative to, contracting, supervision and construction of improvements to the drainage systems within their respective jurisdictions and other related matters and otherwise to provide with respect thereto.

11)    Introduction of an ordinance authorizing the Mayor to accept the quote received from Red River Glass for replacement vehicle windshields and tempered glass.

12)    Introduction of an ordinance declaring one 138-12.47kv step-down substation transformer as surplus property and no longer needed by the City of Alexandria and to be sold as surplus to the highest sealed offer received. 

13)    RESOLUTION appointing Patrick Williams to serve on the Alexandria Fire and Police Civil Service Board to replace Chief Jimmy Williams who is no longer eligible to serve.

14)    RESOLUTION authorizing the filing of an application with the Federal Transit Administration for operating, planning and preventive maintenance activities for the current fiscal year. 

15)    RESOLUTION authorizing advertisement for bids for 2013 Boiler Maintenance and Rehabilitation Contract.

16)    RESOLUTION authorizing advertisement for bids for Wooddale Outfall and Railroad Avenue drainage improvements, Phase 2.

17)    RESOLUTION authorizing advertisement for bids for the service of trimming & removal of trees and limbs around high voltage lines.  (DELAYED FROM 2/19)

F.   ORDINANCES FOR FINAL ADOPTION

         SUBJECT TO PUBLIC HEARING

18)    To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for annual contract for construction & maintenance materials. 

19)    To consider final adoption of an ordinance authorizing the execution of Change Order No. 2 for SCADA system additions and upgrades for the Wastewater department.

20)    To consider final adoption of an ordinance declaring certain items, furniture, fixtures, equipment and vehicles as surplus property and no longer needed or used by City departments and to be sold at a public auction scheduled for Saturday, March 16, 2013.

21)    To consider final adoption of an ordinance authorizing the Mayor to renew the contract with Milliman, Inc., for actuarial services.

22)    To consider final adoption of an ordinance authorizing the Mayor to renew the contract with Fontenot Benefits & Actuarial Consulting (FBAC) for actuarial services.

23)    To consider final adoption of an ordinance authorizing the Mayor to accept renewal rates for insurance products and administrative services provided by United Healthcare Insurance Company.

24)    To consider final adoption of an ordinance authorizing the Mayor to approve the Starfield Technologies, Inc., extended validation Certificate Service Subscriber Agreement for Information Systems department.

FINANCE AND LEGAL AFFAIRS COMMITTEE

25)    To consider final adoption of an ordinance amending City Council Ordinance No. 286-2003 which created the Greater Alexandria Economic Development Authority (GAEDA) to provide the legal standard for which duly appointed and confirmed commissioners of GAEDA may be removed and replaced; and matters related thereto.  (FINANCE & LEGAL AFFAIRS 3/5)

G.      ORDINANCES FOR INTRODUCTION

26)    Introduction of an ordinance authorizing the Mayor to enter into a grant agreement with the Louisiana Housing Corporation.

27)    Introduction of an ordinance amending 2012-2013 operating budget for positions in the Utility Division.

G.      RESOLUTION

28)    To consider adoption of a resolution authorizing the Mayor to submit the 2013 Action Plan to HUD and to execute any and all documents for release of HUD’s letter of credit for CDBG and HOME Program funds.

H.     COMMITTEES

29)   To hear from Finance and Legal Affairs Committee: Mr. Silver.

30)   To hear from Utility Committee: Mr. Villard.

31)   To hear from Personnel/Insurance Committee:  Mr. Green.

32)   To hear from Public Safety, Works and Transportation

Committee: Mr. Larvadain.

33)   To hear from Economic, Workforce and Planning Development Committee: Mr. Rubin.

34)   To hear from Community Affairs, Services and Events Committee: Ms. LaSalle.

35)   To hear from Property and Zoning Committee: Mr. Silver.

36)   To hear from A & E Selection Committee: Mr. Villard.

37)   ANY OTHER BUSINESS WHICH BY UNANIMOUS

CONSENT MAY PROPERLY COME BEFORE THE COUNCIL.

38)   ADJOURNMENT.