Council Meeting Minutes - 2008-09-23
Document Date:
Tuesday, September 23, 2008
Regular Session
PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD SEPTEMBER 23, 2008.
The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, September 23, 2008, at 5:00 P.M. There were present the Honorable Roosevelt L. Johnson, Louis J. Marshall, Everett Hobbs, Charles F. Smith, Jr., Harry B. Silver, Chuck Fowler and Myron K. Lawson. Also present were Mayor Jacques M. Roy, Chief Operating Officer Kay Michiels, City Attorney Chuck Johnson, Council Attorney Trey Gist and City Clerk Nancy L. Thiels.
The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Louis J. Marshall, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Mr. Ronnie Jones, Superintendent of the Sanitation department with the Pledge of Allegiance led by Councilman Silver.
CONSENT CALENDAR
The Council next read all items found under the heading Consent Calendar and assigned them to committees.
Mr. Lawson moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.
Mr. Lawson moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.
Mr. Fowler seconded the motion. It was unanimously carried by the Council.
On motion of Mr. Lawson, seconded by Mr. Fowler, the minutes taken from a regular meeting which was held September 9, 2008 and minutes taken from two retreats held February 7 & 8, 2008 and May 13, 2008 were unanimously approved by the Council.
Bids were received for operating supplies for the Electric Distribution department.
Name of Bidders
Diversified /WESCO
Stuart C. Irby Company
CED
Rexel
Techline
Gresco Utility Supply
Arkansas Electric
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Lawson, seconded by Mr. Fowler, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
OPERATING SUPPLIES FOR THE ELECTRIC
DISTRIBUTION DEPARTMENT, AS REFLECTED
BY BIDS RECEIVED AND TO ENTER INTO
CONTRACT FOR SAID SUPPLIES AND OTHER
MATTERS WITH RESPECT THERETO.
Bids were received for one 20’ trash dump trailer for the Street department.
Name of Bidders Bid Amount
Petersen did not attend pre-bid
J & J Trailers $35,424.00
CF’s Welding Service $45,500.00
Scott Equipment $35,550.00
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Lawson, seconded by Mr. Fowler, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
ONE 20’ TRASH DUMP TRAILER FOR THE
STREET DEPARTMENT, AS REFLECTED
BY BIDS RECEIVED AND TO ENTER INTO
CONTRACT FOR SAID DUMP TRAILER AND
OTHER MATTERS WITH RESPECT THERETO.
Bids were received for construction of a wash rack for the Electric Distribution department.
Name of Bidders Bid Amount
Phillip Mayo $61,700.00
Whitlock & Shelton $59,325.00
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Lawson, seconded by Mr. Fowler, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
CONSTRUCTION OF A WASH RACK FOR THE
ELECTRIC DISTRIBUTION DEPARTMENT, AS REFLECTED
BY BIDS RECEIVED AND TO ENTER INTO
CONTRACT FOR SAID WASH RACK AND OTHER
MATTERS WITH RESPECT THERETO.
Bids were received for PCB & PCB contaminated equipment removal and disposal for the Electric Distribution department.
Name of Bidders
Transformer Disposal
TCI of Alabama
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Lawson, seconded by Mr. Fowler, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
PCB & PCB CONTAMINATED EQUIPMENT
REMOVAL AND DISPOSAL FOR THE ELECTRIC
DISTRIBUTION DEPARTMENT, AS REFLECTED
BY BIDS RECEIVED AND TO ENTER INTO
CONTRACT FOR SAID EQUIPMENT AND OTHER
MATTERS WITH RESPECT THERETO.
On motion of Mr. Lawson and seconded by Mr. Fowler, the following ordinance was introduced:
AN ORDINANCE AMENDING CHAPTER 28,
ARTICLE II OF THE ALEXANDRIA CITY CODE
PERTAINING TO DEFINITIONS REGARDING
COMMUNITY HOME, DORMITORY, GROUP
HOME, HALFWAY HOUSE, LODGING HOUSE,
ROOMING HOUSE AND SPECIAL HOMES
AND OTHER MATTERS WITH RESPECT THERETO.
The above item was referred to the Legal committee.
On motion of Mr. Lawson and seconded by Mr. Fowler, the following ordinance was introduced:
AN ORDINANCE AMENDING CHAPTER 28,
ARTICLE III OF THE ALEXANDRIA CITY CODE
REGARDING PERMITTED USES AND SPECIAL
EXCEPTIONS FOR COMMUNITY HOME,
ELDERLY HOUSIING, GROUP HOME, HALFWAY
HOUSE AND SPECIAL HOMES AND OTHER
MATTERS WITH RESPECT THERETO.
The above item was referred to the Legal committee.
On motion of Mr. Lawson and seconded by Mr. Fowler, the following ordinance was introduced:
AN ORDINANCE REPEALING SECTION
28-3.24 USE REGULATIONS SCHEDULE
OF THE ALEXANDRIA CITY CODE AND
OTHER MATTERS WITH RESPECT THERETO.
The above item was referred to the Legal Committee.
On motion of Mr. Lawson and seconded by Mr. Fowler, the following ordinance was introduced:
AN ORDINANCE ANNEXING A 4.30 ACRE
TRACT OF LAND LOCATED ADJACENT
TO GOOD EARTH SUBDIVISION, LEBANON
SUBDIVISION AND BOCAGE SUBDIVISION
IN SECTIONS 85 AND 86 AND OTHER
MATTERS WITH RESPECT THERETO.
On motion of Mr. Lawson and seconded by Mr. Fowler, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A LEASE AGREEMENT WITH
TUDOR COMPANIES FOR THE TEMPORARY
USE OF OFFICE SPACE LOCATED AT 301
JACKSON STREET AND OTHER MATTERS
WITH RESPECT THERETO.
On motion of Mr. Lawson and seconded by Mr. Fowler, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A PROFESSIONAL SERVICES
AGREEMENT WITH CHARLIE ANDERSON TO
FACILITATE, AS SITE COORDINATOR,
PROGRAMMING FOR THE AREA 4 WEED AND
SEED INITIATIVE SUPPORTED BY THE UNITED
STATES DEPARTMENT OF JUSTICE AND
OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Lawson and seconded by Mr. Fowler, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO AN INTERGOVERNMENTAL
AGREEMENT WITH THE CITY OF PINEVILLE
TO PROMOTE AND SPONSOR HOUSEHOLD
HAZARDOUS WASTE DAY ON SATURDAY,
OCTOBER 11, 2008 IN PINEVILLE, AND OTHER
MATTERS WITH RESPECT THERETO.
Mr. Lawson moved for the adoption of the following resolution which was seconded by Mr. Fowler, to wit:
RESOLUTION NO. 8484-2008
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR WIRE AND CABLE FOR THE
ELECTRIC DISTRIBUTION DEPARTMENT.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Lawson, Silver, Smith, Hobbs, Marshall, Lawson, Fowler.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 23rd day of September, 2008.
Mr. Lawson moved for the adoption of the following resolution which was seconded by Mr. Fowler, to wit:
RESOLUTION NO. 8485-2008
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR PARK IMPROVEMENTS AND
SPRAY GROUNDS FOR CITY PARK, CHEATHAM
PARK AND HARMON PARK.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Lawson, Silver, Smith, Hobbs, Marshall, Lawson, Fowler.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 23rd day of September, 2008.
Mr. Lawson moved for the adoption of the following resolution which was seconded by Mr. Fowler, to wit:
RESOLUTION NO. 8486-2008
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR VERSAILLES BOULEVARD STREET
AND DRAINAGE IMPROVEMENTS, PHASE 2,
PACKAGE 4.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Lawson, Silver, Smith, Hobbs, Marshall, Lawson, Fowler.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 23rd day of September, 2008.
ORDINANCES FOR FINAL ADOPTION
SUBJECT TO PUBLIC HEARING
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Johnson, to wit:
ORDINANCE NO. 309-2008
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT THE LOW BID SUBMITTED FOR
LA HIGHWAY 28 WEST STREET LIGHTING
ADDITIONS, PHASE II, AS REFLECTED BY
BIDS RECEIVED AND TO ENTER INTO
CONTRACT FOR SAID LIGHTING ADDITIONS,
AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Johnson, Smith, Silver, Hobbs, Marshall, Lawson.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 23rd day of September, 2008.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Hobbs and seconded by Mr. Smith, to wit:
ORDINANCE NO. 310-2008
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT THE LOW BID SUBMITTED FOR
THREE PHASE PADMOUNT TRANSFORMERS,
AS REFLECTED BY BIDS RECEIVED AND TO
ENTER INTO CONTRACT FOR SAID TRANS-
FORMERS AND OTHER MATTERS WITH
RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Hobbs, Marshall, Lawson, Fowler, Johnson, Smith, Silver.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 23rd day of September, 2008.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Lawson and seconded by Mr. Fowler, to wit:
ORDINANCE NO. 311-2008
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT THE LOW BID SUBMITTED FOR
CAST/DUCTILE IRON & RELATED ACCESSORIES,
AS REFLECTED BY BIDS RECEIVED AND TO
ENTER INTO CONTRACT FOR SAID
AND ACCESSORIES AND OTHER MATTERS
WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Lawson, Fowler, Johnson, Smith, Silver, Hobbs, Marshall.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 23rd day of September, 2008.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Silver and seconded by Mr. Fowler, to wit:
ORDINANCE NO. 312-2008
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT THE LOW BID SUBMITTED FOR
ANNUAL UNIFORM BID FOR PUBLIC SAFETY
FOR USE BY THE FIRE AND POLICE
DEPARTMENTS, AS REFLECTED BY BIDS
RECEIVED AND TO ENTER INTO CONTRACT
FOR SAID UNIFORMS AND OTHER MATTERS
WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Silver, Hobbs, Marshall, Lawson, Fowler, Johnson, Smith.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 23rd day of September, 2008.
The next item on the agenda that being to consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for water meters for a six month period was delayed for two weeks.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Hobbs, to wit:
ORDINANCE NO. 313-2008
AN ORDINANCE REZONING PROPERTY FROM
“I-1” LIGHT INDUSTRIAL DISTRICT TO “SF-3”
SINGLE FAMILY HIGH DENSITY ZONING
DISTRICT ALLOWING KEH CONSTRUCTION, LLC
TO BUILD A DUPLEX LOCATED AT 137 PARKWOOD
AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Johnson, Smith, Silver, Hobbs, Marshall, Lawson.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 23rd day of September, 2008.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Lawson and seconded by Mr. Smith, to wit:
ORDINANCE NO. 314-2008
AN ORDINANCE REZONING PROPERTY FROM
“SF-2” SINGLE FAMILY MODERATE DENSITY
DISTRICT TO “SF-3” SINGLE FAMILY HIGH
DENSITY ZONING DISTRICT WHICH INCLUDES
5117 AND 5123 PRESCOTT ROAD/LOTS 17 AND
18 (EXISTING DUPLEXES OWNED BY DON
MEDICA) AND LOTS 8 AND 9 BETWEEN LINDA
AND GAY ROAD (ALLOWING ADDITIONAL
DUPLEXES ON PRESCOTT ROAD OWNED BY
MARK PARKER) AND OTHER MATTERS
WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Lawson, Fowler, Johnson, Smith, Silver, Hobbs, Marshall.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 23rd day of September, 2008.
PUBLIC WORKS/ZONING COMMITTEE
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Lawson and seconded by Mr. Fowler, to wit:
ORDINANCE NO. 315-2008
AN ORDINANCE AUTHORIZING THE MAYOR
ON BEHALF OF THE CITY OF ALEXANDRIA TO
ENTER INTO A COOPERATIVE ENDEAVOR
AGREEMENT WITH ENTERPRISE PLACE AND
TO AUTHORIZE A “HOME” AFFORDABLE RENTAL
HOUSING PROGRAM REGULATORY AGREEMENT
RELATED TO A HUD GRANT AWARD RECIPIENT
AND FOR THE CITY TO ACCEPT A NOTE AND
MORTGAGE TO SECURE PERFORMANCE
RELATED THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Lawson, Fowler, Johnson, Smith, Silver, Hobbs, Marshall.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 23rd day of September, 2008.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Johnson, to wit:
ORDINANCE NO. 316-2008
AN ORDINANCE AMENDING 208/2009
OPERATING BUDGET FOR STORM
PREPAREDNESS AND OTHER MATTERS
WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Johnson, Smith, Silver, Hobbs, Marshall, Lawson.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 23rd day of September, 2008.
PUBLIC HEARING – COMMUNITY DEVELOPMENT
The President opened up the public hearing. Mr. Van Dunn, Community Development Inspector was present to explain the following items to the Council. The following action was taken.
Mr. Fowler moved for the adoption of the following resolution which was seconded by Mr. Lawson, to wit:
RESOLUTION NO. 8487-2008
A RESOLUTION TAKIING ACTION ON STRUCTURES
LOCATED AT: 510-14TH STREET, 1802 ELLIOTT,
2703 MAIN AND 608 – 13TH STREET.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Fowler, Johnson, Smith, Silver, Hobbs, Marshall, Lawson.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 23rd day of September, 2008.
COMMITTEES
There were no reports from the Finance, Legal, Utility, Community Development, Personnel/Insurance, Public Safety/Transportation, A & E Review and Economic Development committees.
Mr. Silver, Chairman of the Public Works committee brought up the following item:
On motion of Mr. Fowler, seconded by Mr. Lawson, the following item was added on the agenda. There was no public comment on this item. There was no opposition with this item.
On motion of Mr. Lawson, seconded by Mr. Hobbs, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING CHANGE ORDER
NO. 4 FOR PROGRAM A – ROADSIDE OPEN
DITCH CLOSURES – 2006 AND OTHER MATTERS
WITH RESPECT THERETO.
ANY OTHER BUSINESS
Ms. Sandra Bright was recognized. She discussed several issues with the Council.
Mr. John Carmen owner of Mr. Greenjeans Tree Company was present to speak to the Council about several contracts in the City. He was referred to the Mayor’s administration for further assistance.
There being no further business to come before the
Council, on motion properly seconded, the meeting was adjourned.
________________________________
President
ATTEST:
__________________________
City Clerk
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