Council Meeting Minutes - 2010-11-16
Document Date:
Tuesday, November 16, 2010
Regular Session
PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD NOVEMBER 16, 2010.
The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, November 16, 2010, at 5:00 P.M. There were present the Honorable Roosevelt L. Johnson, Ed Larvadain, III, Jonathan D. Goins, Harry B. Silver, Myron K. Lawson, Chuck Fowler and Everett C. Hobbs. Also present were Assistant City Attorney Trey Gist and City Clerk Nancy L. Thiels.
The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Roosevelt L. Johnson, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilman Myron K. Lawson and the Pledge of Allegiance was led by Councilman Ed Larvadain.
The first item discussed was item number 20 from this agenda to hear from Earnest Sasser with Payne Moore & Herrington to present the audit report for the City of Alexandria. Mr. Sasser was recognized and the audit books were handed out. It was moved by Mr. Silver and seconded by Mr. Fowler that this item be referred to a Finance committee meeting to be held in four weeks (December 14).
CONSENT CALENDAR
The Council next read all items found under the heading Consent Calendar and assigned them to committees.
Mr. Goins moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.
Mr. Goins moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.
Mr. Lawson seconded the motion. It was unanimously carried by the Council.
On motion of Mr. Goins, seconded by Mr. Lawson, the minutes taken from a regular meeting which was held November 2, 2010 was unanimously approved by the Council.
Bids were received for annual bid for cast/ductile iron & related accessories for a twelve month period.
Name of Bidders
Lafayette Winwater
Coburn’s Supply
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Goins, seconded by Mr. Lawson, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
CAST/DUCTILE IRON & RELATED ACCESSORIES
FOR A TWELVE MONTH PERIOD, AS REFLECTED
BY BIDS RECEIVED AND TO ENTER INTO CONTRACT
FOR SAID ACCESSORIES AND OTHER
MATTERS WITH RESPECT THERETO.
Bids were received for annual bid for janitorial supplies for a twelve month period.
Name of Bidders
Central Poly Corporation
Pyramid School Products
Matlock Supply Company
Long’s
Sayes
X-PEDX
Grimes Industrial
Advance Chemicals
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Goins, seconded by Mr. Lawson, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
JANITORIAL SUPPLIES FOR A TWELVE MONTH
PERIOD, AS REFLECTED BY BIDS RECEIVED
AND TO ENTER INTO CONTRACT FOR SAID
SUPPLIES AND OTHER MATTERS WITH
RESPECT THERETO.
Bids were received for annual bid for operating supplies for the Wastewater department.
Name of Bidders
H.D. Supply Waterworks
Lafayette Winwater
Coburn’s Supply
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Goins, seconded by Mr. Lawson, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
OPERATING SUPPLIES FOR THE WASTE-
WATER DEPARTMENT, AS REFLECTED BY BIDS
RECEIVED AND TO ENTER INTO CONTRACT
FOR SAID SUPPLIES AND OTHER MATTERS
WITH RESPECT THERETO.
Bids were received for annual bid for 90’ insulated telescopic material handler truck for the Electric Distribution department.
Name of Bidders
Timmons Truck Center $262,748.00
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Goins, seconded by Mr. Lawson, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
90’ INSULATED TELESCOPIC MATERIAL
HANDLER TRUCK FOR THE ELECTRIC DISTRI-
BUTION DEPARTMENT, AS REFLECTED BY
BIDS RECEIVED AND TO ENTER INTO CONTRACT
FOR SAID TRUCK AND OTHER MATTERS
WITH RESPECT THERETO.
On motion of Mr. Goins and seconded by Mr. Lawson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO INTERGOVERNMENTAL
AGREEMENTS WITH ANY LOUISIANA
GOVERNMENTAL ENTITY SEEKING TO MAKE
PURCHASES UTILIZING A CITY OF ALEXANDRIA
BID CONTRACT AND OTHER MATTERS WITH
RESPECT THERETO.
The above item was referred to the Legal committee.
On motion of Mr. Goins and seconded by Mr. Lawson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ENTER INTO A SERVICE AGREEMENT WITH
THE FIRST FEDERAL BANK OF LOUISIANA
TO PROVIDE ATM MACHINES AT THE
UTILITY CUSTOMER SERVICE OFFICE
LOCATED AT 625 MURRAY STREET AND
OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Goins and seconded by Mr. Lawson, the following ordinance was introduced:
AN ORDINANCE AMENDING 2010-2011
OPERATING BUDGET ADDING A CLERICAL
SPECIALIST IN GENERAL GOVERNMENT
AND OTHER MATTERS WITH RESPECT
THERETO.
The above item was referred to the Personnel Committee.
On motion of Mr. Goins and seconded by Mr. Lawson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT THE QUOTE RECEIVED FROM
CONSERV FLAG COMPANY FOR FLAGS FOR
A TWELVE MONTH PERIOD AND OTHER
MATTERS WITH RESPECT THERETO.
On motion of Mr. Goins and seconded by Mr. Lawson, the following ordinance was introduced:
AN ORDINANCE REZONING PROPERTY
LOCATED AT 347 BROWNS BEND ROAD
AS REQUESTED BY THE CONGREGATION
OF THE SISTERS OF OUR LADY OF SORROWS
REPRESENTED HEREIN BY MICHAEL
DEKEYZER, ARCHITECT WITH ALLIANCE
DESIGN GROUP, FROM “SF-2: SINGLE FAMILY
MODERATE DENSITY DISTRICT TO “I-1”,
LIGHT INDUSTRIAL DISTRICT TO ALLOW FOR
TWO COMMUNITY HOMES, BAKERIES,
OFFICES, RETAIL SALES AND WHOLESALE
& WAREHOUSING AND OTHER MATTERS
WITH RESPECT THERETO.
The above item was referred to the Public Works/Zoning committee.
On motion of Mr. Goins and seconded by Mr. Lawson, the following ordinance was introduced:
AN ORDINANCE REZONING PROPERTY
LOCATED AT 5800 MASONIC DRIVE AS
REQUESTED BY MASONIC 165, LLC,
REPRESENTED HEREIN BY SIDNEY
GREMILLION, FROM “C-1” LIMITED
COMMERCIAL DISTRICT TO “MF-3”
MULTIFAMILY HIGH DENSITY DISTRICT
TO ALLOW FOR A 169 UNIT APARTMENT
COMPLEX AND OTHER MATTERS WITH
RESPECT THERETO.
The above item was referred to the Public Works/Zoning committee.
On motion of Mr. Goins and seconded by Mr. Lawson, the following ordinance was introduced:
AN ORDINANCE TO AMEND THE LAND
DEVELOPMENT CODE, ARTICLE VII,
“NONCONFORMITIES” TO AMEND
SECTION 28-7.1 RELATIVE TO POWERS
OF THE BOARD OF ADJUSTMENT AND
APPEALS TO GRANT SPECIAL EXCEPTIONS;
TO AMEND AND REENACT SECTION 28-7.7
WITH RESPECT TO REPAIRS; AND TO ADD
SECTION 28-7.8 TO PROVIDE FOR RESTATE-
MENT OF NONCONFORMING USE STATUS
BY SPECIAL EXCEPTION BY THE BOARD OF
ADJUSTMENT AND APPEALS AND OTHER
MATTERS WITH RESPECT THERETO.
The above item was referred to the Public Works/Zoning committee.
Mr. Goins moved for the adoption of the following resolution which was seconded by Mr. Lawson, to wit:
RESOLUTION NO. 8868-2010
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR FIBER SPLICING ON POLES AND
FIBER TERMINATION AT MULTIPLE CITY
BUILDINGS.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Goins, Lawson, Hobbs, Johnson, Silver, Fowler, Larvadain.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 16th day of November, 2010.
ORDINANCES FOR FINAL ADOPTION SUBJECT TO PUBLIC HEARING
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Lawson and seconded by Mr. Goins, to wit:
ORDINANCE NO. 276-2010
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO PROFESSIONAL SERVICE
AGREEMENTS WITH TAMARA BATTLES
AND FIELD GREMILLION FOR LEGAL SERVICES
AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Lawson, Hobbs, Johnson, Silver, Fowler, Larvadain, Goins.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 16th day of November, 2010.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Hobbs and seconded by Mr. Goins, to wit:
ORDINANCE NO. 277-2010
AN ORDINANCE DECLARING VACANT LAND
CONSISTING OF LOTS 3, 4, 8 AND ALLEY WAY
ON BOGAN STREET AS SURPLUS PROPERTY
AND NO LONGER NEEDED FOR ANY PUBLIC
USE BY THE CITY OF ALEXANDRIA AND
OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Hobbs, Johnson, Silver, Fowler, Larvadain, Goins, Lawson.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 16th day of November, 2010.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Hobbs, to wit:
ORDINANCE NO. 278-2010
AN ORDINANCE AUTHORIZING THE ACCEPTANCE
OF STREET AND DRAINAGE IMPROVEMENTS FOR
PROVINE PLACE EXTENSION – THE LAKES
DISTRICT AND OTHER MATTERS WITH RESPECT
THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Larvadain, Goins, Lawson, Hobbs, Johnson, Silver.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 16th day of November, 2010.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Silver and seconded by Mr. Hobbs, to wit:
ORDINANCE NO. 279-2010
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT THE QUOTES RECEIVED FROM
GILCHRIST CONSTRUCTION COMPANY AND
DIAMOND B CONSTRUCTION COMPANY FOR
HOT MIX AND OTHER MATTERS WITH RESPECT
THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Silver, Fowler, Larvadain, Goins, Lawson, Hobbs, Johnson.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 16th day of November, 2010.
UTILITY COMMITTEE
The next item on the agenda that being to consider final adoption of an ordinance authorizing the Mayor to execute a Pole Use Agreement with AT&T Louisiana was delayed for four weeks.
LEGAL COMMITTEE
The next item on the agenda was to consider final adoption of an ordinance authorizing settlement, transaction and accord and full and final resolution of the matter of “Energy Management Services, LLC v. City of Alexandria,” Docket #1:10CV1344, United States District Court, Western District of Louisiana, Alexandria Division and granting authority to the City Attorney to execute dismissals and to compromise and settle all disputes and other related claims, demands, causes of action and rights of action present or future related or associated to the demands against the City for a sum of three million seven hundred fifty thousand ($3,750,000.00) dollars; to grant, confirm and empower the City Attorney to engage and conduct on behalf of the City in any agreements, compromises and contracts incident thereto with any party or claimants including Energy Management Services, LLC, David K. Pugh and Samuel Sansing for settlement and dismissal with prejudice of any claims or disputes associated or incidental thereto; to appropriate funds and authorize disbursement of settlement funds under the direction of the City Attorney and otherwise providing with respect thereto was pulled from the agenda. It was moved by Mr. Goins and seconded by Mr. Larvadain that this item be pulled. There was much discussion on this item. After discussion on this item, it was agreed that this item be pulled until after major budget amendment is adopted in January and the new council members are in office.
COMMITTEES
There were no reports from the Finance, Public Works, Legal, Utility, Community Development, Personnel/Insurance, Public Safety/Transportation,
A & E Review and Economic Development committees.
Discussion was brought up about the high utility bills that citizens are facing. It was stated that the Director of Utilities should discuss this item in a Utility committee meeting.
Mr. Fowler brought up the following item under unanimous consent. It was moved by Mr. Lawson and seconded by Mr. Goins to add the following item to the agenda. There was no public comment. The following action was taken. Mr. Goins moved for the adoption of the following resolution which was seconded by Mr. Lawson, to wit:
RESOLUTION NO. 8869-2010
A RESOLUTION APPOINTING MR. JOHN
CARROLL TO SERVE ON THE GREATER
ALEXANDRIA ECONOMIC DEVELOPMENT
AUTHORITY BOARD.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Goins, Lawson, Hobbs, Johnson, Silver, Fowler, Larvadain.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 16th day of November, 2010.
There being no further business to come before the Council, on motion properly seconded, the meeting was adjourned.
/S/ ROOSEVELT L. JOHNSON
President
ATTEST:
/S/ NANCY L. THIELS
City Clerk