Council Meeting Minutes - 2011-10-18

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD OCTOBER 18, 2011.

The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, October 18, 2011, at 5:00 P.M.  There were present the Honorable Roosevelt L. Johnson, Ed Larvadain, III,  Jonathan D. Goins, Jim Villard, Chuck Fowler, Mitzi Gibson and Harry B. Silver.  Also present were members of the Legal Counsel and Nancy L. Thiels, City Clerk. 

The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Roosevelt L. Johnson, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilman Harry Silver and the Pledge of Allegiance was led by Councilman Jim Villard.

Mr. President recognized Mr. Lance Harris, President of the England Authority.

At this time, the Council took a few minutes to wish birthday greetings to the Clerk for celebrating her birthday this past week.

1. E.  Reconsider and readopt Ordinance No. 148-2011

The next item on the agenda was to reconsider and readopt Ordinance No. 148-2011 prohibiting smoking in all enclosed public places.  There was a motion made by Mr. Silver and seconded by Mr. Goins to reconsider the above ordinance.  A vote was called for and recorded as follows:

YEAS:     Silver, Johnson, Larvadain, Fowler, Gibson, Villard, Goins.

NAYS:     None.

ABSENT:  None.

The President recognized Mr. Trey Gist, Assistant City Attorney.  Mr. Gist noted the changes in the new reconsidered ordinance.  There were several questions.  He also noted that the full ordinance will be published in the newspaper this coming week. 

Mrs. Jennifer Gilchrist with the Smoke Free Act was present at the meeting and thanked the City Council for their efforts in getting this ordinance adopted for the City.   There being no further discussion the following action was taken.

      It was moved by Mr. Fowler and seconded by Mr. Goins to accept the amendments that Mr. Gist pointed out in the ordinance.    A vote was called for and recorded as follows:

YEAS:     Fowler, Gibson, Villard, Goins, Silver, Johnson, Larvadain.

NAYS:     None.

ABSENT:  None.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Silver and seconded by Ms. Gibson, to wit:

             ORDINANCE NO.    148-2011 - RECONSIDERED

             AN ORDINANCE AMENDING AND REENACTING

             SECTION 13-23 OF THE ALEXANDRIA CODE OF

             ORDINANCES RELATIVE TO SMOKE FREE AIR

             TO PROTECT ALL EMPLOYEES IN ALL WORK-

             PLACES BY PROHIBITING SMOKING IN ALL

             ENCLOSED PUBLIC PLACES OF EMPLOYMENT

             INCLUDING BUT NOT LIMITED TO BARS, GAMING

             ESTABLISHMENTS AND CERTAIN OUTDOOR

             AREAS WITHIN THE CITY OF ALEXANDRIA TO

             PROVIDE FOR RELATED MATTERS, TO PROVIDE

             AN EFFECTIVE DATE AND OTHERWISE TO

             PROVIDE WITH RESPECT THERETO.

             The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Silver, Johnson, Larvadain, Fowler, Gibson, Villard, Goins.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 18^th day of October, 2011.

CONSENT CALENDAR                                         

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Mr. Fowler moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.

             Mr.  Fowler moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.

Mr.  Silver seconded the motion.  It was unanimously carried by the Council.

             On motion of Mr. Fowler, seconded by Mr. Silver, the minutes taken from a regular meeting held October 4, 2011 were unanimously approved by the Council.

             Bids were received for 138 KV gas circuit breaker for D.G. Hunter Substation.

Name of Bidders                   Bid Amount                        Option #1

PA Breaker                            $48,890.00                   $44,090.00

ABB, Inc.                                $64,022.00                  $58,812.00

Mitsibishi                                $65,730.00                 $65,730.00

GHMR                                   $49,900.00                 $49,000.00

Alstom Grid                            $48,650.00                 $46,850.00

Automation Control Co.          $52,657.00                 $52,657.00

MY Electrical Supply              No Bid – not an authorized bidder as per

                                               Bid Sync

             The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Fowler, seconded by Mr. Silver, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR THE

138 KV GAS CIRCUIT BREAKER FOR D.G.

HUNTER SUBSTATION, AS REFLECTED BY BIDS

RECEIVED AND TO ENTER INTO CONTRACT

FOR SAID CIRCUIT BREAKER AND OTHER MATTERS

WITH RESPECT THERETO.

             Bids were received for petroleum products for a twelve month period.

Name of Bidders                             

Central Oil & Supply

Rachel Oil Company

Cole Oil Company

Lott Oil Company

W B McCartney Company

Smitty’s Supply Inc.

             The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Fowler, seconded by Mr. Silver, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

PETROLEUM PRODUCTS FOR A TWELVE

MONTH PERIOD, AS REFLECTED BY BIDS

RECEIVED AND TO ENTER INTO CONTRACT

FOR SAID PRODUCTS AND OTHER MATTERS

WITH RESPECT THERETO.

On motion of Mr. Fowler and seconded by Mr. Silver, the following ordinance was introduced:

             AN ORDINANCE AMENDING 2011-2012

             CAPITAL BUDGET FOR GIS DRAINAGE

             MAPPING AND OTHER MATTERS WITH

             RESPECT THERETO.

On motion of Mr. Fowler and seconded by Mr. Silver, the following ordinance was introduced:

             AN ORDINANCE AMENDING 2011-2012

             CAPITAL BUDGET FOR REPLACEMENT

             OF WATER MAINS AND WATER WELLS,

             PHASE IV AND V PROJECTS AND

             OTHER MATTERS WITH RESPECT THERETO.

On motion of Mr. Fowler and seconded by Mr. Silver, the following ordinance was introduced:

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ENTER INTO A GRANT AGREEMENT

             WITH HOPE HOUSE,INC. FOR THE OPERATION

             OF A HOMELESS TRANSITIONAL SHELTER

             FOR WOMEN AND CHILDREN AND OTHER

             MATTERS WITH RESPECT THERETO.

On motion of Mr. Fowler and seconded by Mr. Silver, the following ordinance was introduced:

AN ORDINANCE AUTHORIZING THE ISSUANCE OF NOT EXCEEDING TWO MILLION DOLLARS ($2,000,000) OF UTILITIES REVENUE BONDS (DHH), SERIES 2011B, IN ONE OR MORE SERIES, PRESCRIBING THE FORM, TERMS AND CONDITIONS OF SAID BONDS; DESIGNATING THE DATE, DENOMINATION AND PLACE OF PAYMENT OF SAID BONDS; PROVIDING FOR THE PAYMENT THEREOF IN PRINCIPAL AND INTEREST; AWARDING SAID BONDS TO THE PURCHASER THEREOF; AUTHORIZING THE EXECUTION OF A LOAN AND PLEDGE AGREEMENT AND OTHER LOAN DOCUMENTS WITH THE LOUISIANA DEPARTMENT OF HEALTH AND HOSPITALS (THE "DEPARTMENT"); PROVIDING FOR THE SALE AND DELIVERY OF THE BONDS TO THE DEPARTMENT; AND PROVIDING FOR OTHER MATTERS IN CONNECTION THEREWITH.

             The above item was referred to the Finance committee.

On motion of Mr. Fowler and seconded by Mr. Silver, the following ordinance was introduced:

             AN ORDINANCE REZONING PROPERTY

             LOCATED AT 2902 WILLOW GLEN RIVER

             ROAD AS REQUESTED BY ARMSTEAD

             FRANKLIN, REPRESENTED BY JOHN L.

             JONES AS APPLICANT, FROM “B-3”

             GENERAL BUSINESS DISTRICT TO “C-2”

             GENERAL COMMERCIAL DISTRICT TO

             ALLOW FOR A VEHICLE SALES BUSINESS

             AND OTHER MATTERS WITH RESPECT

             THERETO.

On motion of Mr. Fowler and seconded by Mr. Silver, the following ordinance was introduced:

             AN ORDINANCE REZONING PROPERTY

             LOCATED AT 2802 WILLOW GLEN RIVER

             ROAD AS REQUESTED BY JOHN L. JONES

             AS APPLICANT, FROM “B-3” GENERAL

             BUSINESS DISTRICT TO “C-2” GENERAL

             COMMERCIAL DISTRICT TO ALLOW FOR

             A VEHICLE SALES BUSINESS AND OTHER

             MATTERS WITH RESPECT THERETO.

On motion of Mr. Fowler and seconded by Mr. Silver, the following ordinance was introduced:

             AN ORDINANCE REZONING PROPERTY

             LOCATED AT 4015 LAKESIDE DRIVE AS

             REQUESTED BY CHATEAU DEVILLE 1991

             LIMITED PARTNERSHIP, REPRESENTED

             HEREIN BY BERT O. LOE, AS CFO OF THE

             HOPAT CORPORATION, AS APPLICANT,

             FROM “C-2” GENERAL COMMERCIAL

             DISTRICT TO “MF-2”, MULTIFAMILY (MODERATE

             DENSITY) DISTRICT TO ALLOW FOR

             APARTMENTS AND OTHER MATTERS WITH

             RESPECT THERETO.

On motion of Mr. Fowler and seconded by Mr. Silver, the following ordinance was introduced:

             AN ORDINANCE REZONING PROPERTY

             DESCRIBED AS 13.307 ACRES +/- ON

             ENTERPRISE ROAD, BEING A PORTION

             OF TRACT “E” OF NORTHPORT WEST

             SUBDIVISION SITUATED IN SECTION 18

             & 19, SOUTHWESTERN LAND DISTRICT,

             AS REQUESTED BY RDK PROPERTIES,

             LLC, REPRESENTED BY RICHARD D. KYLE,

             AS APPLICANT, FROM “I-1” LIGHT

             INDUSTRIAL DISTRICT TO “MF-1” MULTI-

             FAMILY LOW DENSITY DISTRICT TO ALLOW

             FOR A SINGLE FAMILY HOUSING DEVELOP-

             MENT AND OTHER MATTERS WITH RESPECT

             THERETO.

Mr. Fowler moved for the adoption of the following resolution which was seconded by Mr. Silver, to wit:

                             RESOLUTION NO.   8977-2010

A RESOLUTION CONFIRMING THE APPOINT-

MENT OF BASIL SMITH TO SERVE ON THE

ALEXANDRIA CENTRAL ECONOMIC

DEVELOPMENT DISTRICT.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:      Fowler, Gibson, Villard, Goins, Silver, Johnson, Larvadain.

NAYS:      None.

ABSENT:   None.

The resolution was thereupon declared adopted on this the 18^th day of October, 2011.

Mr. Fowler moved for the adoption of the following resolution which was seconded by Mr. Silver, to wit:

                             RESOLUTION NO.   8978-2010

A RESOLUTION AUTHORIZING ADVERTISE-

MENT FOR BIDS FOR THREE, 20” ECCENTRIC

PLUG VALVES WITH GEARED ACTUATORS

FOR THE WASTEWATER DEPARTMENT.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:      Fowler, Gibson, Villard, Goins, Silver, Johnson, Larvadain.

NAYS:      None.

ABSENT:   None.

The resolution was thereupon declared adopted on this the 18^th day of October, 2011.

Mr. Fowler moved for the adoption of the following resolution which was seconded by Mr. Silver, to wit:

                             RESOLUTION NO.   8979-2010

A RESOLUTION AUTHORIZING ADVERTISE-

MENT FOR BIDS FOR OPERATING

CHEMICALS FOR THE WASTEWATER

DEPARTMENT.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:      Fowler, Gibson, Villard, Goins, Silver, Johnson, Larvadain.

NAYS:      None.

ABSENT:   None.

The resolution was thereupon declared adopted on this the 18^th day of October, 2011.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO PUBLIC HEARING

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Villard, to wit:

                           ORDINANCE NO.    158-2011

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ACCEPT THE LOW BID SUBMITTED FOR

             PCB AND PCB CONTAMINATED EQUIPMENT

             REMOVAL AND DISPOSAL FOR THE ELECTRIC

             DISTRIBUTION DEPARTMENT AND OTHER

             MATTERS WITH RESPECT THERETO.

             The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Gibson, Villard, Goins, Silver, Johnson, Larvadain, Fowler.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 18^th day of October, 2011.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Ms. Gibson, to wit:

                           ORDINANCE NO.    159-2011

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ENTER INTO A PROFESSIONAL SERVICES

             AGREEMENT WITH DR. KELVIN SPEARS FOR

             SERVICES FOR THE EMERGENCY MEDICAL

             SERVICES PROGRAM FOR THE ALEXANDRIA

             FIRE DEPARTMENT.

             The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Fowler, Gibson, Villard, Goins, Silver, Johnson, Larvadain.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 18^th day of October, 2011.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Ms. Gibson, to wit:

                           ORDINANCE NO.    160-2011

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO RENEW FOR THE THIRD AND FINAL YEAR,

             THE EXISTING CONTRACT WITH AMERICAN

             INTERPLEX CORPORATION AND ANA-LAB

             CORPORATION FOR ANALYTICAL TESTING

             SERVICES FOR USE BY THE LAB TESTING

             DEPARTMENT.

             The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Fowler, Gibson, Villard, Goins, Silver, Johnson, Larvadain.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 18^th day of October, 2011.

ECONOMIC DEVELOPMENT COMMITTEE

              The next item on the agenda that being to consider final adoption of an ordinance rezoning property located between the 5700 and 6500 even side block range of 3^rd Street (Hwy. 1 South), being 46.6 acres in part of Lot 2 of Oakdale Plantation, as requested by LEWCO Enterprises, LLC represented herein by Lewis Lauve and Jameson Cole Finn, as members, from “AG”, Agricultural district to “MF-1”, Multifamily (low density) district to allow for a single family and/or multifamily housing development was delayed until November 15, 2011.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Goins, to wit:

                           ORDINANCE NO.    161-2011

             AN ORDINANCE REZONING PROPERTY

             LOCATED AT 7534 COLISEUM BOULEVARD

             AND A PORTION OF THE RIGHT OF WAY

             OF COLISEUM BOULEVARD FROM

             APPROXIMATELY 235 FEET EAST OF ST.

             ANDREWS DRIVE TO APPROXIMATELY

             340 FEET EAST OF CLOVERLEAF BOULE-

             VARD, AS REQUESTED BY THE CITY OF

             ALEXANDRIA’S ADMINISTRATIVE DIVISIION,

             AS APPLICANT FROM “SF-2” SINGLE

             FAMILY MODERATE DENSITY DISTRICT TO

             “C-2” GENERAL COMMERCIAL DISTRICT

             TO ALLOW FOR A RESTAURANT AND

             OTHER PERMITTED USES ALLOWABLE IN

             THE “C-2” DISTRICT AND OTHER MATTERS

             WITH RESPECT THERETO.

             The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Fowler, Gibson, Villard, Goins, Silver, Johnson, Larvadain.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 18^th day of October, 2011.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Goins and seconded by Ms. Gibson, to wit:

                           ORDINANCE NO.    162-2011

             AN ORDINANCE REZONNING PROPERTY

             DESCRIBED AS 14.69 ACRES +/- BEING

             A PORTION OF A 19.44 ACRE TRACT +/-

             IN PART OF LOTS 33, 34, 35 & 44,

             EXPERIMENT PLANTATION LYING BETWEEN

             HIGHWAY 1 AND THE T &P RAILROAD

             (NORTHPORT COMMERCIAL & INDUSTRIAL

             PARK) AS REQUESTED BY NORTHPORT

             PROPERTIES PARTNERSHIP, REPRESENTED

             HEREIN BY ROGER KAHAO OF TRILATERAL

             DEVELOPMENT, AS APPLICANT FROM “I-1”

             LIGHT INDUSTRIAL DISTRICT TO “MF-1”,

             MULTIFAMILY (LOW DENSITY) DISTRICT TO

             ALLOW FOR A DUPLEXES.

             The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Goins, Silver, Johnson, Larvadain, Fowler, Gibson, Villard.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 18^th day of October, 2011.

PUBLIC HEARING – COMMUNITY DEVELOPMENT

             The President opened up the public hearing. The Clerk read out the structures and the Council took the following action.

Mr. Fowler moved for the adoption of the following resolution which was seconded by Mr. Silver, to wit:

                             RESOLUTION NO.   8980-2010

A RESOLUTION TAKING ACTION ON THE

CONDEMNATION OF TWENTY-SEVEN (27)

STRUCTURES.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:      Fowler, Gibson, Villard, Goins, Silver, Johnson, Larvadain.

NAYS:      None.

ABSENT:   None.

The resolution was thereupon declared adopted on this the 18^th day of October, 2011.

COMMITTEES

             There were no reports from the Utility, Community Development, Personnel/Insurance, Public Safety/Transportation, A & E Review, Economic Development and Governmental Affairs committees.

             Mr. Larvadain Chairman of the Finance committee reported the following items.

Mr. Larvadain moved for the adoption of the following resolution which was seconded by Mr. Goins, to wit:

                             RESOLUTION NO.   8981-2010

A RESOLUTION AUTHORIZING THE CITY

COUNCIL THROUGH THE FINANCE

COMMITTEE TO INVESTIGATE THE CITY’S

FINANCIAL STATUS FOR FISCAL YEAR

2011 TO 2012.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:      Larvadain, Gibson, Goins, Johnson.

NAYS:      Fowler, Villard, Silver.

ABSENT:   None.

The resolution was thereupon declared adopted on this the 18^th day of October, 2011.

Mr. Larvadain moved for the adoption of the following resolution which was seconded by Mr. Goins, to wit:

                             RESOLUTION NO.   8982-2010

A RESOLUTION AUTHORIZING THE CITY

COUNCIL THROUGH THE FINANCE

COMMITTEE TO INVESTIGATE THROUGH

THE FINANCE COMMITTEE THE ALEXANDER

FULTON HOTEL’S FINANCIAL STATUS

INCLUDING FINANCIAL EXPENSES FROM

SEPTEMBER 29, 2008 TO PRESENT.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:      Larvadain, Gibson, Goins, Johnson.

NAYS:      Fowler, Villard, Silver.

ABSENT:   None.

The resolution was thereupon declared adopted on this the 18^th day of October, 2011.

             Mr. Silver, Chairman of the Public Works committee reported the following item:

             On motion of Mr. Silver and seconded by Mr. Goins, the following ordinance was introduced:

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ENTER INTO A PROFESSIONAL AGREEMENT

             WITH CITY OF ALEXANDRIA & EJES, INC. FOR

             DESIGN OF GREEN OAK AVENUE IMPROVEMENTS

             PROJECT AND OTHER MATTERS WITH RESPECT

             THERETO.

             The above item was referred to the Public Works committee.

             Mr. Goins, Chairman of the Legal committee reported the following item

             On motion by Mr. Goins, seconded by Mr. Villard, the following ordinance was introduced:

             AN ORDINANCE AUTHORIZING THE MAYOR TO

             ENTER INTO A PROFESSIONAL/CONSULTING

             SERVICES AGREEMENT BETWEEN THE CITY

             OF ALEXANDRIA AND CHARBONNET &

             ASSOCIATES PLANNERS AND CONSULTANTS,

             INC. TO PROVIDE CERTAIN SERVICE,

             INCLUDING SERVICES RELATED TO SPARC,

             INCLUDING SERVICES RELATED TO THE CITY’S

             ALEXANDRIA FAIRNESS, EQUALITY,

             ACCESSIBILITY AND TEAMWORK PROGRAM

             (“AFEAT”) AND THE DISADVANTAGED BUSINESS

             (“DBE”) AND WOMEN OWNED BUSINESS

             ENTERPRISE (“WBE”) OBJECTIVES AND SUCH

             OTHER SPARC INITIATIVE MATTERS PROVIDED

             FOR IN THE AGREEMENT AND OTHERWISE TO

             PROVIDE FOR CERTAIN FUNDING AND TO

             PROVIDE FOR RELATED MATTERS.

             The above item was referred to the Legal committee.

             Mr. Goins, Chairman of the Governmental Affairs committee recognized Mr. Trey Gist, Assistant City Attorney to speak to the Council about reapportionment.

             The President reminded the Council and the audience about the dedication of the Gravel-Berry City Court Building located at 515 Washington Street to be held Friday, October 21, 2011 at 2:00 P.M.

             There being no further business to come before the

Council, on motion properly seconded, the meeting was adjourned.

                                               /S/  ROOSEVELT L. JOHNSON

                                                President  

ATTEST:

­­­­­­­­­­

/S/  NANCY L. THIELS

City Clerk