Council Meeting Minutes - 2011-11-29
Document Date:
Tuesday, November 29, 2011
Regular Session
PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD NOVEMBER 29, 2011.
The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, November 29, 2011 at 5:00 P.M. There were present the Honorable Roosevelt L. Johnson, Ed Larvadain, III, Jonathan D. Goins, Harry B. Silver, James “Jim” Villard, Chuck Fowler and Mitzi Gibson. Also present were members of the Council Staff and Assistant City Attorney Trey Gist.
The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Roosevelt L. Johnson, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilman Jim Villard and the Pledge of Allegiance was led by Councilman Jonathan D. Goins.
CONSENT CALENDAR
The Council next read all items found under the heading Consent Calendar and assigned them to committees.
Mr. Silver moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.
Mr. Silver moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.
Ms. Gibson seconded the motion. It was unanimously carried by the Council.
On motion of Mr. Silver, seconded by Ms. Gibson, the minutes taken from a regular meeting which was held November 15, 2011 was unanimously approved by the Council.
Bids were received for three 20” eccentric plug valves with geared actuators for the Wastewater department.
Name of Bidders Amt. of Bid
HD Supply $39,646.68
Environmental Tech Sales No Bid
Pipe Tech $16,720.50
Gulf States Engineering $12,144.00
Coburn $37,425.00
Coastal Process $15,432.00
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Silver, seconded by Ms. Gibson, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
THREE 20” ECCENTRIC PLUG VALVES WITH
GEARED ACTUATORS FOR THE WASTEWATER
DEPARMENT, AS REFLECTED BY BIDS RECEIVED
AND TO ENTER INTO CONTRACT FOR SAID
PROJECT AND OTHER MATTERS WITH RESPECT THERETO.
Bids were received for operating chemicals for the Wastewater department.
Name of Bidders
Thornton, Musso & Bellemin
NALCO Company
Clearwater Association
Chemsearch – NCH Corporation
GEO Chemicals
Duke’s
Kemira Water
MIS, LLC
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler, seconded by Ms. Gibson, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
OPERATING CHEMICALS FOR THE WASTEWATER
DEPARTMENT, AS REFLECTED BY BIDS RECEIVED
AND TO ENTER INTO CONTRACT FOR SAID CHEMICALS
AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Silver and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE ISSUANCE OF FOUR MILLION FIVE HUNDRED FIFTY THOUSAND DOLLARS ($4,550,000) OF UTILITIES REVENUE BONDS (DEQ), SERIES 2012, IN ONE OR MORE SERIES, PRESCRIBING THE FORM, TERMS AND CONDITIONS OF SAID BONDS; DESIGNATING THE DATE, DENOMINATION AND PLACE OF PAYMENT OF SAID BONDS; PROVIDING FOR THE PAYMENT THEREOF IN PRINCIPAL AND INTEREST; AWARDING SAID BONDS TO THE PURCHASER THEREOF; AUTHORIZING THE EXECUTION OF A LOAN AND PLEDGE AGREEMENT AND OTHER LOAN DOCUMENTS WITH THE LOUISIANA DEPARTMENT OF ENVIRONMENTAL QUALITY (THE "DEPARTMENT"); PROVIDING FOR THE SALE AND DELIVERY OF THE BONDS TO THE DEPARTMENT; AND PROVIDING FOR OTHER MATTERS IN CONNECTION THEREWITH.
The above item was referred to the Finance Committee.
On motion of Mr. Silver and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR TO
RENEW THE EXISTING CONTRACT WITH CBS
CLEANING SERVICE FOR JANITORIAL SERVICES
FOR THE CENTRAL LOUISIANA BUSINESS
INCUBATOR BUILDING AND OTHER MATTERS
WITH RESPECT THERETO.
The above item was referred to the Finance committee.
On motion of Mr. Silver and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ENTER INTO A WRITTEN COOPERATIVE ENDEAVOR
AGREEMENT WITH ALEXANDRIA MARDI GRAS
ASSOCIATION FOR SUPPORT OF THE 2012 MARDI
GRAS ACTIVITIES, INCLUDING THE ANNUAL KREWE
PARADE, CHILDREN’S PARADE AND CLASSIC CAR
AND CHEERLEADERS PARADE AND OTHER MATTERS
WITH RESPECT THERETO.
The above item was referred to the Finance committee.
On motion of Mr. Silver and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ENTER INTO A PROFESSIONAL SERVICE AGREE-
MENT WITH DPS-FINANCIAL RESOURCES &
SOLUTIONS FOR BOOKKEEPIING AND TAX SERVICES
FOR THE ALEXANDRIA FESTIVAL ASSOCIATION AND
OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Silver and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING SUPPLEMENTAL
AGREEMENT NO. 2 FOR ENGINEERING AND LAND
SURVEYING SERVICES FOR REVITALIZATION OF
MASONIC DRIVE CORRIDOR PHASE 3 AND OTHER
MATTERS WITH RESPECT THERETO.
On motion of Mr. Silver and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR TO
EXECUTE A CONTRACT WITH GILCHRIST
CONSTRUCTION COMPANY, LLC FOR STREET
IMPROVEMENTS FOR THE CITY OF ALEXANDRIA
AND OTHER MATTERS WITH RESPECT THERETO.
The above item was referred to the Finance committee.
On motion of Mr. Silver and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE DE-ANNEXATION
OF 7.97 ACRES OF LAND LOCATED NORTH OF
AIRBASE ROAD INTERCHANGE ON OLD BOYCE ROAD
AND OTHER MATTERS WITH RESPECT THERETO.
The above item was referred to the Public Works/Zoning committee.
On motion of Mr. Silver and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AMENDING AND RE-ENACTING
SECTION 2-02 OF THE ALEXANDRIA CODE OF
ORDINANCES RELATIVE TO CITY COUNCIL DISTRICTS
AND REDISTRICTING; REAPPORTIONING CITY COUNCIL
DISTRICTS RELATIVE TO COUNCIL DISTRICTS ONE,
TWO, THREE, FOUR AND FIVE, AS REQUIRED BY THE
ALEXANDRIA CITY CHARTER, TO PROVIDE FOR
EFFECTIVENESS AND OTHER MATTERS WITH RESPECT
THERETO.
The above item was referred to the Governmental Affairs committee.
On motion of Mr. Silver and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMIITTED FOR SUGAR-
HOUSE ROAD PACKAGE 1, OUTFALL IMPROVE-
MENT PROJECT, AS REFLECTED BY BIDS RECEIVED
AND TO ENTER INTO CONTRACT FOR SAID PROJECT
AND OTHER MATTERS WITH RESPECT THERETO.
Mr. Silver moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:
RESOLUTION NO. 8993-2011
A RESOLUTION AUTHORIZING THE CITY’S WATER
AND WASTEWATER DEPARTMENTS TO ACCEPT,
MAINTAIN AND OPERATE THE PROPOSED WATER
AND SANITARY SEWER IMPROVEMENTS FOR
BAYOU RAPIDES DEVELOPMENT.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Silver, Johnson, Larvadain, Fowler, Gibson, Villard, Goins.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 29th day of November, 2011.
Mr. Silver moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:
RESOLUTION NO. 8994-2011
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR FIRE HYDRANTS & RELATED
ACCESSORIES FOR A TWELVE MONTH PERIOD.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Silver, Johnson, Larvadain, Fowler, Gibson, Villard, Goins.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 29th day of November, 2011.
Mr. Silver moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:
RESOLUTION NO. 8995-2011
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR HYDRAULIC TRASH LOADER BODY,
TO BE MOUNTED ON THE CITY’S OWNED CHASSIS
CAB FOR THE SANITATION DEPARTMENT.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Silver, Johnson, Larvadain, Fowler, Gibson, Villard, Goins.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 29th day of November, 2011.
Mr. Silver moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:
RESOLUTION NO. 8996-2011
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR AARON STREET SIDEWALK
IMPROVEMENTS.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Silver, Johnson, Larvadain, Fowler, Gibson, Villard, Goins.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 29th day of November, 2011.
On motion of Mr. Silver and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR AARON
STREET SIDEWALK IMPROVEMENTS, AS
REFLECTED BY BIDS RECEIVED AND TO ENTER
INTO CONTRACT FOR SAID IMPROVEMENTS
AND OTHER MATTERS WITH RESPECT THERETO.
Mr. Silver moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:
RESOLUTION NO. 8997-2011
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR GREEN OAK AVENUE DRAINAGE
OUTFALL IMPROVEMENTS.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Silver, Johnson, Larvadain, Fowler, Gibson, Villard, Goins.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 29th day of November, 2011.
On motion of Mr. Silver, seconded by Mr. Ms. Gibson the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR GREEN
OAK AVENUE DRAINAGE IMPROVEMENTS, AS
REFLECTED BY BIDS RECEIVED AND TO ENTER
INTO CONTRACT FOR SAID IMPROVEMENTS
AND OTHER MATTERS WITH RESPECT THERETO.
Mr. Silver moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:
RESOLUTION NO. 8998-2011
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR MONROE STREET SIDEWALK
IMMPROVEMENTS.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Silver, Johnson, Larvadain, Fowler, Gibson, Villard, Goins.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 29th day of November, 2011.
On motion of Mr. Silver and seconded by Ms. Gibson the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR MONROE
STREET SIDEWALK IMPROVEMENTS, AS
REFLECTED BY BIDS RECEIVED AND TO ENTER INTO
CONTRACT FOR SAID IMPROVEMENTS AND
OTHER MATTERS WITH RESPECT THERETO.
ORDINANCES FOR FINAL ADOPTION
SUBJECT TO PUBLIC HEARING
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Silver and seconded by Ms. Gibson, to wit:
ORDINANCE NO. 182-2011
AN ORDINANCE AUTHORIZING THE MAYOR
OF THE CITY OF ALEXANDRIA, LOUISIANA,
TO ACCEPT THE LOW BID SUBMITTED FOR
MASONIC DRIVE RECREATIONAL CORRIDOR
GATEWAY AND DESTINATION SIGNAGE, AS
REFLECTED BY BIDS RECEIVED AND TO ENTER
INTO CONTRACT FOR SAID PROJECT AND
OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Silver, Johnson, Larvadain, Fowler, Gibson, Villard, Goins.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 29thday of November, 2011.
The next item on the agenda that being to consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for one rear loading refuse truck for use by the Sanitation department was delayed for two weeks with a motion made by Ms. Gibson and seconded by Mr. Larvadain.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Goins, to wit:
ORDINANCE NO. 183-2011
AN ORDINANCE AUTHORIZING THE MAYOR
OF THE CITY OF ALEXANDRIA, LOUISIANA,
TO ACCEPT THE LOW BID SUBMITTED FOR
OPERATING SUPPLIES FOR THE WASTEWATER
DEPARTMENT, AS REFLECTED BY BIDS RECEIVED
AND TO ENTER INTO CONTRACT FOR SAID
PROJECT AND OTHER MATTERS WITH RESPECT
THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Gibson, Villard, Goins, Silver, Johnson, Larvadain.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 29thday of November, 2011.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Villard, to wit:
ORDINANCE NO. 184-2011
AN ORDINANCE AUTHORIZING THE MAYOR
OF THE CITY OF ALEXANDRIA, LOUISIANA,
TO ACCEPT THE LOW BID SUBMITTED FOR
CAST/DUCTILE IRON & RELATED ACCESSORIES,
AS REFLECTED BY BIDS RECEIVED AND TO ENTER
INTO CONTRACT FOR SAID ACCESSORIES AND
OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Gibson, Villard, Goins, Silver, Johnson, Larvadain.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 29thday of November, 2011.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Ms. Gibson, to wit:
ORDINANCE NO. 185-2011
AN ORDINANCE AUTHORIZING THE MAYOR TO
EXECUTE A MEMORANDUM OF AGREEMENT
WITH THE LOUISIANA DEPARTMENT OF HEALTH
& HOSPITALS OFFICE OF PUBLIC HEALTH FOR
EMERGENCY PREPAREDNESS AND OTHER
MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Gibson, Villard, Goins, Silver, Johnson, Larvadain.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 29th day of November, 2011.
PUBLIC HEARING – COMMUNITY DEVELOPMENT
Mr. President opened up the public hearing. The Clerk announced that the Community Development department recommended the condemnation of the structure located at 1802 Elliott, Bay 1 Properties. It was stated by Councilman Villard that the property owner wants to repair his structure and needs some more time. It was stated that the Council could give him until the first meeting in 2012, which is January 10th. After more discussion, the Council took the following action.
Mr. Silver moved for the adoption of the following resolution which was seconded by Mr. Goins, to wit:
RESOLUTION NO. 8999-2011
A RESOLUTION CONTINUING PUBLIC HEARING ON
STRUCTURE LOCATED AT 1802 ELLIOTT STREET,
BAY 1 PROPERTIES UNTIL JANUARY 10, 2012.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Silver, Johnson, Fowler, Gibson, Villard, Goins.
NAYS: None.
ABSENT: None.
ABSTAIN: Larvadain.
The resolution was thereupon declared adopted on this the 29th day of November, 2011.
There were some questions brought up about the structure located on Henry Street. Mr. Chuck Johnson, City Attorney was present to discuss this with the Council. It was stated that the Administration would provide a time-line and also provide other documentation on this structure.
AUDIT REPORT
In the absence of Mr. Earnest Sasser, Mr. James Ballard of Payne, Moore & Herrington was present to present the 2011 Audit. After discussion on this item, it was stated that this item would be referred to the Finance Committee in two weeks and it was requested that 45minutes to one hour be given for this committee meeting. Mr. Larvadain, Chairman of the Finance Committee stated that he would contact Earnest Sasser next week and meet with him to discuss this item.
COMMITTEES
There were no reports from Public Works, Legal, Utility, Community Development, Personnel/Insurance, A & E Review, Economic Development committees.
Mr. Larvadain, Chairman of the Finance committee reported that a Special Meeting will be held on Thursday, December 1 at 2:00 P.M. in the Council Chambers.
Mr. Goins, Chairman of the Public Safety Committee brought up an item under unanimous consent pertaining to authorizing advertisement for bids for 2011 Ford Crown Victoria Police Interceptor Vehicles for Alexandria Police department. It was moved by Mr. Silver and seconded by Mr. Goins to bring up this item under unanimous consent. There was no public comment on this item.
On motion of Mr. Goins and seconded by Mr. Fowler, the following resolution was introduced.
Mr. Goins moved for the adoption of the following resolution which was seconded by Mr. Fowler, to wit:
RESOLUTION NO. 9000-2011
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR 2011 MODEL YEAR, FORD CROWN
VICTORIA POLICE INTERCEPTOR VEHICLES FOR
ALEXANDRIA POLICE DEPARTMENT. BIDS TO BE
OPENED DECEMBER 20, 2011.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Goins, Silver, Johnson, Larvadain, Fowler, Gibson, Villard.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 29th day of November, 2011.
Mr. Goins, Chairman of the Governmental Affairs committee recognized Mr. Trey Gist, Assistant City Attorney. Mr. Gist stated that the reapportionment ordinance was introduced on tonight’s agenda. Therefore, he stated that in two weeks the ordinance would be up for final adoption and discussed in a committee meeting. He asked that the committee meeting be given at least 1 ½ hours to allow for enough discussion time.
There being no further business to come before the
Council, on motion properly seconded, the meeting was adjourned.
/S/ ROOSEVELT L. JOHNSON
President
ATTEST:
/S/ NANCY L. THIELS
City Clerk