Council Meeting Minutes - 2012-01-10
Document Date:
Tuesday, January 10, 2012
Regular Session
PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD JANUARY 10, 2012.
The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, January 10, 2012 at 5:00 P.M. There were present the Honorable Roosevelt L. Johnson, Ed Larvadain, III, Jerry W. Jones, Jr., Harry B. Silver, James “Jim” Villard, Chuck Fowler and Mitzi Gibson. Also present were members of the Council staff, the Legal Division, Mayor Jacques Roy, Chief Operating Officer Kay Michiels and other members of the Administration.
The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Harry B. Silver, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilman Jerry W. Jones and the Pledge of Allegiance was led by Councilman Ed Larvadain.
CONSENT CALENDAR
The Council next read all items found under the heading Consent Calendar and assigned them to committees.
Ms. Gibson moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.
Ms. Gibson moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.
Mr. Villard seconded the motion. It was unanimously carried by the Council.
On motion of Ms. Gibson, seconded by Mr. Villard, the minutes taken from a regular meeting which was held December 13, 2011 and special meetings held December 1, 2011 and December 22, 2011 were unanimously approved by the Council.
Bids were received for fire hydrants & related accessories for a twelve month period.
Name of Bidders
Hydroflo
H.D. Supply
Louisiana Utilities
Lafayette Winwater
Coburn’s
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Ms. Gibson, seconded by Mr. Villard, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
FIRE HYDRANTS & RELATED ACCESSORIES
FOR A TWELVE MONTH PERIOD, AS REFLECTED
BY BIDS RECEIVED AND TO ENTER INTO
CONTRACT FOR SAID ACCESSORIES AND
OTHER MATTERS WITH RESPECT THERETO.
Bids were received for hydraulic trash loader body, to be mounted on the City’s owned chassis cab for the Sanitation department.
Name of Bidders Amt. of Bid
Pac-Mac $50,103.00
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Ms. Gibson, seconded by Mr. Villard, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
HYDRAULIC TRASH LOADER BODY, TO BE
MOUNTED ON THE CITY’S OWNED CHASSIS
CAB FOR THE SANITATION DEPARTMENT, AS
REFLECTED BY BIDS RECEIVED AND TO
ENTER INTO CONTRACT FOR SAID
ACCESSORIES AND OTHER MATTERS
WITH RESPECT THERETO.
On motion of Ms. Gibson and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING 2011-2012
MAJOR BUDGET AMENDMENT AND OTHER
MATTERS WITH RESPECT THERETO.
The above item was referred to the Finance and Legal Affairs committee.
The next item on the agenda was to consider introduction of an ordinance amending 2011-2012 Major Budget Amendment was pulled from the agenda and will be included in the major budget amendment.
On motion of Ms. Gibson and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR TO
EXECUTE A MASTER LEASE AGREEMENT AND
OTHER RELATED DOCUMENTS BETWEEN THE
CITY AND WELLS FARGO FINANCIAL LEASING
FOR THE LEASE OF EQUIPMMENT FOR THE
MAINTENANCE OF VARIOUS GOLF AND
ATHLETIC COMPLEXES THROUGHOUT THE
CITY AND OTHER MATTERS WITH RESPECT
THERETO
The above item was referred to the Finance and Legal Affairs committee.
On motion of Ms. Gibson and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A CONTRACT WITH
IPAYMENT FOR THE ACCEPTANCE OF
CREDIT CARDS BY THE PLANNING DIVISION
AND OTHER MATTERS WITH RESPECT THERETO.
The above item was referred to the Finance and Legal Affairs committee.
On motion of Ms. Gibson and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE
ACQUISITION OF PARCEL #726 REQUIRED
FOR THE SUGARHOUSE ROAD DRAINAGE
AND IMPROVEMENT PROJECT AND
OTHER MATTERS WITH RESPECT THERETO.
On motion of Ms. Gibson and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO AN INTERGOVERNMENTAL
AGREEMENT WITH THE RAPIDES AREA
PLANNING COMMISSION ACTING IN ITS
CAPACITY AS THE ALEXANDRIA/PINEVILLE
URBANIZED AREA METROPOLITAN
PLANNING ORGANIZATION AND THE LA
DOTD AND ATRANS AND OTHER MATTERS
WITH RESPECT THERETO.
On motion of Ms. Gibson and seconded by Mr. Villard, the following ordinance was introduced:
ANORDINANCE AUTHORIZING THE MAYOR
TO RENEW EXISTING CONTRACT WITH
LOTT OIL COMPANY FOR VEHICLE AND
EQUPMENT FUEL BID AND OTHER
MATTERS WITH RESPECT THERETO.
The above item was referred to the Finance and Legal Affairs committee.
On motion of Ms. Gibson and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE DECLARING CERTAIN
POLICE MOTORCYCLES SURPLUS AND
AUTHORIZING DISPOSAL OF SAID
MOTORCYCLES THAT ARE NO LONGER
NEEDED FOR EQUIPMENT FOR PATROL
USE FOR ALEXANDRIA POLICE
DEPARTMENT AND OTHER MATTERS
WITH RESPECT THERETO.
The next item on the agenda that being to consider adoption of a resolution retroactively ratifying and acknowledging all official acts of the appointee to Council District Number Three since the date of appointment was delayed for two weeks and referred to the Finance and Legal Affairs committee.
Ms. Gibson moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:
RESOLUTION NO. 9009-2012
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR HERBICIDES FOR AN ANNUAL
CONTRACT.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 10th day of January, 2012.
Ms. Gibson moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:
RESOLUTION NO. 9010-2012
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS OVERHEAD ELECTRIC CONSTRUCTION
SERVICES FOR THE ELECTRIC DISTRIBUTION
DEPARTMENT.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 10th day of January, 2012.
Ms. Gibson moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:
RESOLUTION NO. 9011-2012
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS CENTRAL LOUISIANA BUSINESS
INCUBATOR KITCHEN BUILD-OUT, PHASE II.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 10th day of January, 2012.
ORDINANCES FOR FINAL ADOPTION
SUBJECT TO PUBLIC HEARING
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Johnson, to wit:
ORDINANCE NO. 1-2012
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR AARON
STREET SIDEWALK IMPROVEMENTS, AS
REFLECTED BY BIDS RECEIVED AND TO
ENTER INTO CONTRACT FOR SAID IMPROVE-
MENTS AND OTHER MATTERS WITH RESPECT
THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 10th day of January, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Johnson and seconded by Mr. Fowler, to wit:
ORDINANCE NO. 2-2012
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
MONROE STREET SIDEWALK IMPROVEMENTS,
AS REFLECTED BY BIDS RECEIVED AND TO
ENTER INTO CONTRACT FOR SAID IMPROVE-
MENTS AND OTHER MATTERS WITH RESPECT
THERETO.
The President called for any discussion. Councilman Larvadain had several questions on this item. Mr. James Branch, Capital Projects Coordinator was present to answer any questions. There being no other discussion, a vote was called and the following recorded:
YEAS: Johnson, Larvadain, Jones, Fowler, Silver, Gibson, Villard.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 10th day of January, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Johnson, to wit:
ORDINANCE NO. 3-2012
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR THE
PURCHASE OF 2011 MODEL YEAR FORD
CROWN VICTORIA POLICE INTERCEPTOR
VEHICLES FOR ALEXANDRIA POLICE DEPART-
MENT AND OTHER MATTERS WITH RESPECT
THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 10th day of January, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Fowler, to wit:
ORDINANCE NO. 4-2012
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
JANITORIAL SUPPLIES FOR A TWELVE MONTH
PERIOD, AS REFLECTED BY BIDS RECEIVED
AND TO ENTER INTO CONTRACT FOR SAID
SUPPLIES, AND OTHER MATTERS WITH RESPECT
THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Villard, Johnson, Larvadain, Jones, Fowler, Silver, Gibson.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 10th day of January, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Ms. Gibson, to wit:
ORDINANCE NO. 5-2012
AN ORDINANCE AUTHORIZING CHANGE
ORDER #1 FOR BOILER TUBE REPAIRS
FOR UNIT #3 WEST AND EAST WALL FOR
D.G. HUNTER GENERATING STATION
AND OTHER MATTERS WITH RESPECT
THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 10th day of January, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Ms. Gibson, to wit:
ORDINANCE NO. 6-2012
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOWEST QUOTE RECEIVED
FOR HARDWARE & SAFETY FOR A TWELVE
MONTH PERIOD AND OTHER MATTERS WITH
RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 10th day of January, 2012.
RESOLUTION – APPOINTMENT
Mayor Roy was present to explain this item to the Council. He stated that he had received several names that he is still reviewing at this time. He asked council members to submit a name/names that they would like for him to review. The Mayor asked for a two week delay on this item.
RESOLUTION – PUBLIC HEARING
The next item on the agenda that being to continue public hearing on structure located at 1802 Elliott Street, Bay 1 Properties.
The President opened up the public hearing. After some discussion about continuing the public hearing, the following action was taken.
Ms. Gibson moved for the adoption of the following resolution which was seconded by Mr. Jones, to wit:
RESOLUTION NO. 9012-2012
A RESOLUTION CONTINUING PUBLIC HEARING
ON STRUCTURE LOCATED AT 1802 ELLIOTT
STREET, BAY 1 PROPERTIES TO FEBRUARY
7, 2012.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Gibson, Villard, Johnson, Jones, Fowler, Silver.
NAYS: None.
ABSENT: None.
ABSTAIN: Larvadain.
The resolution was thereupon declared adopted on this the 10th day of January, 2012.
COMMITTEES
The President made a statement concerning the 2012 Council Committees. The Clerk read the name of each committee and listed the members, as appointed by the President.
It was stated by Mr. Fowler, Chairman of the Finance and Legal Affairs committee that next committee meeting would include a discussion of the Financial Report as the first item and the second item would be the discussion of the major budget amendment. Mr. Fowler asked each council member to review these items and to call him with any questions so that they can be prepared for discussion in committee in two weeks.
Mr. Jones commended the Public Works Division for handling a situation on Broadway Street.
There being no further business to come before the
Council, on motion properly seconded, the meeting was adjourned.
/S/ HARRY B. SILVER
President
ATTEST:
/S/ NANCY L. THIELS,
City Clerk