Council Meeting Minutes - 2012-02-21
Document Date:
Tuesday, February 21, 2012
Regular Session
PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD FEBRUARY 21, 2012.
The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, February 21, 2012 at 5:00 P.M. There were present the Honorable Roosevelt L. Johnson, Ed Larvadain, III, Jerry W. Jones, Jr., Harry B. Silver, James “Jim” Villard, Chuck Fowler and Mitzi Gibson. Also present were members of the Council staff, the Legal Division, Mayor Jacques Roy, Chief Operating Officer Kay Michiels and other members of the Administration.
The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Harry B. Silver, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilman Harry B. Silver and the Pledge of Allegiance was led by Howard B. “Trey” Gist, III.
CONSENT CALENDAR
The Council next read all items found under the heading Consent Calendar and assigned them to committees.
Mr. Fowler moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.
Mr. Fowler moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.
Mr. Silver seconded the motion. It was unanimously carried by the Council.
On motion of Mr. Fowler, seconded by Mr. Silver, the minutes taken from a regular meeting which was held February 7, 2012 was unanimously approved by the Council.
Bids were received for Central Louisiana Business Incubator kitchen build-out, Phase II.
Name of Bidders Lump Sum Base Bid
Migues $209,700.00 23,700.00
Tudor Inc. $210,000.00 20,200.00
Larwood $239,000.00 19,680.00
James A. Decker $233,201.00 30,000.00
Petron $202,000.00 16,000.00
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler, seconded by Mr. Silver, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
CENTRAL LOUISIANA BUSINESS INCUBATOR
KIITCHEN BUILD-OUT, AS REFLECTED BY
BIDS RECEIVED AND TO ENTER INTO
CONTRACT FOR SAID PROJECT AND OTHER
MATTERS WITH RESPECT THERETO.
Bids were received for herbicides for an annual contract.
Name of Bidder
Goldstar Products
Red River Specialist
John Deere Landscapes
CWC Chemical
Carmichael Cashway Pharmacy
Alligare
Agriliance Retail Solutions
Crop Production Services
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler, seconded by Mr. Silver, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
HERBICIDES FOR AN ANNUAL CONTRACT
FOR THE SANITATION DEPARTMENT, AS
REFLECTED BY BIDS RECEIVED AND TO
ENTER INTO CONTRACT FOR SAID
HERBICIDES AND OTHER MATTERS WITH
RESPECT THERETO.
Bids were received for overhead electric construction services for the Electric Distribution department.
Name of Bidder Amt. of Bid
Power Secure $1,220,127.00 127.00
Chain Electric Company $1,295,200.64 200.64
T & D Solutions $1,009,510.36 510.36
Ca-Par No Bid
Pike No Bid
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler, seconded by Mr. Silver, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
OVERHEAD ELECTRIC CONSTRUCTION
SERVICES FOR THE ELECTRIC DISTRIBUTION
DEPARTMENT, AS REFLECTED BY BIDS
RECEIVED AND TO ENTER INTO CONTRACT
FOR SAID SERVICES AND OTHER MATTERS WITH
RESPECT THERETO.
On motion of Mr. Fowler and seconded by Mr. Silver, the following ordinance was introduced:
INTRODUCTION OF AN ORDINANCE TO AUTHORIZE A COOPERATIVE ENDEAVOR AND DEVELOPMENT AGREEMENT ("AGREEMENT") BETWEEN THE CITY OF ALEXANDRIA ("CITY") AND NOBLE HOSPITALITY, INC. ("NOBLE") RELATED TO THE HOTEL AND CONVENTION CENTER TRACT LOCATED AT MUNICIPAL ADDRESS 701 FOURTH STREET AND RELATED MATTERS; TO AUTHORIZE THE MAYOR TO ENTER INTO THE AGREEMENT; TO PROVIDE RELATIVE TO TERMS, DEFINITIONS, GENERAL CONDITIONS, OBLIGATIONS AND RESPONSIBILITIES AND RELATED MATTERS; TO PROVIDE FOR AND TO AUTHORIZE A LEASE AND A SALE OF THE HOTEL AND CONVENTION CENTER TRACT, WHICH IS NOT NEEDED FOR PUBLIC PURPOSES, IN ACCORDANCE WITH THE REQUIREMENTS OF LA. R.S. 33:4712; TO PROVIDE SUCH CONDITIONS AND DECLARATIONS REQUIRED FOR A DEVELOPMENT AGREEMENT IN ACCORDANCE WITH THE REQUIREMENTS OF LA R.S. 33:4780.21 ET SEQ. RELATED THERETO; TO DECLARE PROVISIONS NECESSARY AND PROPER TO ESTABLISH REQUIREMENTS THERE UNDER; TO PROVIDE A DECLARATION OF REASONABLE EXPECTATION OF VALUE, A DECLARATION OF PUBLIC PURPOSE, DELIVERABLES AND PROPORTIONALITY RELATED TO THE AGREEMENT AND OTHERWISE TO PROVIDE WITH RESPECT TO THE AGREEMENT AND MATTERS RELATED THERETO.
The above item was referred to the Finance and Legal Affairs committee to be held on March 20, 2012.
On motion of Mr. Fowler and seconded by Mr. Silver, the following ordinance was introduced:
AN ORDINANCE TO ACCEPT THE RECOMMENDATION
OF THE CITY ATTORNEY TO AUTHORIZE THE CITY
ATORNEY TO ENTER INTO A COMPROMISE AND
SETTLEMENT AND TO APPROPRIATE FUNDS OUT
OF THE RISK MANAGEMENT FUND OF THE CITY
TO BE USED FOR PAYMENT OF A CERTAIN SUM
TOWARDS THE COMMPROMISE AND SETTLEMENT
OF THE CLAIM AGAINST THE CITY TO BE USED TO
PAY TOWARDS THE SETTLEMENT IN THE SUIT
ENTITLED “JOSEPH HENRY VERSUS CITY OF
ALEXANDRIA AND ELNORA HOWARD”, CIVIL SUIT
NUMBER 234,216 ON THE DOCKET OF THE NINTH
JUDICIAL DISTRICT COURT; AND TO PROVIDE FOR
RELATED MATTERS.
The above item was referred to the Legal committee.
On motion of Mr. Fowler and seconded by Mr. Silver, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ENTER INTO A SERVICE AGREEMENT WITH
MISTY ANTOON, ESQUIRE TO PROVIDE LEGAL
SERVICES AND OTHER MATTERS WITH RESPECT
THERETO.
The above item was referred to the Legal committee.
On motion of Mr. Fowler and seconded by Mr. Silver, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ENTER INTO A SERVICE AGREEMENT WITH THE
LAW FIRM OF ROEDEL, PARSONS, KOCH, BLACHE,
BALHOFF & MCCOLLISTER TO PROVIDE LEGAL
SERVICES AND OTHER MATTERS WITH RESPECT
THERETO.
The above item was referred to the Legal committee.
On motion of Mr. Fowler and seconded by Mr. Silver, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT THE LOWEST QUOTES RECEIVED
FOR GALVANIZED FITTINGS FOR A TWELVE
MONTH PERIOD AND OTHER MATTERS WITH
RESPECT THERETO.
On motion of Mr. Fowler and seconded by Mr. Silver, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING CHANGE ORDER
#1 FOR 138 KV SUBSTATION MAINTENANCE AND
TESTING AND OTHER MATTERS WITH RESPECT
THERETO.
There were questions asked concerning the 138 kv or the 230 kv that was stated on the fact sheet. No one from the Utility department was present to answer questions; therefore the Clerk stated she would get clarification from the Administration for next week.
Mr. Fowler moved for the adoption of the following resolution which was seconded by Mr. Silver, to wit:
RESOLUTION NO. 9027-2012
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR FIRE STATION NO. 5, COLISEUM
SITE – LA HIGHWAY 28 WEST.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 21st day of February, 2012.
Mr. Fowler moved for the adoption of the following resolution which was seconded by Mr. Silver, to wit:
RESOLUTION NO. 9028-2012
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR THE CONSTRUCTION OF
WASTEWATER SYSTEM IMPROVEMENTS,
PHASE 2.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 21st day of February, 2012.
ORDINANCES FOR FINAL ADOPTION
SUBJECT TO PUBLIC HEARING
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Johnson, to wit:
ORDINANCE NO. 29-2012
AN ORDINANCE AUTHORIZING THE MAYOR TO
ENTER INTO A PROFESSIONAL SERVICES
AGREEMENT WITH DAVID WILLIAMS TO PERFORM
LEGAL SERVICES AND OTHER MATTERS WITH
RESPECT THERETO.
The President called for any discussion. Ms. Gibson asked several questions concerning the rate structure for hiring the attorneys. Mr. Chuck Johnson was present to answer any questions. The Mayor was also present to answer questions on this item. Mr. Johnson requested that the City Attorney continue sending copies of the monthly attorney bills to the council members. There being no other discussion, a vote was called and the following recorded:
YEAS: Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 21st day of February, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Ms. Gibson, to wit:
ORDINANCE NO. 30-2012
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE QUOTE RECEIVED FROM PETRUS
FEED AND SEED FOR ATHLETIC FIELD
MARKING PAINT FOR A TWELVE MONTH
PERIOD AND OTHER MATTERS WITH RESPECT
THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 21st day of February, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Johnson and seconded by Mr. Fowler, to wit:
ORDINANCE NO. 31-2012
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE QUOTE RECEIVED FROM BETSY
ROSS FLAG COMPANY FOR FLAGS FOR A
TWELVE MONTH PERIOD AND OTHER
MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Johnson, Larvadain, Jones, Fowler, Silver, Gibson, Villard.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 21st day of February, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Ms. Gibson, to wit:
ORDINANCE NO. 32-2012
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOWEST PROPOSAL RECEIVED
FROM PSC ENVIRONMENTAL SERVICES FOR
HOUSEHOLD HAZARDOUS WASTE SERVICES
AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 21st day of February, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Fowler, to wit:
ORDINANCE NO. 33-2012
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE QUOTE RECEIVED FROM
BARNEY’S POLICE SUPPLIES FOR POLICE
UNIFORM ACCESSORIES AND OTHER MATTERS
WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 21st day of February, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Villard, to wit:
ORDINANCE NO. 34-2012
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOWEST QUOTE RECEIVED FROM
NAPA AUTO PARTS FOR SHOP TOWELS AND
OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 21st day of February, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Ms. Gibson, to wit:
ORDINANCE NO. 35-2012
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOWEST QUOTE RECEIVED FROM
TECHLINE AND MSC INDUSTRIAL FOR WASP
& HORNET KILLER FOR A TWELVE MONTH
PERIOD AND OTHER MATTERS WITH RESPECT
THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Villard, Johnson, Larvadain, Jones, Fowler, Silver, Gibson.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 21st day of February, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Johnson and seconded by Mr. Fowler, to wit:
ORDINANCE NO. 36-2012
AN ORDINANCE AUTHORIZING REVOCATION
OF 10’ OF A 15’ DRAINAGE AND UTILITY
EASEMENT (SERVITUDE) LOCATED IN LOT 16
OF COURTLAND PLACE SUBDIVISION AND
OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Johnson, Larvadain, Jones, Fowler, Silver, Gibson, Villard.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 21st day of February, 2012.
FINANCE AND LEGAL AFFAIRS COMMITTEE
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Johnson and seconded by Ms. Gibson, to wit:
ORDINANCE NO. 37-2012
AN ORDINANCE TO AUTHORIZE THE MAYOR
TO RENEW AND EXECUTE AN INTERAGENCY
AGREEMENT WITH THE BOARD OF SUPER-
VISORS OF LOUISIANA STATE UNIVERSITY
AND AGRICULTURAL AND MECHANICAL
COLLEGE RELATED TO AND CONCERNING
SERVICES FROM LSUA AND THE CITY OF
ALEXANDRIA RELATED TO THE ALEXANDRIA
MUSEUM OF ART AND OTHERWISE TO PROVIDE
WITH RESPECT THERETO.
The President called for any discussion. The Finance and Legal Affairs committee recommended approval of this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Johnson, Larvadain, Jones, Fowler, Silver, Gibson, Villard.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 21st day of February, 2012.
UTILITY COMMITTEE
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Ms. gibson, to wit:
ORDINANCE NO. 38-2012
AN ORDINANCE AMENDING AND RE-ENACTING
SECTION 26-62.1 OF THE CITY CODE FOR
LARGE COMMERCIAL/INDUSTRIAL NATURAL
GAS RATE STRUCTURE AND OTHER MATTERS
WITH RESPECT THERETO.
The President called for any discussion. The Utility committee recommended approval of this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 21st day of February, 2012.
RESOLUTION – APPOINTMENT
Mr. Fowler moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:
RESOLUTION NO. 9029-2012
A RESOLUTION CONFIRMING THE MAYOR’S
APPOINTMENT OF MR. THOMAS ANTOON
TO FILL THE VACANCY OF LANCE HARRIS
ON THE ENGLAND ECONOMIC AND
INDUSTRIAL DEVELOPMENT DISTRICT BOARD.
The President called for any discussion. Mr. Tommy Antoon was present to address the council members. After discussion, the following action was taken. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 21st day of February, 2012.
COMMITTEES
There were no reports from the Utility, Personnel, Public Safety, Works and Transportation, Economic, Workforce and Planning Development, Property and Zoning and A & E Selection committees.
Mr. Fowler, Chairman of the Finance and Legal Affairs committee asked that the following item be added to the agenda. On motion of Mr. Fowler and seconded by Mr. Johnson, the following item was added to the agenda with the following vote taken. There was no public comment on this item.
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
Mr. Fowler moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:
RESOLUTION NO. 9030-2012
A RESOLUTION RECOGNIZING AND COMMENDING
DAVID JOHNSON AND THE CITY OF ALEXANDRIA
FINANCE DIVISION FOR RECEIVING THE
“DISTINGUISHED BUDGET PRESENTATION AWARD”.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 21st day of February, 2012.
Ms. Gibson announced that the Disparity Health Care program will take place on February 23, 2012 at the Alexandria Public Safety Complex which is sponsored by the Louisiana Office of Public Health.
There being no further business to come before the
Council, on motion properly seconded, the meeting was adjourned.
/S/ HARRY B. SILVER
President
ATTEST:
/S/ NANCY L. THIELS,
City Clerk