Council Meeting Minutes - 2012-06-12

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD JUNE 12, 2012.

The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, June 12, 2012 at 5:00 P.M.  There were present the Honorable Roosevelt L. Johnson, Ed Larvadain, III,  Jerry W. Jones, Jr., Harry B. Silver, James “Jim” Villard, Chuck Fowler and Mitzi Gibson.  Also present were members of the Council staff, the Legal Division, Chief Operating Officer Kay Michiels and other members of the Administration.

The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Harry B. Silver, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilman Jerry W. Jones and the Pledge of Allegiance was led by Councilman Chuck Fowler.

              Mr. Silver thanked Mr. Brett McCormick of the Alexandria Town Talk for reporting city news to the general public.  He wished him well in his new job in Baton Rouge.

              State Representative Lance Harris was next recognized.  He presented Mr. Harry Silver with a certificate from the State Legislature honoring him as being the “oldest person to serve on any city council in Louisiana”. 

CONSENT CALENDAR                                               

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Mr. Jones moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.

              Mr. Jones moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.

Mr. Villard seconded the motion.  It was unanimously carried by the Council.

              On motion of Mr. Jones, seconded by Mr. Villard, the minutes taken from a regular meeting and special meeting which were held May 29, 2012 were unanimously approved by the Council.

              Bids were received for telephone network upgrade, Phase V: Fiber Optic Cable splicing and terminations.

Name of Bidder                                    Amt. of Bid

Owens Telecom Services                         $99,642.00

System Services                                   $77,409.60

              The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Jones, seconded by Mr. Villard, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

TELEPHONE NETWORK UPGRADE, PHASE V:

FIBER OPTIC CABLE SPLICING AND TERMINATIONS,

AS REFLECTED BY BIDS RECEIVED AND TO ENTER

INTO CONTRACT FOR SAID TELEPHONE NETWORK

UPGRADE AND OTHER MATTERS WITH RESPECT

THERETO.

              Bids were received for liquid chlorine for one ton cylinders.

Name of Bidder                                    Amt. of Bid

Harcros                                              No Bid

Brenntag Southwest                               $490.00/ton

Altivia Corporation                                 $524.00/ton

DPC Enterprises                                   $487.00/ton

              The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Jones seconded by Mr. Villard, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

LIQUID CHLORINE FOR ONE TON CYLINDERS,

AS REFLECTED BY BIDS RECEIVED AND TO ENTER

INTO CONTRACT FOR SAID CYLINDERS AND OTHER

MATTERS WITH RESPECT THERETO.

On motion of Mr. Jones and seconded by Mr. Villard, the following ordinance was introduced:

an ordinance on recommendation of the City Attorney to appropriate funds out of the Risk Management Fund of the City to be used for payment of the balance of a certain sum for the compromise and settlement of the claim against the City to pay the remaining balance for the settlement in the suit entitled “Joseph Henry vs. City of Alexandria and Elnora Howard”, Civil Suit No. 234,216 on the docket of the Ninth Judicial District Court; and to provide for related matters.

              The above item was referred to the Finance and Legal Affairs committee.

On motion of Mr. Jones and seconded by Mr. Villard, the following ordinance was introduced:

              AN ORDINANCE AMENDING 2012/2013

              OPERATIING BUDGET FOR LOCAL AGENCY     

              COMPENSATED ENFORCEMENT (LACE)

              FUND IN THE POLICE DEPARTMENT AND

              OTHER MATTERS WITH RESPECT THERETO.

              The above item was referred to the Finance and Legal Affairs committee.

On motion of Mr. Jones and seconded by Mr. Villard, the following ordinance was introduced:

              AN ORDINANCE AMENDING 2012/2013 OPERATING

              BUDGET FOR POSITIONS IN THE WASTEWATER

              COLLECTION DEPARTMENT AND OTHER MATTERS

              WITH RESPECT THERETO.

              The above item was referred to the Utility committee.

Mr. Jones moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:

                             RESOLUTION NO.   9067-2012

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR POLYMER INSULATORS AND

HARDWARE FOR 138 KV TRANSMISSION

UPGRADE FOR THE ELECTRIC DISTRIBUTION

DEPARTMENT.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:       Jones, Fowler, Silver, Gibson, Villard, Johnson, Larvadain.

NAYS:       None.

ABSENT:   None.

The resolution was thereupon declared adopted on this the 12^th day of June, 2012.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO PUBLIC HEARING

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Villard, to wit:

                            ORDINANCE NO.    116-2012

              AN ORDINANCE AUTHORIZING THE MAYOR

              TO ENTER INTO A COOPERATIVE ENDEAVOR

              AGREEMENT WITH RAPIDES HABITAT FOR

              HUMANITY TO PROVIDE FOR THE USE OF

              CERTAIN CITY FACILITIES AND SERVICES TO

              FACILITATE THE ORGANIZATION’S MISSION OF

              PROVIDIING ACCESS TO AFFORDABLE HOUSING

              TO LOW TO MODERATE FAMILIES WITHIN RAPIDES

              PARISH AND PARTICULARLY THE CITY OF

              ALEXANDRIA AND OTHER MATTERS WITH

              RESPECT THERETO.

              The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:       Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:       None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 12^th day of June, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Villard, to wit:

                            ORDINANCE NO.    117-2012

              AN ORDINANCE AUTHORIZING THE MAYOR

              TO ENTER INTO A SERVICE AGREEMENT

              WITH KINETIX BROADBAND, LLC FOR

              DEDICATED INTERNET SERVICE FOR THE

              CITY OF ALEXANDRIA AND OTHER MATTERS

              WITH RESPECT THERETO.

              The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:       Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.

NAYS:       None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 12^th day of June, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Fowler and seconded by Ms. Gibson, to wit:

                            ORDINANCE NO.    118-2012

              AN ORDINANCE AUTHORIZING THE MAYOR

              TO ACCEPT THE QUOTE RECEIVED FROM

              PREMIER CHEMIICALS & SERVICES FOR

              CAUSTIC SODA FOR THE ELECTRIC PRODUCTION

              DEPARTMENT AND OTHER MATTERS WITH

              RESPECT THERETO.

              The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:       Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:       None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 12^th day of June, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Fowler and seconded by Ms. Gibson, to wit:

                            ORDINANCE NO.    119-2012

              AN ORDINANCE AUTHORIZING THE MAYOR

              TO ACCEPT THE LOWEST QUOTES RECEIVED

              FOR ELECTRIC TRANSMISSION & DISTRIBUTION

              EMERGENCY SERVICES FOR THE ELECTRIC

              DISTRIBUTION DEPARTMENT AND OTHER

              MATTERS WITH RESPECT THERETO.

              The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:       Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:       None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 12^th day of June, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms.  Gibson and seconded by Mr. Villard, to wit:

                            ORDINANCE NO.    120-2012

              AN ORDINANCE AUTHORIZING THE MAYOR

              TO ACCEPT THE LOWEST QUOTE RECEIVED

              FROM ENVIRONMENTAL RESOURCE MANAGE-

              MENT (ERM) FOR ENVIRONMENTAL

              ENGINEERING & CONSULTING SERVICES FOR

              USE BY THE UTILITY AND PUBLIC WORKS

              DIVISIONS AND OTHER MATTERS WITH RESPECT

              THERETO.

              The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:       Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.

NAYS:       None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 12^th day of June, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Fowler and seconded by Ms. Gibson, to wit:

                            ORDINANCE NO.    121-2012

              AN ORDINANCE AUTHORIZING THE MAYOR

              TO ACCEPT QUOTE RECEIVED FROM

              TRANSFORMATION JANITORIAL SERVICES

              FOR JANITORIAL SERVICES FOR THE DOWNTOWN

              BUS TERMINAL WITH CONTRACT TO END APRIL

              30, 2013 AND OTHER MATTERS WITH RESPECT

              THERETO.

              The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:       Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:       None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 12^th day of June, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Jones and seconded by Ms. Gibson, to wit:

                            ORDINANCE NO.    122-2012

              AN ORDINANCE AUTHORIZING THE MAYOR

              TO ENTER INTO AN INTERGOVERNMENTAL

              AGREEMENT WITH THE RAPIDES PARISH

              POLICE JURY REGARDING A COST SHARE

              FOR THE OVERLAY OF DIXIE LANE AND

              OTHERWISE TO PROVIDE WITH RESPECT

              THERETO.

              The President called for any discussion.  Ms. Clara Scott was present to speak on this item.  She asked the council members to consider the overlay of Dixie Lane and requested the ditches to be closed.  Ms. Linda Bell, Vice President of the Deerfield Subdivision district was also present to speak on this item and agreed with Ms. Scott.  Ms. Gibson thanked them for coming and stated that she would talk to the Administration about the closing of the ditches.  Mr. Larvadain, Mr. Jones and Mr. Johnson also commented on this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:       Jones, Fowler, Silver, Gibson, Villard, Johnson, Larvadain.

NAYS:       None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 12^th day of June, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Fowler and seconded by Mr. Jones, to wit:

                            ORDINANCE NO.    123-2012

              AN ORDINANCE AMENDING 2012/2013 CAPITAL

              BUDGET FOR THE COST SHARE PROJECT FOR

              DIXIE LANE WITH THE RAPIDES PARISH POLICE

              JURY AND OTHER MATTERS WITH RESPECT

              THERETO.

              The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:       Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:       None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 12^th day of June, 2012.

UTILITY COMMITTEE

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Fowler and seconded by Mr. Johnson, to wit:

                            ORDINANCE NO.    124-2012

              AN ORDINANCE AUTHORIZING THE MAYOR

              TO ACCEPT THE LOW BID SUBMITTED FOR

              REPLACEMENT PUMPS FOR MASONIC DRIVE

              WATER PUMP STATION, AS REFLECTED BY

              BIDS RECEIVED AND TO ENTER INTO

              CONTRACT FOR SAID PUMPS AND OTHER

              MATTERS WITH RESPECT THERETO.

              The President called for any discussion.  The Utility committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:       Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:       None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 12^th day of June, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Fowler, to wit:

                            ORDINANCE NO.    125-2012

              AN ORDINANCE AMENDING AND REENACTING

              SECTION 26-22 OF THE CODE OF ORDINANCES

              RELATIVE TO TAP AND METER CHARGES FOR

              WATER UTILITY SERVICE; TO AMEND AND SET

              THE FEES FOR TAP AND METER CHARGES FOR

              WATER UTILITY SERVICE; AND OTHERWISE TO

              PROVIDE WITH RESPECT THERETO.

              The President called for any discussion.  The Utility committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:       Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.

NAYS:       None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 12^th day of June, 2012.

              The next item on the agenda enacting Article Xi, Sections 7-207 through 7-233 of the Code of Ordinances relative to photovoltaic system construction standards was delayed for two weeks and referred to the Utility Committee.

FINANCE AND LEGAL AFFAIRS COMMITTEE

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Fowler and seconded by Mr. Jones, to wit:

                            ORDINANCE NO.    126-2012

              AN ORDINANCE AUTHORIZING THE MAYOR

              TO ENTER INTO A PROFESSIONAL SERVICES

              AGREEMENT WITH STEPHENS, INC. TO

              REVIEW AND MONITOR PUBLIC ENTITY

              INDEBTEDNESS IINSTRUMENTS FOR THE CITY

              OF ALEXANDRIA AND OTHER MATTERS WITH

              RESPECT THERETO.

              The President called for any discussion.  The Finance and Legal Affairs committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:       Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:       None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 12^th day of June, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Villard, to wit:

                            ORDINANCE NO.    127-2012

              AN ORDINANCE AUTHORIZING THE MAYOR

              TO ENTER INTO A POLE USE AGREEMENT

              WITH CEBRIDGE ACQUUISITION, DBA

              SUDDENLINK COMMUNICATIONS AND

              OTHER MATTERS WITH RESPECT THERETO.

              The President called for any discussion.  The Finance and Legal Affairs committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:       Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.

NAYS:       None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 12^th day of June, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms.  Gibson and seconded by Mr. Jones, to wit:

                            ORDINANCE NO.    128-2012

              AN ORDINANCE AUTHORIZING THE MAYOR

              TO ENTER INTO A USER AGENCY AGREEMENT

              WITH THE RAPIDES BUSINESS AND CAREER

              SOLUTIONS CENTER FOR SUMMER YOUTH

              EMPLOYMENT WITHIN THE CITY OF ALEXANDRIA

              AND OTHER MATTERS WITH RESPECT THERETO.

              The President called for any discussion.  The Finance and Legal Affairs committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:       Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.

NAYS:       None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 12^th day of June, 2012.

COMMITTEES

              There were no reports from the Finance and Legal Affairs committee, Utility committee, Personnel committee, Public Safety, Works and Transportation committee, Economic, Workforce and Planning Development committee, Property and Zoning committee, Community Affairs, Services and Events committee and A & E Selection committees.

              Mr. Larvadain stated that he would like to request that the crime stop in his district.

              Ms. Gibson thanked everyone in the South Alexandria area for a job well done for the clean up that was held in her district.

              Mr. Villard thanked both Chuck Johnson and David Johnson for presenting item numbers 19 and 20 from this agenda in helping out the City. 

              There being no further business to come before the

Council, on motion properly seconded, the meeting was adjourned.

                                                /S/  HARRY B. SILVER

                                                       President  

ATTEST:

­­­­­­­­­­

/S/  NANCY L. THIELS,

City Clerk