Council Meeting Minutes - 2012-08-07
Document Date:
Tuesday, August 7, 2012
Regular Session
PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD AUGUST 7, 2012.
The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, August 7, 2012 at 5:00 P.M. There were present the Honorable Roosevelt L. Johnson, Ed Larvadain, III, Jerry W. Jones, Jr., Harry B. Silver, James “Jim” Villard, Chuck Fowler and Mitzi Gibson. Also present were members of the Council staff, the Legal Division, Chief Operating Officer Kay Michiels and other members of the Administration.
The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Harry B. Silver, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilman Jerry W. Jones and the Pledge of Allegiance was led by Boy Scout William Allen.
CONSENT CALENDAR
Mr. Silver asked for a motion to add one item on the consent calendar that was left off the agenda in error. The Clerk read the item. It was moved by Mr. Fowler and seconded by Mr. Villard to add the following item on the agenda. A roll call vote was called for and resulted as follows:
YEAS Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
On motion of Mr. Fowler and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT THE LOW BID SUBMITTED FOR
ALEXANDRIA ZOO FESTIVAL PLAZA, PHASE
2, AS REFLECTED BY BIDS RECEIVED AND
TO ENTER INTO CONTRACT FOR SAID ZOO
PLAZA AND OTHER MATTERS WITH RESPECT
THERETO.
The Council next read all items found under the heading Consent Calendar and assigned them to committees.
Mr. Fowler moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.
Mr. Fowler moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.
Mr. Villard seconded the motion. It was unanimously carried by the Council.
On motion of Mr. Fowler, seconded by Mr. Villard, the minutes taken from a regular meeting and held July 24, 2012 were unanimously approved by the Council.
Bids were received for treated wood poles for a twelve month period.
Name of Bidder
Nationwide
Baldwin Pipe & Piling
Distran Steel
Goodrum International
Kisatchie Treating
T.R. Miller Company
Colfax Treating
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler, seconded by Mr. Villard, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
TREATED WOOD POLES FOR A TWELVE MONTH
PERIOD, AS REFLECTED BY BIDS RECEIVED AND
TO ENTER INTO CONTRACT FOR SAID WOOD POLES
AND OTHER MATTERS WITH RESPECT THERETO.
Bids were received for wire and cable for a twelve month period.
Name of Bidder
Arkansas Electric
Rexel
WESCO
Techline Inc.
Stuart C. Irby
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler seconded by Mr. Villard, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
WIRE AND CABLE FOR A TWELVE MONTH
PERIOD, AS REFLECTED BY BIDS RECEIVED AND
TO ENTER INTO CONTRACT FOR SAID WIRE AND
CABLE AND OTHER MATTERS WITH RESPECT
THERETO.
On motion of Mr. Fowler and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AMENDING 2012-2013
OPERATING BUDGET FOR POSITIONS IN
THE LEGAL DIVISION AND OTHER MATTERS
WITH RESPECT THERETO.
The above item was referred to the Finance and Legal Affairs committee.
On motion of Mr. Fowler and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AMENDING 2012-2013
OPERATING BUDGET FOR POSITIONS IN
THE PLANNING DEPARTMENT AND OTHER
MATTERS WITH RESPECT THERETO.
The above item was referred to the Personnel committee.
On motion of Mr. Fowler and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AMENDING 2012-2013 CAPITAL
BUDGET FOR WATER WELL REPLACEMENT
AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Fowler and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE ADOPTING THE ADJUSTED
MILLAGE RATE(S) FOR THE TAX YEAR 2012
AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Fowler and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE SALE OF NOT
EXCEEDING $10,000,000 OF TAXABLE LIMITED
TAX BONDS, SERIES 2012, OF THE CITY OF
ALEXANDRIA, STATE OF LOUISIANA; PROVIDED
THE SALE OF SAID BONDS PROVIDES MINIMUM
NET PRESENT VALUE SAVINGS (AFTER PAYMENT
OF ALL COSTS) OF NOT LESS THAN 5% OF THE
PRINCIPAL AMOUNT OF THE TAXABLE REFUNDING
CERTIFICATES OF INDEBTEDNESS, SERIES 1998C
BEIING REFUNDED AND OTHER MATTERS WITH
RESPECT THERETO.
On motion of Mr. Fowler and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO EXTEND THE CONTRACT AND TRANSPORTA-
TION BUS SERVICES WITH THE OFFICE OF
FAMILY SUPPORT FOR ONE ADDITIONAL
YEAR FOR MONTHLY BUS PASSES AND OTHER
MATTERS WITH RESPECT THERETO.
On motion of Mr. Fowler and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A COOPERATIVE ENDEAVOR
AGREEMENT WITH THE RAPIDES PARISH
SHERIFF’S OFFICE FOR THE PROVISION OF
INMATE LABOR AND OTHER MATTERS WITH
RESPECT THERETO.
On motion of Mr. Fowler and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO RENEW THE COOPERATIVE ENDEAVOR
AGREEMENT WITH THE BOARD OF SUPER-
VISORS AT LOUISIANA STATE UNIVERSITY
AND AGRICULTURAL AND MECHANICAL
COLLEGE AND OTHER MATTERS WITH
RESPECT THERETO.
On motion of Mr. Fowler and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO RENEW THE EXISTING CONTRACT WITH
TRANSFORMATION JANITORIAL SERVICES
FOR JANITORIAL SERVICES FOR WASTEWATER
AND LAB TESTING DEPARTMENTS AND
OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Fowler and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO AN AGREEMENT WITH THE
AMERICAN SUBSTANCE ABUSE PROFESSIONALS
TO PERFORM DEPARTMENT OF TRANSPORTATION
SUBSTANCE ABUSE PROFESSIONAL SERVICES
AND OTHER MATTERS WITH RESPECT THERETO.
Mr. Fowler moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:
RESOLUTION NO. 9091-2012
A RESOLUTION AUTHORIZING THE FILING OF
AN APPLICATION WITH THE FEDERAL TRANSIT
ADMINISTRATION FOR AN OPERATING AND
PLANNING GRANT ASSOCIATED WITH THE
OPERATIONS OF THE TRANSIT DEPARTMENT
AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 7th day of August, 2012.
Mr. Fowler moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:
RESOLUTION NO. 9092-2012
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR READY-MIX CONCRETE FOR A
SIX MONTH PERIOD.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 7th day of August, 2012.
Mr. Fowler moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:
RESOLUTION NO. 9093-2012
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR PETROLEUM PRODUCTS FOR
USE BY VARIOUS DEPARTMENTS.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 7th day of August, 2012.
Mr. Fowler moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:
RESOLUTION NO. 9094-2012
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR ANNUAL UNIFORM BID FOR
PUBLIC SAFETY DIVISION.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 7th day of August, 2012.
ORDINANCES FOR FINAL ADOPTION
SUBJECT TO PUBLIC HEARING
The next item on the agenda that being to consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for polymer insulators and hardware for 138 kv transmission upgrade for the Electric Distribution department was delayed for two weeks.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Johnson, to wit:
ORDINANCE NO. 152-2012
AN ORDINANCE AMENDING 2012-2013
OPERATING BUDGET FOR POSITIONS IN THE
ACCOUNTING DEPARMTENT AND OTHER
MATTERS WITH RESPECT THERETO.
The President called for any discussion. The Personnel committee recommended approval of this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Villard, Johnson, Larvadain, Jones, Fowler, Silver, Gibson.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 7th day of August, 2012.
PROPERTY AND ZONING COMMITTEE
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Johnson, to wit:
ORDINANCE NO. 153-2012
AN ORDINANCE ANNEXING 7.31 ACRES IN
PART OF LOT 1, HENRY DAIGRE PARTITION
SITUATED IN SECTION 86 OF TOWNSHIP 4
NORTH, RANGE 1 WEST, AND SAID ACRES TO
BE PART OF BOCAGE SUBDIVISION AND
OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. The Property & Zoning committee recommended approval of this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 7th day of August, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Jones, to wit:
ORDINANCE NO. 154-2012
AN ORDINANCE REZONING PROPERTY LOCATED
AT 2404 CULPEPPER ROAD AS REQUESTED BY
DELAYNE DICKEY, FROM “SF-2’ SINGLE FAMILY
MODERATE DENSITY DISTRICT TO “C-1” LIMITED
COMMERCIAL DISTRICT TO ALLOW FOR THE
OPERATION OF AN OFFICE/WAREHOUSE GLASS
SHOP AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. The Property & Zoning committee recommended approval of this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 7th day of August, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Villard, to wit:
ORDINANCE NO. 155-2012
AN ORDINANCE REZONING A SUBDIVISION
FROM “I-1” LIGHT INDUSTRIAL DISTRICT TO
“SF-3” SINGLE FAMILY (HIGH DENSITY) MHO,
MOBILE HOME OVERLAY DISTRICT LESS AND
EXCEPT LOTS 14, 15 AND 16 AT THE REQUEST
OF THE RESIDENTS OF ROY O. MARTIN
SUBDIVISION #2 AND OTHER MATTERS WITH
RESPECT THERETO.
The President called for any discussion. The Property & Zoning committee recommended approval of this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 7th day of August, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Ms. Gibson, to wit:
ORDINANCE NO. 156-2012
AN ORDINANCE REZONING PROPERTY LOCATED
AT 2134 GAY ROAD AND 5412 MASONIC DRIVE
AS REQUESTED BY SWN, LLC, REPRESENTED
HEREIN BY STUART NALL, FROM “SF-2” SINGLE
FAMILY MODERATE DENSITY DISTRICT TO “C-1”
LIMIITED COMMERCIAL DISTRICT TO ALLOW FOR
MINI-WAREHOUSES AND RETAIL SALES AND
OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. The Property & Zoning committee recommended approval of this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 7th day of August, 2012.
FINANCE AND LEGAL AFFAIRS COMMITTEE
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Ms. Gibson, to wit:
ORDINANCE NO. 157-2012
AN ORDINANCE AMENDING 2012-2013
CAPITAL BUDGET FOR A RESILIENCY GRANT
AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. The Finance & Legal Affairs committee recommended approval of this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 7th day of August, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Jones, to wit:
ORDINANCE NO. 158-2012
AN ORDINANCE TO ACCEPT THE RECOMMENDATION OF THE CITY ATTORNEY; TO AUTHORIZE THE CITY ATTORNEY TO EITHER TENDER FUNDS OR TO OBTAIN SATISFACTION OF AND PAY JUDGMENTS IN FAVOR OF JOHN M. SHARP AND H. CRAIG DAVIDSON, JR. IN THE COMPLAINT ENTITLED "CITY OF ALEXANDRIA V. CLECO CORPORATION, ET AL.", CIVIL DOCKET NUMBER 05-1121 ON THE DOCKET OF THE UNITED STATES DISTRICT COURT, WESTERN DISTRICT OF LOUISIANA AND TO APPROPRIATE SUCH FUNDS OF THE RISK MANAGEMENT FUND OF THE CITY TO BE USED FOR PAYMENT OF THE TENDER OR SATISFACTION OF JUDGMENT AND TO PROVIDE FOR RELATED MATTERS.
The President called for any discussion. The Finance & Legal Affairs committee recommended approval of this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Silver, Villard, Jones.
NAYS: Gibson, Johnson, Larvadain.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 7th day of August, 2012.
COMMITTEES
There were no reports from the Utility, Personnel, Public Safety, Works and Transportation, Economic, Workforce & Planning, Community Affairs, Services & Events and A & E Selection committees.
It was requested that the Finance & Legal Affairs committee meet and discuss the employee pay raises and also get a Financial Status report from the Administration on the current financial status of the City.
Mr. Larvadain reported that he wanted to thank the Rose of Sharon church members who walked in his neighborhood and helped clean up the area.
Mr. Johnson reported about the recent Louisiana Municipal Association Convention (LMA) that was held in Lake Charles was very well attended and informative to all who attended.
There being no further business to come before the
Council, on motion properly seconded, the meeting was adjourned.
/S/ HARRY B. SILVER
President
ATTEST:
/S/ NANCY L. THIELS,
City Clerk