Council Meeting Minutes - 2013-02-19
Document Date:
Tuesday, February 19, 2013
Regular Session
PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD FEBRUARY 19, 2013.
The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, February 19, 2013 at 5:00 P.M. There were present the Honorable Harry B. Silver, James “Jim” Villard, Chuck Fowler, Mitzi LaSalle, Jules Green and Lee Rubin. Absent was Edward Larvadain, III. Also present were members of the Council staff, the Legal Division, Mayor Jacques Roy, Chief Operating Officer T.W. Thompson and other members of the Administration.
The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Chuck Fowler, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilmember Mitzi LaSalle and the Pledge of Allegiance was led by Councilman Jules Green.
CONSENT CALENDAR
The Council next read all items found under the heading Consent Calendar and assigned them to committees.
Mr. Silver moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.
Mr. Silver moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.
Ms. LaSalle seconded the motion. It was unanimously carried by the Council.
On motion of Mr. Silver, seconded by Ms. LaSalle, the minutes taken from a regular meeting which was held February 5, 2013 were unanimously approved by the Council.
Bids were received for annual contract for construction & maintenance materials.
Name of Bidders
Luhr Brothers
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Silver, seconded by Ms. LaSalle, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
ANNUAL CONTRACT FOR CONSTRUCTION &
MAINTENANCE MATERIALS, AS REFLECTED BY
BIDS RECEIVED AND TO ENTER INTO CONTRACT
FOR SAID MATERIALS AND OTHER MATTERS WITH
RESPECT THERETO.
The next item on the agenda that being to consider introduction of an ordinance authorizing the Mayor to accept the low bid submitted for overhead electric construction at unit prices. The bids were rejected and authorized re-advertisement for bids. So the following action was taken.
Mr. Silver moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:
RESOLUTION NO. 9157-2013
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR OVERHEAD ELECTRIC
CONSTRUCTION AT UNIT PRICES.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Silver, Fowler, LaSalle, Villard, Green, Rubin.
NAYS: None.
ABSENT: Larvadain.
The resolution was thereupon declared adopted on this the 19th day of February, 2013.
On motion of Mr. Silver and seconded by Ms. LaSalle, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE
EXECUTION OF CHANGE ORDER NO. 2
FOR SCADA SYSTEM ADDITIONS AND
UPGRADES FOR THE WASTEWATER
DEPARTMENT AND OTHER MATTERS
WITH RESPECT THERETO.
On motion of Mr. Silver and seconded by Ms. LaSalle, the following ordinance was introduced:
AN ORDINANCE DECLARING CERTAIN
ITEMS, FURNITURE, FIXTURES, EQUIP-
MENT AND VEHICLES AS SURPLUS
PROPERTY AND NO LONGER NEEDED
OR USED BY CITY DEPARTMENTS AND
TO BE SOLD AT A PUBLIC AUCTION
SCHEDULED FOR SATURDAY, MARCH 16,
2013 AND OTHER MATTERS WITH RESPECT
THERETO.
On motion of Mr. Silver and seconded by Ms. LaSalle, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO RENEW THE CONTRACT WITH MILLIMAN,
INC., FOR ACTURARIAL SERVICES AND
OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Silver and seconded by Ms. LaSalle, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO RENEW THE CONTRACT WITH
FONTENOT BENEFITS & ACTUARIAL
CONSULTING (FBAC) FOR ACTUARIAL
SERVICES AND OTHER MATTERS WITH
RESPECT THERETO.
On motion of Mr. Silver and seconded by Ms. LaSalle, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT RENEWAL RATES FOR INSURANCE
PRODUCTS AND ADMINISTRATIVE SERVICES
PROVIDED BY UNITED HEALTHCARE
INSURANCE COMPANY AND OTHER MATTERS
WITH RESPECT THERETO.
On motion of Mr. Silver and seconded by Ms. LaSalle, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO APPROVE THE STARFIED TECHNOLOGIES,
INC., EXTENDED VALIDATION CERTIFICATE
SERVICE SUBSCRIBER AGREEMENT FOR
INFORMATION SYSTEMS DEPARTMENT AND
OTHER MATTERS WITH RESPECT THERETO.
Mr. Silver moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:
RESOLUTION NO. 9158-2013
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR ANNUAL WATER WELL
MAINTENANCE PROJECT.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Silver, Fowler, LaSalle, Villard, Green, Rubin.
NAYS: None.
ABSENT: Larvadain.
The resolution was thereupon declared adopted on this the 19th day of February, 2013.
Mr. Silver moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:
RESOLUTION NO. 9159-2013
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR CLAMPS & COUPLINGS FOR A
TWELVE MONTH PERIOD.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Silver, Fowler, LaSalle, Villard, Green, Rubin.
NAYS: None.
ABSENT: Larvadain.
The resolution was thereupon declared adopted on this the 19th day of February, 2013.
Mr. Silver moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:
RESOLUTION NO. 9160-2013
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR JANITORIAL CHEMICALS FOR A
TWELVE MONTH PERIOD.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Silver, Fowler, LaSalle, Villard, Green, Rubin.
NAYS: None.
ABSENT: Larvadain.
The resolution was thereupon declared adopted on this the 19th day of February, 2013.
The next item on the agenda that being to consider adoption of a resolution authorizing advertisement for bids for the services of trimming & removal of trees and limbs around high voltage lines was delayed for two weeks.
Mr. Silver moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:
RESOLUTION NO. 9161-2013
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR A CONSTRUCTION CONTRACT
FOR CORRECTIVE WORK ON THE HIGHWAY 28
WEST SEWER TRUNK MAINS.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Silver, Fowler, LaSalle, Villard, Green, Rubin.
NAYS: None.
ABSENT: Larvadain.
The resolution was thereupon declared adopted on this the 19th day of February, 2013.
ORDINANCES FOR FINAL ADOPTION
SUBJECT TO PUBLIC HEARING
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Rubin, to wit:
ORDINANCE NO. 26-2013
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT THE QUOTE RECEIVED FROM
TEECO SAFETY FOR POLICE UNIFORM
ACCESSORIES FOR A TWELVE MONTH
PERIOD.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Villard, Green, Rubin, Silver, Fowler, LaSalle.
NAYS: None.
ABSENT: Larvadain.
The ordinance was thereupon declared adopted on this the 19th day of February, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Villard, to wit:
ORDINANCE NO. 27-2013
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT THE LOWEST QUOTE RECEIVED
FROM HEARTLAND AUTOMMOTIVE SERVICES,
INC., DBA JIFFY LUBE FOR VEHICLE OIL
CHANGES FOR PUBLIC SAFETY DIVISION AND
OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Villard, Green, Rubin, Silver, Fowler, LaSalle.
NAYS: None.
ABSENT: Larvadain.
The ordinance was thereupon declared adopted on this the 19th day of February, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Green , to wit:
ORDINANCE NO. 28-2013
AN ORDINANCE AUTHORIZING SUPPLEMENTAL
AGREEMENT NO. 8 FOR PROFESSIONAL
SERVICES SUGARHOUSE ROAD/RELOCATED
1208-1 TO HYNSON BAYOU AND OTHER
MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Villard, Green, Rubin, Silver, Fowler, LaSalle.
NAYS: None.
ABSENT: Larvadain.
The ordinance was thereupon declared adopted on this the 19th day of February, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Ms. LaSalle, to wit:
ORDINANCE NO. 29-2013
AN ORDINANCE AMENDING 2012-2013
OPERATING BUDGET RELATIVE TO
EXPENSES FOR THE CITIES PARTNERSHIP
WITH ALEXANDRIA MARDI GRAS
ASSOCIATION AND THE SHARING OF COSTS
RELATIVE TO KALB PRODUCTION CHARGES
IN THE AMOUNT OF $5,000.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Villard, Green, Rubin, Silver, Fowler, LaSalle.
NAYS: None.
ABSENT: Larvadain.
The ordinance was thereupon declared adopted on this the 19th day of February, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Villard, to wit:
ORDINANCE NO. 30-2013
AN ORDINANCE AMENDING ORDINANCE NO.
236-2012, THE “ONE-TIME SALARY SUPPLEMENT”
TO DELETE THE REQUIREMENT OF A
FAVORABLE OPINION FROM THE ATTORNEY
GENERAL PRIOR TO THE DISBURSEMENT OF THE
FUNDS TO CITY EMPLOYEES AND TO AUTHORIZE
THE CITY ATTORNEY TO SEEK A DECLARATORY
JUDGMENT AND OTHER MATTERS WITH RESPECT
THERETO.
The President called for any discussion. The Finance & Legal Affairs committee recommended approval of this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Villard, Green, Rubin, Silver, Fowler, LaSalle.
NAYS: None.
ABSENT: Larvadain.
The ordinance was thereupon declared adopted on this the 19th day of February, 2013.
RESOLUTIONS
Ms. LaSalle moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:
RESOLUTION NO. 9162-2013
A RESOLUTION CONFIRMING DAVID L.
JOHNSON AS DIRECTOR OF FINANCE, AS
RECOMMENDED BY THE MAYOR.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: LaSalle, Villard, Green, Rubin, Silver, Fowler.
NAYS: None.
ABSENT: Larvadain.
The resolution was thereupon declared adopted on this the 19th day of February, 2013.
Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Silver, to wit:
RESOLUTION NO. 9163-2013
A RESOLUTION APPOINTING HENRY WILLIAMS
TO SERVE ON THE ALEXANDRIA PORT
AUTHORITY BOARD.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Rubin, Silver, Fowler, LaSalle.
NAYS: None.
ABSENT: Larvadain.
The resolution was thereupon declared adopted on this the 19th day of February, 2013.
PERSONNEL COMMITTEE
Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Green, to wit:
RESOLUTION NO. 9164-2013
A RESOLUTION RE-APPOINTING BRYON
SALAZAR AND NORMAN WELCH, JR., TO
SERVE AS COMMISSIONERS ON THE
ALEXANDRIA PORT AUTHORITY BOARD.
The President called for any discussion. The Personnel committee recommended approval of this item. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Rubin, Silver, Fowler, LaSalle.
NAYS: None.
ABSENT: Larvadain.
The resolution was thereupon declared adopted on this the 19th day of February, 2013.
ORDINANCE FOR INTRODUCTION
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AMENDING CITY COUNCIL
ORDINANCE NO. 286-2003 TO SPECIFY THE
LEGAL STANARD UNDER WHICH A MEMBER
OF THE GAEDA BOARD CAN BE REMOVED
AFTER HAVING BEEN DULY APPOINTED AND
CONFIRMED AND MATTERS RELATED THERETO.
The above item was referred to the Finance and Legal Affairs committee.
COMMITTEES
There were no reports from the Finance and Legal Affairs, Utility, Personnel/Insurance, Public Safety, Works and Transportation, Economic, Workforce, Planning Development, Community Affairs, Services and Events, Property & Zoning committees.
Mr. Villard stated that an A/E Selection committee meeting was delayed for today and will be rescheduled in two weeks relative to selecting a design professional for McNutt Feeder main replacement project for the Water department.
There being no further business to come before the
Council, on motion properly seconded, the meeting was adjourned.
/S/ CHARLES L. “CHUCK” FOWLER
President
ATTEST:
/S/ NANCY L. THIELS,
City Clerk