Council Meeting Minutes - 2013-08-06

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD AUGUST 6, 2013.

The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, August 6, 2013 at 5:00 P.M.  There were present the Honorable Ed Larvadain, III,  Harry B. Silver, James “Jim” Villard, Chuck Fowler, Jules Green, Mitzi LaSalle and Lee Rubin.  Also present were members of the Council staff, the Legal Division, Mayor Jacques Roy, Chief Operating Officer Joe Page and other members of the Administration.

The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Chuck Fowler, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilman Harry B. Silver and the Pledge of Allegiance was led by Councilman Jules Green.

CONSENT CALENDAR                                                         

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Mr. Silver moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.

                   Mr. Silver moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.

Mr. Villard seconded the motion.  It was unanimously carried by the Council.

                   On motion of Mr. Silver, seconded by Mr. Villard, the minutes taken from a regular meeting which was held July 23, 2013 was unanimously approved by the Council.

                   The first item on the agenda was to hear from Cailey Vidrine to discuss sidewalks in Good Earth Subdivision.

                   Bids were received for the purchase of one rear loading refuse truck for the Sanitation department.

Name of Bidders                                               Amt. of Bids

Timmons #1 $132,916.93

Timmons #2 $135,685.84

                   The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Silver, seconded by Mr. Villard, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

THE PURCHASE OF ONE REAR LOADING

REFUSE TRUCK FOR THE SANITATION DEPART-

MENT, AS REFLECTED BY BIDS RECEIVED

AND TO ENTER INTO CONTRACT FOR SAID

TRUCK AND OTHER MATTERS WITH RESPECT

THERETO.

                   Bids were received for the purchase of seven (7) heavy duty dump trash trailers.

Name of Bidders                                               Amt. of Bid

Cypress Trailers                                                $18,350.00 - $128,450.00

Pac-Mac                                                          $21,995.00 - $153,965.00

                   The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Silver, seconded by Mr. Villard, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

THE PURCHASE OF SEVEN (7) HEAVY DUTY

DUMP TRASH TRAILERS, AS REFLECTED BY

BIDS RECEIVED AND TO ENTER INTO CONTRACT

FOR SAID TRAILERS AND OTHER MATTERS

WITH RESPECT THERETO.                 

                   On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZING ACQUISITION

                   OF PARCEL #808 REQUIRED FOR THE

                   GATEWAY MONUMENT PROJECT AND OTHER

                   MATTERS WITH RESPECT THERETO.

                   On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO EXECUTE AN ACT OF SALE WITH

                   ALEXANDRIA IRON & SUPPLY CORPORATION

                   TO PURCHASE TRACTS OR PARCELS OF

                   LAND FOR THE CHATLIN LAKE CANAL DRAINAGE

                   IMPROVEMENTS, WILLOW GLEN RIVER ROAD

                   TO SANDY BAYOU PUMP STATION, UNDER

                   FUNDING ASSISTANCE FROM THE STATE OF

                   LOUISIANA FUNDING ASSISTANCE PROVIDED

                   BY MUNICIPAL INFRASTRUCTURE PROGRAM

                   FOR SIMPLE ACQUISITION OF TWO PARCELS

                   AND A RELATED QUIT CLAIM OF ADJACENT

                   PROPERTY WITHIN THE CONSTRUCTION

                   LIMITS OF CHATLIN LAKE CANAL IMPROVE-

                   MENTS AND OTHER MATTERS WITH RESPECT

                   THERETO.

                   On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZING ANNEXATION

                   OF TWO PARCELS OF LAND LOCATED AT

                   3518 AND 3520 BAYOU RAPIDES ROAD AND

                   OTHER MATTERS WITH RESPECT THERETO.

                   On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:

                   AN ORIDNANCE AUTHORIZING THE CITY TO

                   PIGGYBACK OFF OF THE CITY OF MONROE’S

                   CONTRACT TO PURCHAE ONE REPLACEMENT

                   35’ LOW FLOOR BUS THAT WILL REPLACE

                   BUS #1314 AND OTHER MATTERS WITH RESPECT

                   THERETO.

                   On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZIING THE MAYOR

                   TO RENEW EXISTING CONTRACT WITH

                   TRANSFORMATION JANITORIAL SERVICES

                   FOR JANITORIAL SERVICES FOR THE WASTE-

                   WATER AND LAB TESTING DEPARTMENTS

                   AND OTHER MATTERS WITH RESPECT THERETO.

Mr. Silver moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:

                             RESOLUTION NO.   9214-2013

A RESOLUTION CONFIRMING THE CHAMBER

OF COMMERCE’S APPOINTMENT OF MICHALE

T. JOHNSON, ATTORNEY TO SERVE ON THE

ENGLAND AUTHORITY BOARD.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain, Rubin.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 6^th day of August, 2013.

Mr. Silver moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:

                             RESOLUTION NO.   9215-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR THE PURCHASE OF A MINIMUM

OF SIX POLICE MOTORCYLES WITH TRADE-INS.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain, Rubin.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 6^th day of August, 2013.

Mr. Silver moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:

                             RESOLUTION NO.   9216-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR ANNUAL WORK UNIFORMS FOR

ALL CITY DEPARTMENTS EXCEPT POLICE & FIRE.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain, Rubin.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 6^th day of August, 2013.

Mr. Silver moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:

                             RESOLUTION NO.   9217-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR STERKX ROAD SUBSTATION –

138-15KV MOTOR CONTROL CENTER REPLACE-

MENT.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain, Rubin.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 6^th day of August, 2013.

Mr. Silver moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:

                             RESOLUTION NO.   9218-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR REPLACEMENT UNDERGROUND

DISTRIBUTION CABLE FOR STERKX SUBSTATION.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain, Rubin.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 6^th day of August, 2013.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO PUBLIC HEARING

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Villard , to wit:

                                 ORDINANCE NO.    139-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO ACCEPT THE LOW BID SUBMITTED FOR

                   AUTOMATED PHOTOMETRIC ANALYZER

                   FOR ENVIRONMENTAL SERVICES DEPART-

                   MENT, AS REFLECTED BY BIDS RECEIVED

                   AND TO ENTER INTO CONTRACT FOR SAID

                   ANALYZER AND OTHER MATTERS WITH

                   RESPECT THERETO.                                                                      

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:        LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 6^th day of August, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Ms. LaSalle, to wit:

                                 ORDINANCE NO.    140-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO ACCEPT THE LOW BID SUBMITTED FOR

                   WATER, WASTEWATER AND GAS ANNUAL

                   REQUIREMENTS CONTRACT, AS REFLECTED

                   BY BIDS RECEIVED AND TO ENTER INTO

                   CONTRACT FOR SAID ANNUAL REQUIREMENTS

                   AND OTHER MATTERS WITH RESPECT THERETO.                 

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:        Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 6^th day of August, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Silver, to wit:

                                 ORDINANCE NO.    141-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO ENTER INTO A COOPERATIVE ENDEAVOR

                   AGREEMENT WITH ALEXANDRIA DIXIE GIRLS

                   SOFTBALL TO HOST AND CO-SPONSOR THE

                   DIXIE GIRLS WORLD SERIES TOURNAMENT

                   AND OTHER MATTERS WITH RESPECT THERETO.                

                   The President called for any discussion.  Mr. Larvadain asked for an explanation on how the money was spent.  The Mayor was present and answered.  There being no other discussion, a vote was called and the following recorded:

YEAS:        Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 6^th day of August, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Silver and seconded by Mr. Villard, to wit:

                                 ORDINANCE NO.    142-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO APPROVE THE CITY OF ALEXANDRIA’S

                   MEMBERSHIP IN THE MIDCONTINENT

                   INDEPENDENT SYSTEM OPERATOR, INC.

                   (“MISO”); CREATING THE MISO COLLATERAL

                   ACCOUNT; AUTHORIZING A LETTER OF

                   CREDIT OR OTHER SECURITY ON BEHALF OF

                   THE CITY; AUTHORIZING SUCH ACTIONS AND

                   CONTRACTS AS THE MAYOR DEEMS REASONABLE

                   AND NECESSARY AND OTHERWISE PROVIDING

                   WITH RESPECT THERETO.                                                                     

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Rubin.

NAYS:        Larvadain.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 6^th day of August, 2013.

FINANCE & LEGAL AFFAIRS COMMITTEE

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Silver and seconded by Mr. Villard, to wit:

                                 ORDINANCE NO.    143-2013

                   AN ORDINANCE AMENDING THE 2013-2014

                   OPERATING BUDGET TO FUND A ONE-TIME

                   PAY SUPPLEMENT AVAILABLE TO ALL FULL

                   TIME EMPLOYEES OF THE CITY WITH MORE

                   THAN ONE YEAR OF ACTIVE SERVICE; TO

                   PROVIDE WITH RESEPCT TO A NECESSARY

                   BUDGET AMENDMENT RELATING TO

                   REVENUES AND EXPENSES AND OTHERWISE

                   TO PROVIDE WITH RESPECT THERETO.                                                                     

                   The President called for any discussion.   Mr. Larvadain had several questions concerning the above item.  Mr. Trey Gist was present to read the amendment to the Council.  After more discussion, a motion was made by Mr. Rubin and seconded by Mr. Villard on the amendment.  There being no further discussion, a vote was called on the original motion, as amended and the following recorded:

YEAS:        Silver, Fowler, LaSalle, Villard, Rubin.

NAYS:        Green and Larvadain.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 6^th day of August, 2013.

                   The next item on the agenda that being to consider final adoption of an ordinance authorizing  issuance of (i) up to Eleven Million Two Hundred Fifty Thousand Dollars ($11,250,000.00) of Utilities Revenue Refunding Bonds, Series 2013A and (ii) up to Fourteen Million Seven Hundred Fifty Thousand Dollars ($14,750,000) of Taxable Utilities Revenue Refunding Bonds, Series 2013B, prescribing the form, terms and conditions of said Bonds, designating the date, denomination and place of payment of said Bonds; providing for the payment thereof in principal and interest; confirming the sale and delivery of the Bonds to the Underwriter; and providing for other matters in connection therewith was delayed for two weeks according to the bond attorneys.

ORDINANCE FOR INTRODUCTION

                   On motion of Mr. Villard and seconded by Mr. Rubin, the following ordinance was introduced:

                   AN ORDINANCE TO AMEND ORDINANCE NO. 9-2013

                   RELATIVE TO THE “ALEXANDRIA UTILITIES

                   SUSTAINABILITY PROJECT” (“AUSP”) TO AMEND,

                   IN PART, SECTION VI.C. PROVIDING FOR WINNING

                   PROPOSER SCENARIO CONSTITUTING THE AUSP

                   AND OTHERWISE TO PROVIDE WITH RESPECT THERETO.

COMMITTEES

                   There were no reports from the Finance and Legal Affairs, Utility, Personnel/Insurance, Public Safety, Works and Transportation, Economic, Workforce, Planning Development, Community Affairs, Services and Events, Property & Zoning committee and A & E Selection committees.

                  Mr. President recognized Ms. LaSalle who read a resolution offering sympathy to the family of Ernest Sasser.  This item was added on the agenda by unanimous consent with the following vote taken:

YEAS:         LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

Mr. LaSalle moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:

                             RESOLUTION NO.   9219-2013

A RESOLUTION OFFERING SYMPATHY TO

THE FAMILY OF MR. ERNEST E. SASSER AND

RECOGNIZING HIM FOR HIS LEADERSHIP

AND DEDICATED SERVICE TO THE CENTRAL

LOUISIANA AREA.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 6^th day of August, 2013.

                   There being no further business to come before the

Council, on motion properly seconded, the meeting was adjourned.

/S/  CHARLES L. “CHUCK” FOWLER
President    

ATTEST:

­­­­­­­­­­

/S/  NANCY L. THIELS,
City Clerk