Council Meeting Minutes - 2013-09-03

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD SEPTEMBER 3, 2013.

The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, September 3, 2013 at 5:00 P.M.  There were present the Honorable Charles “Chuck” Fowler, Ed Larvadain, III,  Jules Green, Harry B. Silver, James “Jim” Villard, Lee Rubin and Mitzi LaSalle.   Also present were members of the Council staff, the Legal Division, Mayor Jacques Roy, Chief Operating Officer Joe Page, Mayoral Assistant Alban Provosty and other members of the Administration.

The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Charles “Chuck” Fowler, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilman Jules Green and the Pledge of Allegiance was led by Councilman Lee Rubin.

CONSENT CALENDAR                                                         

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Mr. Villard moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.

                   Mr. Villard moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.

Ms. LaSalle seconded the motion.  It was unanimously carried by the Council.

                   On motion of Mr. Villard, seconded by Ms. LaSalle, the minutes taken from a regular meeting which was held August 20, 2013 was unanimously approved by the Council.

                   Bids were received for brass fittings & miscellaneous items for a twelve month period.

Name of Bidders

HD Supply

Coburn’s

Southern Pipe

                   The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Villard, seconded by Ms. LaSalle, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

BRASS FITTINGS & MISCELLANEOUS ITEMS

FOR A TWELVE MONTH PERIOD, AS REFLECTED BY

BIDS RECEIVED AND TO ENTER INTO CONTRACT

FOR SAID ITEMS AND OTHER MATTERS WITH

RESPECT THERETO.

                   Bids were received for the purchase of one three wheel broom street sweeper for the Street department.

Name of Bidders                                               Amt. of Bid

Scott Equipment                                                $186,900.00

                   The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Villard, seconded by Ms. LaSalle, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR THE

PURCHASE OF ONE THREE WHEEL STREET

BROOM STREET SWEEPER FOR THE STREET

DEPARTMENT, AS REFLECTED BY BIDS

RECEIVED AND TO ENTER INTO CONTRACT

FOR SAID STREET SWEEPER AND OTHER MATTERS

WITH RESPECT THERETO.

                   Bids were received for plastic refuse bags for a twelve month period.

Name of Bidders                                               Amt. of Bid

Envision                                                            $6.05/roll

Jadcore                                                                      $4.70.roll

Interboro                                                          $6.34/roll

All American Poly                                                      $8.04/roll

Economical Janitorial & Paper                           $5.99/roll

Dyna Pak Corporation                                       $4.64/roll

Calico                                                               $5.80/roll

Amerisource                                                     $7.95/roll

Central Poly Corporation                                   $5.25/roll

                   The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Villard, seconded by Ms. LaSalle, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

PLASTIC REFUSE BAGS FOR A TWELVE MONTH

PERIOD, AS REFLECTED BY BIDS RECEIVED

AND TO ENTER INTO CONTRACT FOR SAID

BAGS AND OTHER MATTERS WITH RESPECT

THERETO.

                   On motion of Mr. Villard and seconded by Ms. LaSalle, the following ordinance was introduced:

AN ORDINANCE TO AUTHORIZE BOTH A PROFESSIONAL SERVICES AGREEMENT AND A COOPERATIVE ENDEAVOR AND DEVELOPMENT AGREEMENT BETWEEN THE CITY OF ALEXANDRIA (“CITY”) AND A THIRD PARTY OR THIRD PARTY RELATED TO THE HOTEL AND CONVENTION CENTER (THE ALEXANDER FULTON HOTEL AND CONVENTION CENTER) LOCATED AT MUNICIPAL ADDRESS 701 FULTON STREET AND RELATED MATTERS; TO AUTHORIZE THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT FOR INTERIM MANAGEMENT OF THE HOTEL AND CONVENTION CENTER WITH A PARTY AND TO PROVIDE FOR OTHER CONDITIONS RELATIVE TO INTERIM MANAGEMENT;  TO PROVIDE RELATIVE TO THE PROFESSIONAL SERVICE AGREEMENT’S TERMS, DEFINITIONS, GENERAL CONDITIONS, OBLIGATIONS AND RESPONSIBILITIES AND RELATED MATTERS; TO ALSO PROVIDE FOR AND TO AUTHORIZE A LEASE AND A SALE OF THE HOTEL AND CONVENTION CENTER TRACT WHICH IS NOT NEEDED FOR A PUBLIC PURPOSE IN ACCORDANCE WITH LA R.S. 33:4712; TO PROVIDE SUCH CONDITIONS AND DECLARATIONS FOR A DEVELOPMENT AGREEMENT UNDER THE REQUIREMENTS OF LA R.S. 33:4780.21 ET SEQ. RELATED THERETO INCLUDING CONSIDERATION; TO DECLARE PROVISIONS NECESSARY AND PROPER TO ESTABLISH REQUIREMENTS THERE UNDER; TO PROVIDE A DECLARATION OF REASONABLE EXPECTATION OF VALUE, A DECLARATION OF PUBLIC PURPOSE, DELIVERABLES AND PROPORTIONALITY RELATED TO THE AGREEMENT AND OTHERWISE TO PROVIDE WITH RESPECT TO THE AGREEMENT AND MATTERS RELATED THERETO. 

The President announced that this item will be held over for four (4) weeks after introduction.

                   On motion of Mr. Villard and seconded by Ms. LaSalle, the following ordinance was introduced:

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A COOPERATIVE ENDEAVOR AGREEMENT WITH VOLUNTEERS OF AMERICA, NORTH LOUISIANA, (“VOA”) TO PROVIDE FOR AN AGREEMENT BETWEEN THE CITY AND VOA RELATED TO THE VOA’S TEEN OUTREACH PROGRAM; TO PROVIDE CERTAIN FACILITIES AT THE BOLTON AVENUE COMMUNITY CENTER BY THE CITY TO VOA; TO PROVIDE TERMS AND CONDITIONS AND OTHERWISE PROVIDE FOR A RELATED COMMUNITY PARTNERSHIP REQUEST AND ASSISTANCE AND TO AUTHORIZE THE MAYOR TO ENTER INTO THE AGREEMENT AND OTHERWISE TO PROVIDE WITH RESPECT THERETO.

                   On motion of Mr. Villard and seconded by Ms. LaSalle, the following ordinance was introduced:

AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE COOPERATIVE ENDEAVOR AGREEMENT WITH THE ALEXANDRIA MARDI GRAS ASSOCIATION.

AND OTHER MATTERS WITH RESPECT THERETO.

         The above item was referred to the Community Affairs, Services & Events committee.

                   On motion of Mr. Villard and seconded by Ms. LaSalle, the following ordinance was introduced:

AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER

INTO A CONTRACT WITH EVERETT HOBBS FOR CONSTRUCTION

MANAGEMENT SERVICES AND OTHER MATTERS WITH

RESPECT THERETO.

         The above item was referred to the Public Works committee.

                   On motion of Mr. Villard and seconded by Ms. LaSalle, the following ordinance was introduced:

         AN ORDINANCE AMENDING THE 2013-2014 BUDGET TO PLACE PRESENTLY HELD FUNDING IN THE PRE-TRIAL INTERVENTION (PTI) ACCOUNT INTO THE PTI FUND; TO DESIGNATE SAME AS A REVENUE FUND OF THE CITY; AND MATTERS RELATED THERETO.

         The above item was referred to the Finance & Legal Affairs committee.

                   On motion of Mr. Villard and seconded by Ms. LaSalle, the following ordinance was introduced:

         AN ORDINANCE ACCEPTING THE MASTER STREET PLAN AS MODIFIED TO UPDATE THE MAP DUE TO RECENT STREET CONSTRUCTION AND TECHNICAL CHANGES AND OTHER MATTERS WITH RESPECT THERETO.

         The above item was referred to the Public Works committee.

                   On motion of Mr. Villard and seconded by Ms. LaSalle, the following ordinance was introduced:

AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH CAPLAN’S INC., FOR THE ANNUAL UNIFORM BID FOR THE PUBLIC SAFETY DIVISION FOR A TWELVE MONTH PERIOD.

Mr. Villard moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:

                             RESOLUTION NO.   9224-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR ANIMAL SHELTER KENNELS AND

INFILL FOR FELINE ISOLATION AREA PROJECT.

BIDS TO BE OPENED OCTOBER 15, 2013.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 3^rd day of September, 2013.

Mr. Villard moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:

                             RESOLUTION NO.   9225-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR FIBER TERMINATION AND

SPLICING FOR MULTIPLE CITY BUILDINGS.

BIDS TO BE OPENED OCTOBER 15, 2013.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 3^rd day of September, 2013.

Mr. Villard moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:

                             RESOLUTION NO.   9226-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR TURN-OUT GEAR FOR THE

ALEXANDRIA FIRE DEPARTMENT.

BIDS TO BE OPENED OCTOBER 15, 2013.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 3^rd day of September, 2013.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO PUBLIC HEARING

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Green, to wit:

                                 ORDINANCE NO.    154-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   ACCEPT THE LOW BID SUBMITTED FOR ONE

                   55’ ARTICULATING BUCKET TRUCK FOR THE

                   ELECTRIC DISTRIBUTION DEPARTMENT, AS

                   REFLECTED BY BIDS RECEIVED AND TO

                   ENTER INTO CONTRACT FOR SAID TRUCK

                   AND OTHER MATTERS WITH RESPECT THERETO.               

                   The President called for any discussion, there being none, a vote was called for and the following recorded:

YEAS:        LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 3^rd day of September, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Villard , to wit:

                                 ORDINANCE NO.    155-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   ACCEPT THE LOW BID SUBMITTED FOR

                   TREATED WOOD POLES FOR THE ELECTRIC

                   DISTRIBUTION DEPARTMENT, AS REFLECTED

                   BY BIDS RECEIVED AND TO ENTER INTO

                   CONTRACT FOR SAID WOOD POLES AND

                   OTHER MATTERS WITH RESPECT THERETO.               

                   The President called for any discussion, there being none, a vote was called for and the following recorded:

YEAS:        LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 3^rd day of September, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Ms. LaSalle, to wit:

                                 ORDINANCE NO.    156-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   ACCEPT THE LOW BID SUBMITTED FOR WIRE

                   AND CABLE FOR THE ELECTRIC DISTRIBUTION

                   DEPARTMENT, AS REFLECTED BY BIDS

                   RECEIVED AND TO ENTER INTO CONTRACT FOR

                   SAID WIRE AND CABLE AND OTHER MATTERS

                   WITH RESPECT THERETO.               

                   The President called for any discussion, there being none, a vote was called for and the following recorded:

YEAS:        Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 3^rd day of September, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Green, to wit:

                                 ORDINANCE NO.    157-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   RENEW EXISTING CONTRACTS WITH OMNI

                   PINNACLE AND PHILIPS & JORDAN FOR

                   EMERGENCY DEBRIS REMOVAL, REDUCTION

                   AND DISPOSAL SERVICES AND OTHER

                   MATTERS WITH RESPECT THERETO.                 

                   The President called for any discussion, there being none, a vote was called for and the following recorded:

YEAS:        LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 3^rd day of September, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Villard, to wit:

                                 ORDINANCE NO.    158-2013

                   AN ORDINANCE DECLARING ONE 138-12.47

                   KV STEP-DOWN SUBSTATION TRANSFORMER

                   AS SURPLUF PROPERTY AND NO LONGER

                   NEEDED AND OTHER MATTERS WITH RESPECT

                   THERETO.                 

                   The President called for any discussion, there being none, a vote was called for and the following recorded:

YEAS:        LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 3^rd day of September, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Villard, to wit:

                                 ORDINANCE NO.    159-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   SIGN “ENTITY/STATE” AGREEMENT FOR THE

                   CITY OF ALEXANDRIA SIDEWALK IMPROVEMENTS

                   PROJECT AND OTHER MATTERS WITH

                   RESPECT THERETO.               

                   The President called for any discussion, there being none, a vote was called for and the following recorded:

YEAS:        LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 3^rd day of September, 2013.

FINANCE AND LEGAL AFFAIRS COMMITTEE

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Silver, to wit:

                                 ORDINANCE NO.    160-2013

                   AN ORDINANCE AUTHORIZING ISSUANCE OF

                   (i) NINE MILLION FOUR HUNDRED TWENTY

                   THOUSAND DOLLARS (9,420,000) OF UTILITIES

                   REVENUE REFUNDING BONDS, SERIES 2013A

                   AND (ii) THIRTEEN MILLION SEVEN HUNDRED

                   TWENTY THOUSAND DOLLARS ($13,720,000)

                   OF TAXABLE UTILITIES REVENUE REFUNDING

                   BONDS, SERIES 2013B, PRESCRIBING THE

                   FORM, TERMS AND CONDITIONS OF SAID BONDS;

                   DESIGNATING THE DATE, DENOMINATION AND

                   PLACE OF PAYMENT OF SAID BONDS; PROVIDING

                   FOR THE PAYMENT THEREOF IN PRINCIPAL AND

                   INTEREST; CONFIRMING THE SALE AND DELIVERY

                   OF THE BONDS TO THE UNDERWRITER; AND

                   PROVIDING FOR OTHER MATTERS IN CONNECTION

                   THEREWITH.

                   The President called for any discussion.  Mr. Trey Gist, Assistant City Attorney explained that a technical amendment will need to be made to the above ordinance, as recommended by the Bond Attorneys.  It was moved by Ms. LaSalle and seconded by Mr. Villard to approve the amendment.  All were in favor of the amendment.  There being no further discussion, a vote was called for on the original motion, as amended and the following recorded:

YEAS:        LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 3^rd day of September, 2013.

PUBLIC HEARING

                   The next item on the agenda that being to hold a public hearing on the structure located at 406 Leland Street, Margaret Jones, owner was delayed for two weeks with a motion made by Ms. LaSalle and seconded by Mr. Larvadain.  Councilman Green reported that Ms. Jones had applied for a demolition permit.  Mr. David Gray with Community Development department was present to answer any questions. 

COMMITTEES

                   There were no reports from the Finance and Legal Affairs, Utility, Personnel, Public Safety, Works & Transportation, Economic, workforce & Planning, Community Affairs, Services & Events, and A & E Selection committees.

                   There being no further business to come before the

Council, on motion properly seconded, the meeting was adjourned.

/S/  CHARLES “CHUCK” FOWLER, JR.
President    

ATTEST:

­­­­­­­/S/  NANCY L. THIELS
City Clerk