Council Meeting Minutes - 2013-09-17
Document Date:
Tuesday, September 17, 2013
Regular Session
PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD SEPTEMBER 17, 2013.
The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, September 17, 2013 at 5:00 P.M. There were present the Honorable Charles “Chuck” Fowler, Ed Larvadain, III, Jules Green, Harry B. Silver, James “Jim” Villard, Lee Rubin and Mitzi LaSalle. Also present were members of the Council staff, the Legal Division, Mayor Jacques Roy, Chief Operating Officer Joe Page, Mayoral Assistant Alban Provosty and other members of the Administration.
The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Charles “Chuck” Fowler, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilman Harry B. Silver and the Pledge of Allegiance was led by members of the Teen Outreach Program with Volunteers of America.
APPROVAL OF MINUTES
On motion of Mr. Rubin, seconded by Mr. Villard, the minutes taken from a regular meeting which was held September 3, 2013 and a special meeting held August 29, 2013 were unanimously approved by the Council.
CONSENT CALENDAR
The Council next read all items found under the heading Consent Calendar and assigned them to committees.
Mr. Villard moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.
Mr. Villard moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.
Ms. LaSalle seconded the motion. It was unanimously carried by the Council.
Bids were received for replacement underground distribution cable for Sterkx Substation.
Name of Bidders Amt. of bid Total bid
Techline $23.82/ft. $171,504.00
Irby $16.20/ft. $116,640.00
Mid-State $17.22/ft. $123,984.00
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Villard, seconded by Ms. LaSalle, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
REPLACEMENT UNDERGROUND DISTRIBUTION
CABLE FOR STERKX SUBSTATION, AS
REFLECTED BY BIDS RECEIVED AND TO
ENTER INTO CONTRACT FOR SAID UNDERGROUND
CABLE AND OTHER MATTERS WITH RESPECT THERETO.
Bids were received for Sterkx Road Substation – 138 15 kv motor control center replacement.
Name of Bidders Amount of Bid
Chain Electric $454,724.00
Ernest P. Breaux $257,000.00
T & D Solutions $156,820.00
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Villard, seconded by Ms. LaSalle, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
STERKX ROAD SUBSTATION – 138 – 15 KV MOTOR
CONTROL CENTER REPLACEMENT, AS
REFLECTED BY BIDS RECEIVED AND TO
ENTER INTO CONTRACT FOR SAID STERKX ROAD
AND OTHER MATTERS WITH RESPECT THERETO.
Bids were received for annual work uniforms for all city departments except Police and Fire.
Name of Bidders Amount of Bid
Bound Tree Medical Cat. I No bid
Cat.II No bid
Cat. III No bid
Southern Emblem Cat. I No bid
Cat. II $1,042.10
Cat.III $ 225.50
Caplan’s Cat. I $312.10
Cat. II $850.50
Cat. III $176.60
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Villard, seconded by Ms. LaSalle, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
ANNUAL WORK UNIFORMS FOR ALL CITY
DEPARTMENTS EXCEPT POLICE AND FIRE, AS
REFLECTED BY BIDS RECEIVED AND TO ENTER
INTO CONTRACT FOR SAID UNIFORMS AND
OTHER MATTERS WITH RESPECT THERETO.
Bids were received for the purchase of a minimum of six police motorcycles with trade-ins.
Name of Bidders Amount of Bid
Renegade Harley-Davidson $17,861.85/each
$10,700 each with trade-in
$42,971.10 total
The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Villard, seconded by Ms. LaSalle, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
THE PURCHASE OF A MINIMUM OF SIX POLICE
MOTORCYCLES WITH TRADE-INS, AS REFLECTED
BY BIDS RECEIVED AND TO ENTER INTO
CONTRACT FOR SAID MOTORCYCLES AND
OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Ms. LaSalle, the following ordinance was introduced:
AN ORDINANCE REGARDING THE CITY OF ALEXANDRIA COMMUNITY COLLEGE INITIATIVE (THE "INITIATIVE"); TO IMPLEMENT THE PLAN AND TO AUTHORIZE, EMPOWER AND PROVIDE AUTHORITY FOR THE MAYOR ON BEHALF OF THE CITY TO EXECUTE ALL NECESSARY DOCUMENTS, AGREEMENTS, CONTRACTS, AND ENDEAVORS RELATED TO THE INITIATIVE; TO COOPERATE BY INTERGOVERNMENTAL AGREEMENT OR OTHERWISE WITH THE LOUISIANA COMMUNITY AND TECHNICAL COLLEGE SYSTEM'S CAPITAL CAMPAIGN FOR LOUISIANA'S COMMUNITY AND TECHNICAL COLLEGES, "ADVANCING CENTERS OF TECHNOLOGY" AND, SPECIFICALLY, FOR THE WORKFORCE AND TECHNICAL EDUCATION PROJECT-- CENTRAL LOUISIANA TECHNICAL COMMUNITY COLLEGE, ALEXANDRIA CAMPUS, RAPIDES PARISH WORKFORCE INDUSTRIAL TRAINING CAMPUS; AND PROVIDING FOR ALL MATTERS RELATED TO THE "INITIATIVE"; TO DECLARE A PUBLIC PURPOSE FOR CITY FUNDING FOR THE INITIATIVE AND TO AUTHORIZE ALL SERVICES AND SUPPORT NECESSARY FOR PARTICIPATION AS REQUIRED BY ACT 360 OF THE REGULAR SESSION OF THE LOUISIANA LEGISLATURE INCLUDING THE REQUIRED MATCHING FUNDS; TO AUTHORIZE THE MAYOR ON BEHALF OF THE CITY TO FORMALLY ENGAGE AND EXECUTE A CONTRACT FOR PROFESSIONAL SERVICES WITH AN INDEPENDENT SITE SELECTION SPECIALIST TASKED WITH OBJECTIVE VETTING OF THE LOCATION(S) IN THE CITY OF ALEXANDRIA SUITABLE AS POTENTIAL SITES FOR THE COMMUNITY COLLEGE INITIATIVE AND FOR OTHER SERVICES THAT MAY BE REQUIRED FOR THE CITY TO COOPERATE WITH THE REQUIREMENTS OF ACT NO. 360 OF THE REGULAR SESSION OF THE LOUISIANA LEGISLATURE; TO PROVIDE FUNDING FOR THE INITIATIVE, THE CITY'S PARTICIPATION WITH THE REQUIRED MATCH AND FOR ALL RELATED CONTRACTS AND SERVICES FOLLOWING THE CERTIFICATION AND OTHER PROCESSES SET FORTH HEREIN AND AS PROVIDED BY THE COMPANION RESOLUTION OF SIMILAR SUBJECT, OBJECT AND TITLE; AND OTHERWISE TO PROVIDE WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Ms. LaSalle, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICE AGREEMENT FOR DESIGN AND CONSTRUCTION OBSERVATION OF THE GIS SUPPORT BUILDING
On motion of Mr. Villard and seconded by Ms. LaSalle, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH TCI OF ALABAMA, LLC FOR PCB (POLYCHLORINATED BYPHENIS) AND PCB CONTAMINATED EQUIPMENT REMOVAL AND DISPOSAL FOR THE THIRD AND FINAL YEAR.
On motion of Mr. Villard and seconded by Ms. LaSalle, the following ordinance was introduced:
AN ORDINANCE AMENDING THE 2013-2014 OPERATING BUDGET DELETING A RECORD CLERK POSITION AND ADDING A COMMUNICATIONS OFFICER POSITION IN THE POLICE DEPARTMENT.
Mr. Villard moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to with
RESOLUTION NO. 9227-2013
A RESOLUTION TO DECLARE THE CITY’S INTENTION TO PARTICIPATE IN A COMMUNITY COLLEGE INITIATIVE; TO COOPERATE WITH THE LOUISIANA COMMUNITY AND TECHNICAL COLLEGE SYSTEMS CAPITAL CAMPAIGN FOR LOUISIANA’S COMMUNITY AND TECHNICAL COLLEGES, “ADVANCING CENTERS OF TECHNOLOGY” AND SPECIFICALLY FOR THE WORKFORCE AND TECHNICAL EDUCATION PROJECT- CENTRAL LOUISIANA TECHNICAL COMMUNITY COLLEGE ALEXANDRIA CAMPUS, RAPIDES PARISH WORKFORCE INDUSTRIAL TRAINING, CAMPUS TO DECLARE A PUBLIC PURPOSE FOR CITY FUNDING AND SERVICES NECESSARY FOR PARTICIPATION AS REQUIRED BY ACT 360 OF THE REGULAR SESSION OF THE LOUISIANA LEGISLATURE CAMPUS, AUTHORIZING CITY PARTICIPATION, CONDUCT AND DUE DILIGENCE THROUGH CITY DEPARTMENTS, OFFICE AND OFFICERS FOR PROJECT FACILITATION, ACCESS TO AND RESOURCES REGARDING MULTIPLE SITES WITHIN THE CITY SUITABLE FOR INCORPORATION WITH THE PROJECT; RECOGNIZING THE NEED FOR ADDITIONAL PLANNING PROFESSIONAL (INCLUDING FORMAL ENGAGEMENT OF AN INDEPENDENT SITE SPECIALIST TASKED WITH OBJECTIVE VETTING OF THE LOCATIONS(S) OF THE COMMUNITY COLLEGE INITIATIVE); OFFERING TRANSPORTATION ASSISTANCE AND OTHER CITY CONTRIBUTIONS AND ASSETS; AND UPON SELECTION OF A CAMPUS SITE FOR THE PROJECT DECLARING THE INTENTION OF PROVIDING CITY ASSISTANCE AND FUNDING FOR THE NECESSARY REQUIRED PRIVATE MATCH OF FUNDS TO BE AVAILABLE FOR PURPOSE UNDER ACT 360.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 17th day of September, 2013.
Mr. Villard moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:
RESOLUTION NO. 9228-2013
A RESOLUTION REAPPOINTING EDWARD T.
ROBERTS AND C. MICHAEL DAY TO THE
ALEXANDRIA MUNICIPAL FIRE AND POLICE
CIVIL SERVICE BOARD.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 17th day of September, 2013.
ORDINANCES FOR FINAL ADOPTION
SUBJECT TO PUBLIC HEARING
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Villard, to wit:
ORDINANCE NO. 161-2013
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR BRASS
FITTINGS & MISCELLANEOUS ITEMS FOR A
TWELVE MONTH PERIOD, AS REFLECTED BY
BIDS RECEIVED AND TO ENTER INTO CONTRACT
FOR SAID ITEMS AND OTHER MATTERS WITH
RESPECT THERETO.
The President called for any discussion, a vote was called for and the following recorded:
YEAS: LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 17th day of September, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Green, to wit:
ORDINANCE NO. 162-2013
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR THE
PURCHASE OF ONE THREE WHEEL BROOM
STREET SWEEPER FOR THE STREET
DEPARTMENT, AS REFLECTED BY BIDS
RECEIVED AND TO ENTER INTO CONTRACT
FOR SAID SWEEPER AND OTHER MATTERS WITH
RESPECT THERETO.
The President called for any discussion, a vote was called for and the following recorded:
YEAS: LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 17th day of September, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Green, to wit:
ORDINANCE NO. 163-2013
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
PLASTIC REFUSE BAGS FOR A TWELVE MONTH
PERIOD, AS REFLECTED BY BIDS RECEIVED
AND TO ENTER INTO CONTRACT FOR SAID BAGS
AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion, a vote was called for and the following recorded:
YEAS: LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 17th day of September, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Larvadain, to wit:
ORDINANCE NO. 164-2013
AN ORDINANCE AUTHORIZING THE MAYOR TO
ENTER INTO A COOPERATIVE ENDEAVOR AGREE-
MENT WITH VOLUNTEERS OF AMERICA, NORTH
LOUISIANA, (“VOA”) TO PROVIDE FOR AN AGREE-
MENT BETWEEN THE CITY AND VOA RELATED TO
THE VOA’S TEEN OUTREACH PROGRAM; TO
PROVIDE CERTAIN FACILITIES AT THE BOLTON
AVENUE COMMUNITY CENTER BY THE CITY TO
VOA; TO PROVIDE TERMS AND CONDITIONS AND
OTHERWISE PROVIDE FOR A RELATED COMMUNITY
PARTNERSHIP REQUEST AND ASSISTANCE AND
TO AUTHORIZE THE MAYOR TO ENTER INTO THE
AGREEMENT AND OTHERWISE TO PROVIDE WITH
RESPECT THERETO.
The President called for any discussion. Ms. Tracy Colson with Volunteers of America was present to speak to the Council about the Teen Outreach Program. The Council complimented her on what a good program she is promoting and wished her the best of luck. A roll vote was called for and the following recorded:
YEAS: LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 17th day of September, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Villard, to wit:
ORDINANCE NO. 165-2013
AN ORDINANCE AUTHORIZING THE MAYOR TO
RENEW THE EXISTING CONTRACT WITH CAPLAN’S
INC., FOR THE ANNUAL UNIFORM BID FOR THE
PUBLIC SAFETY DIVISION FOR A TWELVE MONTH
PERIOD.
The President called for any discussion, a vote was called for and the following recorded:
YEAS: LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 17th day of September, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Silver, to wit:
ORDINANCE NO. 166-2013
AN ORDINANCE REZONING 16.30 ACRES
LOCATED ON VERSAILLES BOULEVARD IN
PHASE III OF THE LAKE DISTRICT SUBDIVISION
AS REQUIRED BY THE LAKE DISTRICT, LLC
REPRESENTED BY ROD NOLES FROM “SF-3”
SINGLE FAMILY HIGH DENSITY DISTRICT TO
“C-2” GENERAL COMMERCIAL DISTRICT AND
OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion, a vote was called for and the following recorded:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 17th day of September, 2013.
COMMUNITY AFFAIRS, SERVICES & EVENTS COMMITTEE
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Ms. LaSalle, to wit:
ORDINANCE NO. 167-2013
AN ORDINANCE AUTHORIZING THE MAYOR TO
RENEW THE COOPERATIVE ENDEAVOR AGREE-
MENT WITH THE ALEXANDRIA MARDI GRAS
ASSOCIATION AND OTHER MATTERS WITH
RESPECT THERETO.
The President called for any discussion. The Community Affairs, Services & Events committee recommended approval of this item. A vote was called for and the following recorded:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 17th day of September, 2013.
PUBLIC SAFETY, WORKS AND TRANSPORTATION COMMITTEE
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Silver, to wit:
ORDINANCE NO. 168-2013
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A CONTRACT WITH EVERETT
HOBBS FOR CONSTRUCTION MANAGEMENT
SERVICES AND OTHER MATTERS WITH
RESPECT THERETO.
The President called for any discussion. The Public Safety, works and Transportation committee recommended approval of this item. A vote was called for and the following recorded:
YEAS: LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 17th day of September, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Villard, to wit:
ORDINANCE NO. 169-2013
AN ORDINANCE ACCEPTING THE MASTER
STREET PLAN AS MODIFIED TO UPDATE THE
MAP DUE TO RECENT STREET CONSTRUCTION
AND TECHNICAL CHANGES AND OTHER
MATTERS WITH RESPECT THERETO.
The President called for any discussion. The Public Safety, Works & Transportation committee recommended approval of this item. A vote was called for and the following recorded:
YEAS: LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 17th day of September, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Silver and seconded by Mr. Villard, to wit:
ORDINANCE NO. 170-2013
AN ORDINANCE AMENDING THE 2013-2014
BUDGET TO PLACE PRESENTLY HELD FUNDING
IN THE PRE-TRIAL INTERVENTION (PTI) ACCOUNT
INTO THE PTI FUND; TO DESIGNATE SAME AS A
REVENUE FUND OF THE CITY; AND MATTERS
RELATED THERETO.
The President called for any discussion. The Finance & Legal Affairs committee recommended approval of this item. A vote was called for and the following recorded:
YEAS: Silver, Fowler, LaSalle, Villard, Green, Larvadain, Rubin.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 17th day of September, 2013.
PUBLIC HEARING
The next item on the agenda that being to hold a public hearing on structure located at 406 Leland Street, Margaret Jones, owner. It was reported that Ms. Jones had obtained a demolition permit. Therefore, no action was taken on this item.
COMMITTEES
There were no reports from the Finance and Legal Affairs, Utility, Personnel, Public Safety, Works & Transportation, Community Affairs, Services & Events, and A & E Selection committees.
Mr. Rubin, Chairman of the Economic, Workforce and Planning Development committee asked the Administration 1) to give him an update monthly sales tax report. He also asked for 2) an update on the major capital projects – the ones that are about to begin or getting ready to begin and 3) a quarterly financial report.
There being no further business to come before the
Council, on motion properly seconded, the meeting was adjourned.
/S/ CHARLES “CHUCK” FOWLER, JR.
President
ATTEST:
/S/ NANCY L. THIELS
City Clerk