Council Meeting Minutes - 2013-11-26

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD NOVEMBER 26, 2013.

The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, November 26, 2013 at 5:00 P.M.  There were present the Honorable Harry B. Silver, James “Jim” Villard, Chuck Fowler, Jules Green, Mitzi LaSalle and Lee Rubin.  Absent was Ed Larvadain, III.  Also present were Trey Gist, Assistant City Attorney, City Clerk Nancy L. Thiels and Mayor Jacques Roy and other members of the Administration.   (Please note for the record that Councilwoman LaSalle was not present for the roll call, but walked into the meeting during the Consent Calendar)

The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Chuck Fowler, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilman Jim Villard and the Pledge of Allegiance was led by Councilman Jules Green.

                   On motion of Mr. Silver, seconded by Mr. Villard, the minutes taken from a regular meeting which was held November 12, 2013 was unanimously approved by the Council.

CONSENT CALENDAR                                                              

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Mr. Villard moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.

                   Mr. Villard moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.

Mr. Green seconded the motion.  It was unanimously carried by the Council. 

                   Bids were received for Bolton House columns, pilasters and balustrade system replacement and building painting.

Option A

Name of Bidders            Amt. of Bids                                    Add. Alternate No. 1

Petron                              $178,332.50                                      $14,000

James Decker               $176,900.00                                         $14,000

Option B

Name of Bidders            Amt. of Bids                                    Add. Alternate No. 1

Petron                              $120,457.50                     $14,000

James Decker               $121,900.00                     $14,000

                   The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Villard, seconded by Mr. Green, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

BOLTON HOUSE COLUMNS, PILASTERS AND

BALUSTRADE SYSTEM REPLACEMENT AND

BUILDING PAINTING, AS REFLECTED BY BIDS

RECEIVED AND TO ENTER INTO CONTRACT

FOR SAID PAINTING AND OTHER MATTERS

WITH RESPECT THERETO.

                    Bids were received for fiber termination and splicing for multiple City buildings.

Name of Bidders                                                Amt. of Bid

MP Nexlevel $91,434.43

Southern Splicing                                               $60,005.00

System Services                                                $79,265.00

                   The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Villard, seconded by Mr. Green, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

FIBER TERMINATION AND SPLICING FOR

MULTIPLE CITY BUILDINGS, AS REFLECTED BY

BIDS RECEIVED AND TO ENTER INTO CONTRACT

FOR SAID FIBER TERMINATION AND OTHER

MATTERS WITH RESPECT THERETO.

                   Bids were received for operating supplies for the Gas department.

Name of Bidders

LA Utilities

                   The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Villard, seconded by Mr. Green, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

OPERATING SUPPLIES FOR THE GAS

DEPARTMENT, AS REFLECTED BY BIDS

RECEIVED AND TO ENTER INTO CONTRACT

FOR SAID SUPPLIES AND OTHER MATTERS

WITH RESPECT THERETO.

                   On motion of Mr. Villard and seconded by Mr. Green, the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZING ACQUISITION

                   OF PARCEL #808 REQUIRED FOR THE

                   GATEWAY MONUMENT PROJECT AND OTHER

                   MATTERS WITH RESPECT THERETO.

                   On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:

AN ORDINANCE AUTHORIZING THE MAYOR TO

RENEW THE COOPERATIVE ENDEAVOR AGREE-

MENT WITH FRIENDS OF BRINGHURST GOLF

COURSE, INC. TO ALLOW FOR THE PROMOTION

AND OPERATIONAL SUPPORT OF BRINGHURST

GOLF COURSE AND OTHER MATTERS WITH

RESPECT THERETO.

The above item was referred to the Finance & Legal Affairs committee.

                   On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   ENTER INTO A PROFESSIONAL SERVICES

                   AGREEMENT WITH KINGDOM SECURITY FOR

                   SECURITY SERVICES AT THE UTILITY CUSTOMER

                   SERVICE BUILDING AND OTHER MATTERS WITH

                   RESPECT THERETO.

                   The above item was referred to the Finance & Legal Affairs committee.

                   On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:

                   AN ORDINANCE ANNEXING A 44.28 ACRE

                   TRACT OF LAND SITUATED IN LOT 17 AND

                   PART OF LOT 18 OF THE DAVID K. COOPER

                   PARTITION AND OTHER MATTERS WITH

                   RESPECT THERETO.

                   On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO ENTER INTO A CONTRACT WITH

                   LOUISIANA NATURAL GAS SERVICES, LLC

                   FOR DOT PUBLIC AWARENESS PROGRAM

                   MANAGEMENT SERVICES AND OTHER MATTERS

                   WITH RESPECT THERETO.

                   On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO RENEW THE EXISTING CONTRACT WITH

                   AMERICAN INTERPLEX CORPORATION AND

                   ANA-LAB CORPORATION FOR ANALYTICAL

                   SERVICES FOR LAB TESTING DEPARTMENT

                   AND OTHER MATTERS WITH RESPECT THERETO.

                   On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO ACCEPT THE LOWEST PROPOSAL RECEIVED

                   FROM TRANSFORMATION JANITORIAL SERVICES

                   FOR JANITORIAL SERVICES AT CENTRAL LA

                   BUSIINESS INCUBATOR BUILDING AND COMMERCIAL

                   KITCHEN AND OTHER MATTERS WITH RESPECT

                   THERETO.

Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Green, to wit:

                             RESOLUTION NO.   9245-2013 

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR ELECTRIC METERS FOR A

TWELVE MONTH PERIOD.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:          Villard, Green, Rubin, Silver, Fowler, LaSalle.

NAYS:         None.

ABSENT:     Larvadain.

The resolution was thereupon declared adopted on this the 26^th day of November, 2013. 

Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Green, to wit:

                             RESOLUTION NO.   9246-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR MATERIALS AND SUPPLIES FOR

ALEXANDRIA POLICE DEPARTMENT FIRING

RANGE SAFETY IMPROVEMENTS.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:          Villard, Green, Rubin, Silver, Fowler, LaSalle.

NAYS:         None.

ABSENT:     Larvadain.

The resolution was thereupon declared adopted on this the 26^th day of November, 2013.

                   The President recognized State Representative Herbert Dixson and Rick Gallot.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO PUBLIC HEARING

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Ms. LaSalle , to wit:

                                 ORDINANCE NO.    203-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   ACCEPT THE LOW BID SUBMITTED FOR 500

                   GALLON TRUCK MOUNTED VAC-HYDRO UNIT

                   FOR THE ELECTRIC DISTRIBUTION DEPART-

                   MENT, AS REFLECTED BY BIDS RECEIVED

                   AND TO ENTER INTO CONTRACT FOR SAID

                   UNIT AND OTHER MATTERS WITH RESPECT

                   THERETO.

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:          Villard, Green, Rubin, Silver, Fowler, LaSalle.

NAYS:         None.

ABSENT:     Larvadain.

The ordinance was thereupon declared adopted on this the 26^th day of November, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr.  Green, to wit:

                                 ORDINANCE NO.    204-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO ENTER INTO A GRANT AGREEMENT

                   WITH THE LOUISIANA HOUSING CORPORATION

                   AND OTHER MATTERS WITH RESPECT THERETO.

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:          LaSalle, Villard, Green, Rubin, Silver, Fowler.

NAYS:         None.

ABSENT:     Larvadain.

The ordinance was thereupon declared adopted on this the 26^th day of November, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle  and seconded by Mr.  Villard, to wit:

                                 ORDINANCE NO.    205-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO ENTER INTO A GRANT AGREEMENT WITH

                   THE SHEPHERD CENTER OF CENTRAL LA

                   TO PROVIDE ASSISTANCE TO THOSE AT RISK

                   OF BECOMING HOMELESS AND OTHER MATTERS

                   WITH RESPECT THERETO.

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:          LaSalle, Villard, Green, Rubin, Silver, Fowler.

NAYS:         None.

ABSENT:     Larvadain.

The ordinance was thereupon declared adopted on this the 26^th day of November, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Mr.  Green, to wit:

                                 ORDINANCE NO.    206-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO ENTER INTO A GRANT AGREEMENT WITH

                   THE LOUISIANA HOUSING CORPORATION FOR

                   REMAINING ESG PROGRAM YEAR FFY 11

                   ROUND 2 GRANT AWARD AND OTHER MATTERS

                   WITH RESPECT THERETO.

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:          Villard, Green, Rubin, Silver, Fowler, LaSalle.

NAYS:         None.

ABSENT:     Larvadain.

The ordinance was thereupon declared adopted on this the 26^th day of November, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr.  Rubin, to wit:

                                 ORDINANCE NO.    207-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO ENTER INTO A GRANT AGREEMENT WITH

                   THE SHEPHERD CENTER OF CENTRAL LA

                   TO MANAGE REMAINING ESG PROGRAM FFY

                   11 ROUND 2 GRANT AWARD AND OTHER

                   MATTERS WITH RESPECT THERETO.

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:          LaSalle, Villard, Green, Rubin, Silver, Fowler.

NAYS:         None.

ABSENT:     Larvadain.

The ordinance was thereupon declared adopted on this the 26^th day of November, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Mr.  Rubin, to wit:

                                 ORDINANCE NO.    208-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO RENEW THE CONTRACT FOR PROFESSIONAL

                   SERVICES WITH EE CONSULTANTS, INC. TO

                   PROVIDE PROFESSIONAL, TECHNICAL AND

                   ELECTRICAL CONSULTING SERVICES FOR THE

                   CITY’S COMBINED UTILITY SYSTEM AND

                   OTHER MATTERS WITH RESPECT THERETO.

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:          Villard, Green, Rubin, Silver, Fowler, LaSalle.

NAYS:         None.

ABSENT:     Larvadain.

The ordinance was thereupon declared adopted on this the 26^th day of November, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr.  Silver, to wit:

                                 ORDINANCE NO.    209-2013

                   AN ORDINANCE REVOKING 72’ WIDE

                   DRAINAGE SERVITUDE LOCATED IN

                   TENNYSON OAKS SUBDIVISION THAT IS NO

                   LONGER REQUIRED FOR DRAINAGE PURPOSES

                   AND OTHER MATTERS WITH RESPECT THERETO.

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:          LaSalle, Villard, Green, Rubin, Silver, Fowler.

NAYS:         None.

ABSENT:     Larvadain.

The ordinance was thereupon declared adopted on this the 26^th day of November, 2013.

PROPERTY & ZONING COMMITTEE

                   The next item on the agenda that being to consider final adoption of an ordinance denying the rezoning of property located at 2006 Airbase Road from “SF-2”/MHO, single family moderate density with a mobile home overlay district to “C-1” Limited commercial district to allow for a private commercial car wash was delayed for two weeks.

FINANCE & LEGAL AFFAIRS COMMITTEE

                   The next item on the agenda that being to consider final adoption of an ordinance authorizing the Mayor to enter into a Cooperative Endeavor Agreement with the Arna Bontemps African American Museum was delayed until further request so additional information may be received and reviewed.

                   The next item on the agenda that being to consider final adoption of an ordinance providing for a one-time pay supplement for those City of Alexandria Fire Fighters with three to twenty-three years of active service; to provide for formulation of policies necessary to implement same; and matters related thereto was delayed.

PUBLIC HEARING – COMMUNITY DEVELOPMENT

                   The President opened up the public hearing.    The next item on the agenda that being to adopt a resolution concerning the cost of demolition of nineteen structures was held.  The following action was taken.

Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Silver, to wit:

                             RESOLUTION NO.   9249-2013

A RESOLUTION TAKING ACTION ON THE

FOLLOWING STRUCTURES.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:          Villard, Green, Rubin, Silver, Fowler, LaSalle.

NAYS:         None.

ABSENT:     Larvadain.

The resolution was thereupon declared adopted on this the 26^th day of November, 2013.

RESOLUTION

Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Silver, to wit:

                             RESOLUTION NO.   9247-2013

A RESOLUTION IN SUPPORT OF THE COMMUNITY COLLEGE INITIATIVE AND RE-AFFIRMING RESOLUTION NO. 9227-2013 AND ORDINANCE NO. 175-2013; TO ENCOURAGE THE POTENTIAL PARTNERSHIP WITH THE LOUISIANA COMMUNITY AND TECHNICAL COLLEGE SYSTEM (“LCTCS”)  AND THE LCTCS FACILITIES CORPORATION, A NON- PROFIT CORPORATION ORGANIZED UNDER THE LAWS OF THE STATE OF LOUISIANA; TO RECITE THE NEED FOR OBJECTIVE AND CLEAR PROCESSES TO DETERMINE LOCATION AND PROGRAMMING FOR THE CENTRAL LOUISIANA REGION; AND TO SUGGEST AND REQUEST CONSIDERATION OF INFORMATION, DATA, STUDIES, AND THE SYSTEM AND FACILITIES CORPORATION’S NEEDS RELATIVE TO SAME; TO INCORPORATE THE FINDINGS OF THE BEYOND HIGH SCHOOL STUDY AND MORE RECENT FINDINGS OF THE CENTRAL LOUISIANA ECONOMIC DEVELOPMENT ALLIANCE; TO CONSIDER THE NEEDS, POSITIONS, AND PLANS OF RELATED PRIVATE AND PUBLIC STAKEHOLDERS (INCLUDING LSU-A), AND PROVIDE FOR A PLAN FOR THE COMMUNITY COLLEGE INITIATIVE AND FOR ANY MATTERS AND ITEMS RELATED THERETO, INCLUDING PROVIDING THE PUBLIC WITH THE NECESSARY INFORMATION DEMONSTRATING THE APPROPRIATENESS OF LOCATING THE COMMUNITY COLLEGE INITIATIVE CAMPUS IN THE DOWNTOWN OF ALEXANDRIA AND REQUESTING THAT EVIDENCE OF THE LACK OF FEASIBILITY FOR SUCH LOCATION BE PROVIDED TO THE CITY OF ALEXANDRIA FORTHWITH.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:          Villard, Green, Rubin, Silver, Fowler, LaSalle.

NAYS:         None.

ABSENT:     Larvadain.

The resolution was thereupon declared adopted on this the 26^th day of November, 2013.

COMMITTEES

                   There were no reports from the Finance and Legal Affairs, Utility, Personnel/Insurance, Public Safety, Works and Transportation, Economic, Workforce, Planning Development, Community Affairs, Services and Events, Property & Zoning committee and A & E Selection committees.

                   The next item was brought up by unanimous consent pertaining to the above item.  It was moved by Mr. Silver and seconded by Ms. LaSalle with the following vote:

YEAS:          Silver, Fowler, LaSalle, Villard, Green, Rubin.

NAYS:         None.

ABSENT:     Larvadain.

Mr. Villard moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:

                             RESOLUTION NO.   9248-2013

A RESOLUTION IN SUPPORT OF THE COMMUNITY COLLEGE INITIATIVE AND PARTNERSHIP WITH THE LOUISIANA COMMUNITY AND TECHNICAL COLLEGE SYSTEM (“LCTCS”)  AND THE LCTCS FACILITIES CORPORATION, A NON- PROFIT CORPORATION ORGANIZED UNDER THE LAWS OF THE STATE OF LOUISIANA; AND CONFIRMING THE OFFICIAL POSITION OF THE CITY OF ALEXANDRIA THAT SUBSTANTIAL EVIDENCE DEMONSTRATES THE PROPER LOCATION OF THE LCTCS INITIATIVE IS THE CITY OF ALEXANDRIA’S DOWNTOWN CORRIDOR; AND TO RECITE THE NEED FOR CONTINUING WITH OBJECTIVE AND CLEAR PROCESSES TO DETERMINE LOCATION AND PROGRAMMING FOR THE CENTRAL LOUISIANA REGION.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:          Villard, Green, Rubin, Silver, Fowler, LaSalle.

NAYS:         None.

ABSENT:     Larvadain.

The resolution was thereupon declared adopted on this the 26^th day of November, 2013.

                   There being no further business to come before the

Council, on motion properly seconded, the meeting was adjourned.

                                                     /S/  CHARLES L. “CHUCK” FOWLER

                                                                        President    

ATTEST:

/S/  NANCY L. THIELS,

City Clerk