Council Meeting Minutes - 2014-04-15
Document Date:
Tuesday, April 15, 2014
Regular Session
PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON APRIL 15, 2014.
The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, April 15, 2014 at 5:00 P.M. There were present the Honorable Charles “Chuck” Fowler, Mitzi LaSalle, Jim Villard, Jules Green, Ed Larvadain, Lee Rubin and Harry Silver. Also present were Mayor Jacques Roy, Chief of Staff Joe Page, Council staff and Assistant City Attorney Trey Gist.
The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Charles “Chuck” Fowler, who stated that the Council was ready for the transaction of business. The Invocation was pronounced Jim Villard and the Pledge of Allegiance was led by Lee Rubin.
Approval of Minutes
On motion of Mr. Rubin and seconded by Mr. Villard the minutes taken from a regular council meeting held on April 1, 2014, was unanimously approved by the Council.
CONSENT CALENDAR
The Council next read all items found under the heading Consent Calendar and assigned them to committees.
Mr. Villard moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.
Ms. LaSalle seconded the motion. It was unanimously carried by the Council.
Bids were received for CDBG-DRU Municipal infrastructure program Chatlin Lake Improvements for Willow Glen to Sandy Bayou Pump Station.
Name of Bidders Amount of bid
Womack &Sons Construction Group $1,813,345.00
Merrick Construction $1,860,000.00
J. B. James Construction, LLC $2,665,068.00
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Villard, seconded by Ms. LaSalle, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID FOR CDBG-DRU MUNICIPAL INFRASTRUCTURE PROGRAM FOR CHATLIN LAKE IMPROVEMENTS FOR WILLOW GLEN TO SANDY BAYOU PUMP STATION AND OTHER MATTERS WITH RESPECT THERETO.
Ms. LaSalle moved for the adoption of the following resolution and seconded by Mr. Villard to wit:
RESOLUTION NO. 9286-2014
A RESOLUTION AUTHORIZING RE-ADVERTISEMENT FOR BIDS FOR CLAMPS AND COUPLINGS FOR A TWELVE MONTH PERIOD.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.
NAYS: None
ABSENT: None
The resolution was thereupon declared adopted on this the 15th day of April, 2014.
Mr. Villard moved for the adoption of the following resolution and seconded by Ms. LaSalle, to wit:
RESOLUTION NO. 9287-2014
A RESOLUTION AUTHORIZING RE-ADVERTISEMENT FOR BIDS FOR GAS METERS FOR A TWELVE MONTH PERIOD.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None
ABSENT: None
The resolution was thereupon declared adopted on this the 15th day of April, 2014.
On motion of Mr. Villard and seconded by Ms. LaSalle the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST QUOTE FOR VEHICLE WINDSHIELD AND VEHICLE TEMPERED GLASS FOR A TWELVE MONTH PERIOD AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Ms. LaSalle the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH T & D SOLUTIONS, LLC FOR OVERHEAD ELECTRIC CONSTRUCTION UNIT PRICING AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Ms. LaSalle the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH BONNETTE AUCTION COMPANY FOR PROFESSIONAL AUCTIONEERING SERVICES FOR A TWELVE MONTH PERIOD AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Ms. LaSalle the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE ACQUISITION OF PARCEL #791 REQUIRED FOR THE NORTH MALL DRIVE PHASE 2 PROJECT AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Ms. LaSalle the following ordinance was introduced, to wit
AN ORDINANCE TO REVOKE A 2.6 FOOT WIDE PORTION OF THE RIGHT OF WAY OF SECOND STREET LOCATED ADJACENT TO AND ADJOINING LOT 3 AND 4 OF BLOCK 4 AND A PORTION OF THE OLD PARISH COURTHOUSE SQUARE TRACT IN THE “OLD TOWN” SUBDIVISION OF ALEXANDRIA IN THE CITY OF ALEXANDRIA AND TO PROVIDE FOR RELATED MATTERS.
On motion of Mr. Villard and seconded by Ms. LaSalle the following ordinance was introduced, to wit
AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICE AGREEMENT NO. 6 WITH MEYER, MEYER, LACROIX AND HIXSON FOR HIGHWAY 28 WEST TRUNK MAIN PROJECT AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Ms. LaSalle the following ordinance was introduced, to wit
AN ORDINANCE AUTHORIZING THE MAYOR TO SUBMIT THE FIVE YEAR CONSOLIDATED STRATEGY AND PLAN FOR 2014 TO HUD AND TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY FOR RELEASE OF HUD’S LETTER OF CREDIT FOR CDBG AND HOME PROGRAM FUNDS AND OTHER MATTER WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Ms. LaSalle the following ordinance was introduced, to wit
AN ORDINANCE AMENDING THE MILLER, BALIS AND O’NEIL PROFESSIONAL SERVICES AGREEMENT TO REFLECT THE CHANGE IN THE FIRM NAME TO “MCCARTER AND ENGLISH” AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Ms. LaSalle the following ordinance was introduced, to wit
AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A WIRELINE CROSSING AGREEMENT WITH UNION PACIFIC RAILROAD COMPANY FOR A 144 COUNT ADSS FIBER CROSSING OVER THE UPR ROUNDHOUSE AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Ms. LaSalle the following ordinance was introduced, to wit
AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF SALES TAX REFUNDING BONDS, SERIES 2014, OF THE CITY OF ALEXANDRIA, STATE OF LOUISIANA; PRESCRIBING THE FORM, FIXING THE DETAILS AND PROVIDING FOR THE RIGHTS OF THE OWNERS THEREOF; PROVIDING FOR THE PAYMENT OF SUCH BONDS AND THE APPLICATION OF THE PROCEEDS THEREOF TO THE REFUNDING OF CERTAIN BONDS OF SAID CITY; AWARDING SAID BONDS TO THE UNDERWRITER THEREOF AND PROVIDING FOR OTHER MATTERS IN CONNECTION THEREWITH.
Mr. Villard moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:
RESOLUTION NO. 9288-2014
A RESOLUTION SUPPORTING THE APPLICATION FOR A 2015 FWHA RECREATIONAL TRAILS GRANT THROUGH THE LOUISIANA DEPARTMENT OF CULTURE, RECREATION AND TOURISM.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None
ABSENT: None
This resolution was thereupon declared adopted on this the 15th day of April, 2014.
Mr. Villard moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:
RESOLUTION NO. 9289-2014
A RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR SINGLE PHASE POLEMOUNT TRANSFORMERS FOR USE BY THE ELECTRIC DISTRIBUTION DEPARTMENT.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None
ABSENT: None
This resolution was thereupon declared adopted on this the 15th day of April, 2014.
Mr. Villard moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:
RESOLUTION NO. 9290-2014
A RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE CONSTRUCTION OF HIGHWAY 1 GROUND STORAGE TANK.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None
ABSENT: None
This resolution was thereupon declared adopted on this the 15th day of April, 2014.
Mr. Villard moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:
RESOLUTION NO. 9291-2014
A RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR BRINGHURST PAR 3 CLUBHOUSE VINYL SIDING.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None
ABSENT: None
This resolution was thereupon declared adopted on this the 15th day of April, 2014.
Ms. LaSalle, presented a resolution to the Alexandria Senior High School Girls Powerlifting Team for winning the 5-A Championship. Alexandria Senior High School Coaches and a member of the team thanked the City Council and the Mayor for recognizing the School and the team.
PUBLIC HEARING – BUDGET
It was moved by Mr. Villard and seconded by Ms. LaSalle to open the public hearing on the 2014/2015 Operating Budget and Capital Budget.
The President asked if there was anyone present that would like to be recognized concerning the budget. There was no one present to speak on this item, therefore the public hearing was closed.
ORDINANCES FOR FINAL ADOPITON
SUBJECT TO PUBLIC HEARING
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Mr. Villard and Mr. Rubin
ORDINANCE NO. 65-2014
AN ORDINANCE ADOPTING THE OPERATING BUDGET FOR THE CITY OF ALEXANDRIA FOR FISCAL YEAR 2014/2015; TO MAKE APPROPRIATIONS FOR THE ORDINARY EXPENSES OF ALL CITY DIVISIONS, DEPARTMENTS, OFFICES AND AGENCIES, PENSIONS AND OTHERWISE PROVIDING WITH RESPECT TO THE EXPENDITURES OF APPROPRIATIONS; ADOPTING THE CAPITAL BUDGET FOR THE CITY OF ALEXANDRIA FOR FISCAL YEAR 2014/2015; APPROPRIATING FUNDS FOR THE CAPITAL BUDGET FOR THE CITY OF ALEXANDRIA FOR FISCAL YEAR 2014/2015 AND PROVIDING FOR CAPITAL EXPENDITURES; TO PROVIDE FOR A REORGANIZATION PLAN FOR THE PUBLIC WORKS AND PLANNING DIVISIONS; AND OTHER MATTERS WITH RESPECT TO APPROPRIATIONS, AND THE EXPENDITURE OF FUNDS PERTAINING THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None
ABSENT: None
The Ordinance was thereupon declared adopted on this the 15th day of April, 2014.
The next item on the agenda that being to consider final adoption
of an ordinance authorizing the Mayor to accept the low bid submitted for a 138 KV Gas Circuit Breaker for D. G. Hunter Generating Station was delayed for two weeks.
The next item on the agenda that being to consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for Operating Chemicals for the Wastewater Department was delayed for two weeks.
The next item on the agenda that being to consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for Electric Meters and Accessories for the Electric Distribution Department was delayed for two weeks.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Ms. LaSalle and Mr. Villard.
ORDINANCE NO. 66-2014
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST PROPOSAL FOR THE HOUSEHOLD HAZARDOUS WASTE TRANSPORTING, DISPOSAL AND RECLAMATION SERVICE AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.
NAYS: None
ABSENT: None
The Ordinance was thereupon declared adopted on this the 15th day of April, 2014.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Mr. Villard and seconded by Ms. LaSalle.
ORDINANCE NO. 67-2014
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR LINKS ON THE BAYOU GOLF COURSE WATERPROOFING IMPROVEMENTS AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None
ABSENT: None
The Ordinance was thereupon declared adopted on this the 15th day of April, 2014.
The next item on the agenda that being to consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for Construction and Maintenance Materials to be used by various City departments was delayed for two weeks.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Ms. LaSalle, and seconded by Mr. Villard.
ORDINANCE NO. 68-2014
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR JANITORIAL CHEMICALS FOR USE BY VARIOUS CITY DEPARTMENTS AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.
NAYS: None
ABSENT: None
The Ordinance was thereupon declared adopted on this the 15th day of April, 2014.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Mr. Villard and seconded by Ms. LaSalle.
ORDINANCE NO. 69-2014
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR OPERATING SUPPLIES FOR THE ELECTRIC DISTRIBUTION DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None
ABSENT: None
The Ordinance was thereupon declared adopted on this the 15th day of April, 2014.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Ms. LaSalle, and seconded by Mr. Villard.
ORDINANCE NO. 70-2014
AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH CHAIN ELECTRIC COMPANY FOR UNDERGROUND ELECTRIC CONSTRUCTION UNIT PRICING AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.
NAYS: None
ABSENT: None
The Ordinance was thereupon declared adopted on this the 15th day of April, 2014.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Ms. LaSalle, and seconded by Mr. Green.
ORDINANCE NO. 71-2014
AN ORDINANCE TO ACCEPT THE RECOMMENDATION OF THE CITY ATTORNEY TO AUTHORIZE THE CITY ATTORNEY TO ENTER INTO A COMPROMISE AND SETTLEMENT AND TO APPROPRIATE FUNDS OF THE RISK MANAGEMENT FUND OF THE CITY TO BE USED FOR PAYMENT OF A CERTAIN SUM TOWARDS THE COMPROMISE AND SETTLEMENT OF THE CLAIM AGAINST THE CITY TO BE USED TO PAY TOWARDS THE SETTLEMENT IN THE SUIT ENTITLE “DEBRA SHERMAN ET AL V. THE CITY OF ALEXANDRIA ET AL, DOCKET #247,602 IN THE NINTH JUDICIAL DISTRICT COURT, PARISH OF RAPIDES AND TO PROVIDE FOR RELATED MATTERS.”
On motion of Ms. LaSalle and seconded by Mr. Villard the following ordinance was introduced, to wit:
AN ORDINANCE TO AUTHORIZE THE MAYOR TO ENTER INTO A COOPERATIVE AGREEMENT WITH THE CENTRAL LOUISIANA COMMUNITY FOUNDATION; PROVIDING FOR A LEASE AND MANAGEMENT AGREEMENT FOR THE COUGHLIN-SAUNDERS PERFORMING ARTS CENTER AND OTHERWISE PROVIDING WITH RESPECT THERETO.
Mr. Villard moved for the adoption of the following resolution and seconded by Mr. Silver to wit:
RESOLUTION NO. 9292-2014
A RESOLUTION RELATED TO CITY OF ALEXANDRIA PROPERTY, THE MANAGEMENT AND LEASE AGREEMENTS FOR THE COUGHLIN-SAUNDERS PERFORMING ARTS CENTER; AUTHORIZING AN AGREEMENT WITH THE CENTRAL LOUISIANA COMMUNITY FOUNDATION OR OTHERS PERTAINING TO THIS CITY PROPERTY AND OTHER MATTERS RELATED THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None
ABSENT: None
The Resolution was thereupon declared adopted on this the 15th day of April, 2014.
PUBLIC HEARING
To continue public hearing concerning condemnation of one structure located at: 1846 Harris Street – Ellis & Rhoad, LLC. This item was delayed indefinitely.
COMMITTEES
To hear from Finance and Legal Affairs Committee: Mr. Silver mentioned the Recreation tax which will be on the ballot for May 3, 2014.
There were no reports from the Utility Committee, Personnel/Insurance, Public Safety, Works and Transportation, Community Affairs, Services and Events, Property and Zoning and A & E Selection Committee.
Mr. Rubin, Chairman of the Economic, Workforce and Planning Development committee requested an update report from the Administration concerning the Financial Status report.
There being no further business to come before the Council, on motion properly seconded, the meeting was adjourned.
/S/ CHARLES ”CHUCK” FOWLER, JR.
PRESIDENT
/S/ NANCY L. THIELS
CITY CLERK