Council Meeting Minutes - 2014-05-27

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON MAY 27, 2014.

         The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, May 27, 2014 at 5:00 P.M.  There were present the Honorable Charles “Chuck”  Fowler, Mitzi LaSalle, Jim Villard, Jules Green, Ed Larvadain, Lee Rubin and Harry Silver.   Also present were Mayor Jacques Roy, Chief of Staff Joe Page, Council staff and Attorney Trey Gist.

                  The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Charles “Chuck” Fowler, who stated that the Council was ready for the transaction of business.  The Invocation was pronounced by City Clerk Nancy Thiels

 and the Pledge of Allegiance was led by Deputy City Clerk Donna Jones.

Approval of Minutes

         On motion of Ms. LaSalle and seconded by Mr. Rubin the minutes taken from a regular council meeting held on May 13, 2014, was unanimously approved by the Council.

CONSENT CALENDAR

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Mr. Villard moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.

Mr. Silver seconded the motion.  It was unanimously carried by the Council.

Bids were received for Clamps and Couplings for a twelve month period.

Name of Bidders    

Hud Supply Waterworks                                  

Lafayette Windwater

Coburn’s

The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.

Bids were received for gas meters for a twelve month period.

Name of Bidders                                     

United Systems

EGW Utilities

Louisiana Utilities                                     

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation.

Bids were received for single phase polemount transformers for used by the Electric Distribution Department.

Name of Bidders

Irby Stuart     

Arkansas Elect 

Central Moloney, Inc.

Techline

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation.

Bids were received for the construction of Highway 1 ground storage tank.

Name of Bidders                                      Amount of Bid

Precon Corporation                               $624,200.00

Womack and Son                                               793,898.00

Wharton – Smith, Inc.                            787,000.00

Cecil D. Gassitt                                      738,762.00

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation.

Bids were received for aggregate Covered Storage Extension.

 Name of Bidders                                     Amount of Bid         

Petro LLC                                             $109,000.00

Tudor, Inc.                                                 118,000.00

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation.

Mr. Villard moved for the adoption or introduction of all items appearing under the heading for Consent Calendar.

AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH GARRETT & SONS, INC., FOR TRANSFORMER REPAIRS FOR POLEMOUNT AND PADMOUNT TRANSFORMERS FOR USED BY THE ELECTRIC DISTRIBUTION DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO

On motion of Mr. Villard and seconded by Mr. Silver the following ordinance was introduced, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH HIGHWAY GRAPHICS, INC. FOR STRIPING OF PUBLIC STREETS AND OTHER PUBLIC PROPERTIES AND OTHER MATTERS WITH RESPECT THERETO.

On motion of Mr. Villard and seconded by Mr. Silver the following ordinance was introduced, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO AMEND THE 2014-2015 CAPITAL BUDGET IN THE POLICE DEPARTMENT BY COMBINING THE COMMUNICATIONS SYSTEM UPGRADE PROJECT WITH THE RADIO SYSTEM 700 MHZ STATEWIDE PROJECT AS THEY ARE RELATED AND OTHER MATTERS WITH RESPECT THERETO.

On motion of Mr. Villard and seconded by Mr. Silver the following ordinance was introduced, to wit:

 AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST PROPOSAL RECEIVED FROM EUROFINS EATON ANALYTICAL, INC., FOR UCMR3 SERVICES FOR PUBLIC WATER SYSTEMS TO BE USE BY THE LAB TESTING DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO.

On motion of Mr. Villard and seconded by Mr. Silver the following ordinance was introduced, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST QUOTE RECEIVED FROM PREMIER CHEMICAL AND SERVICES FOR CAUSTIC SODA FOR THE ELECTRIC PRODUCTION DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO.

On motion of Mr. Villard and seconded by Mr. Silver the following ordinance was introduced, to wit:

 AN ORDINANCE ESTABLISHING A PROCESSING/ CONVENIENCE FEE, DEPENDENT UPON THE PROCESSING FEE ESTABLISHED BY VARIOUS CREDIT CARD COMPANIES ON A YEARLY BASIS TO BE ASSESSED BY ALL CITY DIVISION/DEPARTMENTS AND OTHER MATTERS WITH RESPECT THERETO.

On motion of Mr. Villard and seconded by Mr. Silver the following ordinance was introduced, to wit:

AN ORDINANCE AUTHORIZING THE REZONING OF PROPERTY AT 1172 AND 1182 RAPIDES AVENUE LOTS 4, 5, 6, 7, 8 AND 9 SQUARE 1 WELCH ADDITION, ALEXANDRIA, RAPIDES PARISH, LOUISIANA FROM “SF-2/MHO” SINGLE FAMILY (MODERATE DENSITY) WITH A MOBILE HOME OVERLAY DISTRICT AND “B-3” GENERAL BUSINESS DISTRICT TO A “C-2” GENERAL COMMERCIAL DISTRICT, FOR THE ESTABLISHMENT OF A COMMERCIAL BUSINESS THAT INCLUDES THE SALE OF ALCOHOLIC BEVERAGES AND OTHER MATTERS WITH RESPECT THERETO.

On motion of Mr. Villard and seconded by Mr. Silver the following ordinance was introduced, to wit:

 AN ORDINANCE AUTHORIZING A VARIANCE FOR THE CONSTRUCTION OF BELLEAU WOOD BOULEVARD FROM JACKSON STREET TO RUE VERDUN AND OTHER MATTERS WITH RESPECT THERETO.

On motion of Mr. Villard and seconded by Mr. Silver the following ordinance was introduced, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT FOR ENVIRONMENTAL ENGINEERING AND CONSULTING SERVICES WITH ENVIRONMENTAL RESOURCES MANAGEMENT (ERM) FOR USE BY THE UTILITY AND PUBLIC WORKS DIVISIONS AND OTHER MATTERS WITH RESPECT THERETO.

On motion of Mr. Villard and seconded by Mr. Silver the following ordinance was introduced, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO AMEND THE 2014-2015 OPERATING BUDGET FOR POSITIONS IN THE CONSTRUCTION DEVELOPMENT DEPARTMENT BY DELETING TWO ELECTRIC INSPECTOR POSITIONS AND ADDING 2 MULTI TRADE INSPECTOR POSITIONS DUE TO REALLOCATION UNDER CIVIL SERVICE AND OTHER MATTERS WITH RESPECT THERETO.

On motion of Mr. Villard and seconded by Mr. Silver the following ordinance was introduced, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO AMEND THE 2014-2015 OPERATING BUDGET FOR THE CENTRAL LOUISIANA BUSINESS INCUBATOR BY ADDING FUNDS TO CONSTRUCT A PACKAGE AND LABEL ROOM AND OTHER MATTERS WITH RESPECT THERETO.

Mr. Villard moved for the adoption of the following resolution and seconded by Mr. Silver, to wit:

RESOLUTION NO. 9301-2014

RESOLUTION DESIGNATING THE ALEXANDRIA TOWN TALK AND THE ALEXANDRIA NEWS WEEKLY AS OFFICIAL JOURNALS FOR THE CITY OF ALEXANDRIA AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:  Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:  None

ABSENT:  None

This resolution was thereupon declared adopted on this 27^th day of May.

Mr. Villard moved for the adoption of the following resolution and seconded by Mr. Silver, to wit:

RESOLUTION NO. 9302 – 2014

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR REPLACEMENT UNDERGROUND PRIMARY DISTRIBUTION CABLE FOR D. G. HUNTER SUBSTATION AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:  Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:  None

ABSENT:  None

This resolution was thereupon declared adopted on this 27^th day of May.

Mr. Villard moved for the adoption of the following resolution and seconded by Mr. Silver, to wit:

RESOLUTION NO. 9303-2014

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR THREE PHASE PADMOUNT TRANSFORMERS FOR USE BY THE ELECTRIC DISTRIBUTION DEPARTMENT FOR TWELVE MONTH PERIOD AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:  Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:  None

ABSENT:  None

This resolution was thereupon declared adopted on this 27^th day of May.

Mr. Villard moved for the adoption of the following resolution and seconded by Mr. Silver, to wit:

RESOLUTION NO. 9304-2014

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR SINGLE PHASE PADMOUNT TRANSFORMERS FOR USE BY THE ELECTRIC DISTRIBUTION DEPARTMENT FOR TWELVE MONTH PERIOD AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:  Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:  None

ABSENT:  None

This resolution was thereupon declared adopted on this 27^th day of May.

Mr. Villard moved for the adoption of the following resolution and seconded by Mr. Silver, to wit:

RESOLUTION NO. 9305-2014

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR A CONSTRUCTION CONTRACT FOR THE REHABILITATION OF SHIRLEY PARK LIFT STATION PROJECT AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:  Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:  None

ABSENT:  None

This resolution was thereupon declared adopted on this 27^th day of May.

Mr. Villard moved for the adoption of the following resolution and seconded by Mr. Silver, to wit:

RESOLUTION NO. 9306-2014

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR A CONSTRUCTION CONTRACT FOR LIFT STATION TIE-IN TO HIGHWAY 28 SEWER TRUCK MAINS AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:  Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:  None

ABSENT:  None

This resolution was thereupon declared adopted on this 27^th day of May.

Mr. Villard moved for the adoption of the following resolution and seconded by Mr. Silver, to wit:

RESOLUTION SETTING A PUBLIC HEARING TO BE HELD ON JUNE 24, 2014 FOR THE CONDEMNATION OF 10 RESIDENTIAL STRUCTURES AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:  Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:  None

ABSENT:  None

This resolution was thereupon declared adopted on this 27^th day of May.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO PUBLIC HEARING

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Ms. LaSalle, and seconded by Mr. Villard.

ORDINANCE NO. 90-2014

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED BY T. L. CONSTRUCTION, LLC FOR BRINGHURST PAR 3 CLUBHOUSE VINYL SIDING AND OTHER MATTERS WITH RESPECT THERETO. 

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:  LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:  None

ABSENT:  None

This Ordinance was thereupon declared adopted on this 27^th day of May.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Mr. Villard, and seconded by Ms. LaSalle.

ORDINANCE NO. 91-2014

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR SPUN PRE-STRESSED WOOD POLE EQUIVALENT CONCRETE POLES FOR USED BY THE ELECTRIC DISTRIBUTION AND OTHER MATTERS WITH RESPECT THERETO. 

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:  Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:  None

ABSENT:  None

This Ordinance was thereupon declared adopted on this 27^th day of May.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Mr. Villard, and seconded by Mr. Silver.

ORDINANCE NO. 92-2014

 AN ORDINANCE AUTHORIZING THE MAYOR TO SURPLUS A 1986 PIERCE ARROW FIRE ENGINE AND ENTER INTO A COOPERATIVE ENDEAVOR AGREEMENT WITH THE CITY OF PINEVILLE FOR THE DISPOSITION OF THE 1986 PIERCE ARROW FIRE ENGINE PURSUANT TO INTERGOVERNMENTAL SERVICES LAWS AND OTHER MATTERS WITH RESPECT THERETO

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:  Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:  None

ABSENT:  None

This Ordinance was thereupon declared adopted on this 27^th day of May.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Ms. LaSalle, and seconded by Mr. Villard

ORDINANCE NO.93-2014

 AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST QUOTE SUBMITTED BY BEAUFORD ENTERPRISES DBA YANKEE CLIPPER FOR LANDSCAPE MAINTENANCE SERVICES FOR BOLTON AVENUE RAINGARDENS AND OTHER MATTERS WITH RESEPECT THERETO.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:  Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:  None

ABSENT:  None

This Ordinance was thereupon declared adopted on this 27^th day of May.

 The Council recommended that the following item be delayed for two weeks.

TO CONSIDER FINAL ADOPTION OF AN ORDINANCE TO AUTHORIZE THE MAYOR TO ENTER INTO A COOPERATIVE AGREEMENT WITH THE CENTRAL LOUISIANA COMMUNITY FOUNDATION; PROVIDING FOR A LEASE AND MANAGEMENT AGREEMENT FOR THE COUGHLIN-SAUNDERS PERFORMING ARTS CENTER AND OTHERWISE PROVIDING WITH RESPECT THERETO.

COMMITTEES

There were no reports from the Finance and Legal Affairs, Utility, Public Economic, Workforce and Planning Development, Property and Zoning, committees.

Personnel/Insurance Committee Mr. Green requested a report from the Administration concerning the Stockyard Marketing study for a new super market for Third Street and Oak Avenue.

Public Safety, Works, and Transportation- Mr. Larvadain stated that     the neighborhood clean up in Martin Park and Airview Terrace was very successful.

Community Affairs, Services and Events Committee- Ms. LaSalle, stated that she would like to thank the citizens in Martin Park, the citizens in  Airview Terrace  and the City of Alexandria Public Works Division in making the neighborhood clean up a success.

A & E Selection Committee – Mr. Villard also stated that the neighborhood clean up in Martin Park and Airview Terrace was a success.

Mr. Fowler recognizes Mrs. Thiels for her dedication to the City Clerk’s Office for 33 years.

The President recognizes Mr. Cornelius White.  Mr. White asked the Council members for their support in reference to the Veteran Affairs Hospital.

There being no further business, the meeting adjourned.