Council Meeting Minutes - 2015-03-10
Document Date:
Tuesday, March 10, 2015
Regular Session
PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON March 10, 2015.
The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, March 10, 2015 at 5:00 P.M. There were present the Honorable Charles “Chuck” Fowler, Roosevelt Johnson, Jim Villard, Ed Larvadain, Lee Rubin and Harry Silver. Council member absent: Jules Green. Also present were Council Staff and Attorney Trey Gist.
The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Charles “Chuck” Fowler, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Mr. Johnson and the Pledge of Allegiance was led by Richard Billings.
Approval of Minutes
On motion of Mr. Rubin and seconded by Mr. Silver the minutes taken from a regular council meeting held on February 24, 2015 meeting was unanimously approved by the Council.
CONSENT CALENDAR
The Council next read all items found under the heading Consent Calendar and assigned them to committees.
Mr. Villard moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.
Mr. Rubin seconded the motion. It was unanimously carried by the Council.
Bids were received for ready mix concrete for use by various departments.
Name of Bidder Amount of Bid
Port Aggregates, Inc.
The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR READY MIX CONCRETE FOR USE BY VARIOUS DEPARTMENTS.
Bids were received for construction and maintenance materials for use by various departments.
NAME OF BIDDER
LUHR BROS
The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CONSTRUCTION AND MAINTENANCE MATERIALS FOR USE BY VARIOUS DEPARTMENTS AND OTHER MATTERS WITH RESPECT THERETO.
Bids were received for operating supplies for a twelve month period.
NAME OF BIDDER
HD SUPPLY WATER WORK
COBURNS
LOUISIANA UTILITIES
The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR OPERATING SUPPLIES FOR THE WASTEWATER DEPARTMENT FOR A TWELVE MONTH PERIOD AND OTHER MATTERS WITH RESPECT THERETO.
Bids were received for Janitorial supplies for a twelve month period.
NAME OF BIDDER
DIRECT MOP SALES
INTERBORO PACKAGING
ADVANCE CHEMICAL
CALICO INDUSTRIES
REIT PRICE COMPANY
RALPH’S INDUSTRIAL
LONG PREFERRED
WESCO DIST
ALL AMERICAN POLY
SAYES OFFICE SUPPLY
BCP
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR JANITORIAL SUPPLIES FOR A TWELVE MONTH PERIOD AND OTHER MATTERS WITH RESPECT THERETO.
Bids were received for cast/ductile iron and related accessories for a twelve month period.
NAME OF BIDDER
H D Supply Waterworks
Lafayette WinWater
Coburns
Louisiana Utilities
Southern Pipe and Supply
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CAST/DUCTILE IRON AND RELATED ACCESSORIES FOR A TWELVE MONTH PERIOD AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AMENDING THE 2014-2015 OPERATING BUDGET ADDING FOUR POSITIONS TO THE ELECTRIC PRODUCTION DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO.
Mr. Larvadain referred the above item to Finance and Legal Affairs Committee.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 1 FOR PHASE 3 FOR URBAN WASTEWATER SYSTEM IMPROVEMENTS AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE SUPPLEMENTAL AGREEMENT NO. 4 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY AND PAN AMERICAN ENGINEERS FOR CULPEPPER ROAD DRAINAGE IMPROVEMENTS AND OTHER MATTERS WITH RESPECT THERETO.
The above item was referred to the Public Safety, Works and Transportation Committee.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH BONNETTE AUCTION COMPANY FOR PROFESSIONAL AUCTIONEERING SERVICES FOR A TWELVE MONTH PERIOD AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH MEYER, MEYER, LACROIX AND HIXSON FOR JONES STREET AERATION, GROUND STORAGE AND PUMPING FACILITIES AND OTHER MATTERS WITH RESPECT THERETO.
The above item was referred to the Utility Committee.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A COOPERATIVE ENDEAVOR AGREEMENT WITH FIT FAMILIES FOR CENLA, INC AND OTHER MATTERS WITH RESPECT THERETO.
The above item was referred to Community Affairs, Services and Events Committee.
Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Rubin to wit:
RESOLUTION NO. 9392-2015
RESOLUTION ADOPTING AND IMPLEMENTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM AND ADOPTING MINIMUM TRAINING STANDARDS WITH RESPECT THERETO.
The President called for any discussion, a vote was called for and resulted as follows:
YEAS: Villard, Larvadain, Rubin, Silver, Fowler, Johnson
NAYS: None
ABSENT: Green.
This resolution was thereupon declared adopted on this 10th day of March, 2015.
Mr. Villard moved for the adoption of the following resolution.
RESOLUTION NO. 9393-2015
RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE FEDERAL TRANSIT ADMINISTRATION FOR FEDERAL FUNDS FOR FY15 ALLOCATIONS FOR OPERATING AND CAPITAL ACTIVITIES.
The President called for any discussion, a vote was called for and resulted as follows:
YEAS: Villard, Larvadain, Rubin, Silver, Fowler, Johnson
NAYS: None
ABSENT: Green.
This resolution was thereupon declared adopted on this 10th day of March, 2015.
Mr. Villard moved for the adoption of the following resolution.
RESOLUTION NO. 9394-2015
RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR LINKS ON THE BAYOU GOLF COURSE BANK STABILIZATION.
The President called for any discussion, a vote was called for and resulted as follows:
YEAS: Villard, Larvadain, Rubin, Silver, Fowler, Johnson
NAYS: None
ABSENT: Green.
This resolution was thereupon declared adopted on this 10th day of March, 2015.
ORDINANCES FOR FINAL ADOPTION
SUBJECT TO PUBLIC HEARING
The Administration requested that the next item on the agenda be delayed and reject all bids and re-advertise in the near future.
To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for interactive voice response system (IVR) for the Electric Distribution Department.
The following ordinance which as previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Mr. Johnson and seconded by Mr. Villard.
ORDINANCE NO. 34-2015
AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE COOPERATIVE ENDEAVOR AGREEMENT WITH VOLUNTEERS OF AMERICA FOR AN ADDITIONAL ONE YEAR PERIOD AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion, a vote was called for and resulted as follows:
YEAS: Johnson, Villard, Larvadain, Rubin, Silver, Fowler.
NAYS: None
ABSENT: Green.
This ordinance was thereupon declared adopted on this 10th day of March, 2015.
The following ordinance which as previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Rubin.
ORDINANCE NO. 35-2015
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST QUOTE RECEIVED FOR VEHICLE WINDSHIELDS AND TEMPERED GLASS FOR A TWELVE MONTH PERIOD AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion, a vote was called for and resulted as follows:
YEAS: Villard, Larvadain, Rubin, Silver, Fowler, Johnson
NAYS: None
ABSENT: Green.
This ordinance was thereupon declared adopted on this 10th day of March, 2015.
The following ordinance which as previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Rubin.
ORDINANCE NO. 36-2015
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST RESPONSIBLE RESPONSIVE QUOTE RECEIVED FROM TRANSFORMATION JANITORIAL SERVICES FOR JANITORIAL SERVICES FOR ATRANS BUS TERMINAL AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion, a vote was called for and resulted as follows:
YEAS: Villard, Larvadain, Rubin, Silver, Fowler, Johnson
NAYS: None
ABSENT: Green.
This ordinance was thereupon declared adopted on this 10th day of March, 2015.
The following ordinance which as previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Rubin.
ORDINANCE NO. 37-2015
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST QUOTE RECEIVED FOR DESKTOP DOCUMENT SCANNERS AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion, a vote was called for and resulted as follows:
YEAS: Villard, Larvadain, Rubin, Silver, Fowler, Johnson
NAYS: None
ABSENT: Green.
This ordinance was thereupon declared adopted on this 10th day of March, 2015.
The following ordinance which as previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Johnson.
ORDINANCE NO. 38-2015
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST RESPONSIVE, RESPONSIBLE QUOTE RECEIVED FROM TRANSFORMATION JANITORIAL SERVICES FOR JANITORIAL SERVICES FOR ATRANS BUSES AND VANS AND OTHR MATTERS WITH RESPECT THERETO.
The President called for any discussion, a vote was called for and resulted as follows:
YEAS: Villard, Larvadain, Rubin, Silver, Fowler, Johnson
NAYS: None
ABSENT: Green.
This ordinance was thereupon declared adopted on this 10th day of March, 2015.
The following ordinance which as previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Rubin.
ORDINANCE NO. 39-2015
AN ORDINANCE AUTHORIZING A SOLE SOURCE PURCHASE FROM SAFRAN FOR THE MORPHO TRAK AUTOMATED FINGERPRINT IDENTIFICATION SYSTEM AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion, a vote was called for and resulted as follows:
YEAS: Villard, Larvadain, Rubin, Silver, Fowler, Johnson
NAYS: None
ABSENT: Green.
This ordinance was thereupon declared adopted on this 10th day of March, 2015.
The following ordinance which as previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Johnson.
ORDINANCE NO. 40-2015
AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE ALEXANDRIA CIVIL SERVICE COMMISSION AND LAFAYETTE CONSOLIDATED GOVERNMENT FOR THE PROVISION OF EXAMINATION AND TESTING SERVICES AND MATTERS RELATED THERETO.
The President called for any discussion, a vote was called for and resulted as follows:
YEAS: Villard, Larvadain, Rubin, Silver, Fowler, Johnson
NAYS: None
ABSENT: Green.
This ordinance was thereupon declared adopted on this 10th day of March, 2015.
The next item was heard in Finance and Legal Affairs Committee and recommended to the full Council for approval.
The following ordinance which as previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Mr. Rubin and seconded by Mr. Johnson.
ORDINANCE NO. 41-2015
an ordinance authorizing the Mayor and the President of the City Council to enter into a contract with Payne, Moore and Herrington, LLP, Certified Public Accountants, regarding the annual independent post auditing services, and otherwise for the City of Alexandria according to the Home Rule Charter, Section 2-09 AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion, a vote was called for and resulted as follows:
YEAS: Rubin, Silver, Fowler, Johnson, Villard
NAYS: Larvadain
ABSENT: Green.
This ordinance was thereupon declared adopted on this 10th day of March, 2015.
There were no reports from the Finance and Legal Affairs, Utility Committee, Personnel/Insurance Committee, Public Safety, Works, and Transportation Committee, Economic, Workforce and Planning Development and A&E Selection Committee.
Finance and Legal Affairs Committee- Mr. Silver, Chair – requested a report from the Administration concerning the Moratoria on Bingo and update on Coughlin Sanders. Mr. Johnson also requested a report from the Administration on Recreation Tax and appointment of the Recreation Director.
Community Affairs, Services and Events Committee- Mr. Johnson Chair requested a report from the Convention Visitors Bureau on upcoming events in Central Louisiana.
There being no further business to come before the Council, on motion properly seconded, the meeting was adjourned.
/S/ Charles “Chuck” Fowler, Jr
President
ATTEST:
/S/ DONNA P. JONES
City Clerk