Council Meeting Minutes - 2012-05-15

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD MAY 15, 2012.

The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, May 15, 2012 at 5:00 P.M.  There were present the Honorable Roosevelt L. Johnson, Ed Larvadain, III,  Jerry W. Jones, Jr., Harry B. Silver, James “Jim” Villard, Chuck Fowler and Mitzi Gibson.  Also present were members of the Council staff, the Legal Division, Mayor Jacques Roy and other members of the Administration.

The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Harry B. Silver, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilman Harry B. Silver and the Pledge of Allegiance was led by Councilman Jerry W. Jones.

CONSENT CALENDAR                                         

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Ms. Gibson moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.

             Ms. Gibson moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.

Mr.  Villard seconded the motion.  It was unanimously carried by the Council.

              On motion of Ms. Gibson, seconded by Mr. Villard, the minutes taken from a regular meeting which was held May 1, 2012 were unanimously approved by the Council.

              Bids will be received for Bolton Avenue core zone enhancement project on May 29, 2012. 

On motion of Ms. Gibson and seconded by Mr. Villard, the following ordinance was introduced:

AN ORDINANCE AUTHORIZING THE MAYOR

TO ACCEPT THE LOW BID SUBMITTED FOR

BOLTON AVENUE CORE ZONE ENHANCE-

MENTS, AS REFLECTED BY BIDS RECEIVED

AND TO ENTER INTO CONTRACT FOR

SAID PROJECT AND OTHER MATTERS WITH

RESPECT THERETO.

             The above item was referred to the Public Safety, Works and Transportation committee.

 On motion of Ms. Gibson and seconded by Mr. Villard, the following ordinance was introduced:

             AN ORDINANCE MEMORIALIZING FUTURE

             BUDGETARY POLICY FOR FUNDING RISK

             MANAGEMENT AND OTHER MATTERS WITH

             RESPECT THERETO.

             The above item was referred to the Finance and Legal Affairs committee.

             The next item which to consider introduction of an ordinance authorizing the Mayor to execute a master license agreement for citizen service request management software with Qscend Technologies, Inc. was removed from the agenda.

 On motion of Ms. Gibson and seconded by Mr. Villard, the following ordinance was introduced:

             AN ORDINANCE AUTHORIZING THE MAYOR TO

             ENTER INTO PROFESSIONAL SERVICES

             AGREEMENTS BETWEEN THE CITY AND

             VARIOUS SURVEYING/ENGINEERING CONSULTANTS

             TO PROVIDE GENERAL SURVEYING SERVICES

             AND OTHER MATTERS WITH RESPECT THERETO.

             The above item was referred to the Finance and Legal Affairs committee.

             The next item on the agenda that being to consider introduction of an ordinance authorizing the Mayor to accept and execute Change Order No. 2 for Central Louisiana Business Incubator kitchen build-out for Phase II project was removed from the agenda.

 On motion of Ms. Gibson and seconded by Mr. Villard, the following ordinance was introduced:

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ENTER INTO A LEASE WITH NORTH-

             WESTERN STATE UNIVERSITY TO HOUSE

             THE SMALL BUSINESS DEVELOPMENT

             CENTER AT THE CENTRAL LOUISIANA

             BUSINESS INCUBATOR AND OTHER MATTERS

             WITH RESPECT THERETO.

             The above item was referred to the Economic, Workforce and Planning Development committee.

 On motion of Ms. Gibson and seconded by Mr. Villard, the following ordinance was introduced:

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ENTER INTO A COOPERATIVE ENDEAVOR

             AGREEMENT WITH COMMUNITY SENIOR

             CITIZENS MULTIPURPOSE RESOURCE

             CENTER, INC., (SAGE) AND OTHER MATTERS

             WITH RESPECT THERETO.

On motion of Ms. Gibson and seconded by Mr. Villard, the following ordinance was introduced:

             AN ORDINANCE DECLARING CERTAIN

             DISCARDED ITEMS AS SURPLUS PROPERTY

             AND SELL THESE ITEMS AT A PUBLIC AUCTION

             SCHEDULED FOR SATURDAY, JUNE 9, 2012

             AND OTHER MATTERS WITH RESPECT THERETO.

On motion of Ms. Gibson and seconded by Mr. Villard, the following ordinance was introduced:

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO RENEW THE EXISTING CONTRACT WITH

             CBS CLEANING SERVICES FOR JANITORIAL

             SERVICES AT THE UTILITY CUSTOMER SERVICE

             BUILDING AND OTHER MATTERS WITH

             RESPECT THERETO.

On motion of Ms. Gibson and seconded by Mr. Villard, the following ordinance was introduced:

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ACCEPT THE QUOTE RECEIVED FROM

             GRIMES INDUSTRIAL FOR RAINWEAR FOR A

             TWELVE MONTH PERIOD.

On motion of Ms. Gibson and seconded by Mr. Villard, the following ordinance was introduced:

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO RENEW EXISTING CONTRACT WITH STARS

             AND STRIPES TRAFFIC SYSTEMS FOR

             STRIPING OF PUBLIC STREETS AND PUBLIC

             PROPERTIES AND OTHER MATTERS WITH

             RESPECT THERETO.

Ms. Gibson moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:

                             RESOLUTION NO.   9059-2012

A RESOLUTION AUTHORIZING THE CITY OF

ALEXANDRIA WATER DEPARTMENT TO

ACCEPT, MAINTAIN AND OPERATE THE

PROPOSED WATER IMPROVEMENTS FOR

LOOPING TWO DEAD ENDS ON ELLIS

STREET TO RICHARD AVENUE.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:      Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.

NAYS:      None.

ABSENT:   None.

The resolution was thereupon declared adopted on this the 15^th day of May, 2012.

Ms. Gibson moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:

                             RESOLUTION NO.   9060-2012

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR TORIA DRIVE EXTENSION –

TOT DRIVE TO RAGAN DRIVE.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:      Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.

NAYS:      None.

ABSENT:   None.

The resolution was thereupon declared adopted on this the 15^th day of May, 2012.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO PUBLIC HEARING

             The next item on the agenda that being to consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for three phase padmount transformers for use by the Electric Distribution department was delayed for two weeks.

 The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Jones, to wit:

                           ORDINANCE NO.   93-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ACCEPT THE LOW BID SUBMITTED FOR

             SINGLE PHASE PADMOUNT TRANSFORMERS

             FOR USE BY THE ELECTRIC DISTRIBUTION

             DEPARTMENT, AS REFLECTED BY BIDS

             RECEIVED AND TO ENTER INTO CONTRACT

             FOR SAID TRANSFORMERS AND OTHER

             MATTERS WITH RESPECT THERETO.

             The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 15^th day of May, 2012.

              The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Villard, to wit:

                           ORDINANCE NO.   94-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ACCEPT THE LOW BID SUBMITTED FOR

             SINGLE PHASE POLEMOUNT TRANSFORMERS

             FOR USE BY THE ELECTRIC DISTRIBUTION

             DEPARTMENT, AS REFLECTED BY BIDS

             RECEIVED AND TO ENTER INTO CONTRACT

             FOR SAID TRANSFORMERS AND OTHER

             MATTERS WITH RESPECT THERETO.

             The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 15^th day of May, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Fowler and seconded by Mr. Villard, to wit:

                           ORDINANCE NO.   95-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ACCEPT THE LOW BID SUBMITTED FOR

             UNDERGROUND ELECTRIC CONSTRUCTION

             UNIT PRICING FOR THE ELECTRIC DISTRIBU-

             TION DEPARTMENT, AS REFLECTED BY BIDS

             RECEIVED AND TO ENTER INTO CONTRACT

             FOR SAID CONSTRUCTION AND OTHER

             MATTERS WITH RESPECT THERETO.

             The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 15^th day of May, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Jones, to wit:

                           ORDINANCE NO.   96-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ENTER INTO A COOPERATIVE ENDEAVOR

             AGREEMENT WITH CHALLENGING OPPORTUNITIES

             FOR POST-SECONDARY EDUCATION, INC., TO

             PROVIDE AN ANNUAL SUMMER ENRICHMENT

             PROGRAM FOR YOUTH AND OTHER MATTERS

             WITH RESPECT THERETO.

             The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 15^th day of May, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Villard , to wit:

                           ORDINANCE NO.   97-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ENTER INTO A COOPERATIVE ENDEAVOR

             AGREEMENT WITH THE RAPIDES SENIOR

             CITIZENS CENTER TO PROVIDE A COMPREHEN-

             SIVE RANGE OF PROGRAMS AND SERVICES

             FOR SENIOR CITIZENS AND OTHER MATTERS

             WITH RESPECT THERETO.

             The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 15^th day of May, 2012.

PUBLIC SAFETY/WORKS AND TRANSPORTATION COMMITTEE

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Jones, to wit:

                           ORDINANCE NO.   98-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ENTER INTO A COOPERATIVE PURCHASING

             AGREEMENT WITH THE CITY OF BATON ROUGE/

             PARISH OF EAST BATON ROUGE FOR THE

             PURCHASE OF 311 CALL CENTER/CITIZEN

             RECORD MANAGEMENT SOFTWARE

PURCHASE OF 311 CALL CENTER/CITIZEN

SERVICE REQUEST MANAGEMENT SOFTWARE

FROM QSCEND TECHNOLOGIES, INC.; TO

AUTHORIZE AN APPROPRIATE LICENSING

AGREEMENT AND OTHER MATTERS WITH

RESPECT THERETO.

             The President called for any discussion.  The Public Safety/Works and Transportation committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 15^th day of May, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Villard. , to wit:

                           ORDINANCE NO.   99-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ACCEPT THE LOWEST QUOTE RECEIVED

             FROM BEAUFORD ENTERPRISES DBA

             YANKEE CLIPPER FOR LANDSCAPE

             MAINTENANCE SERVICES FOR ASSORTED

             PUBLIC FACILITIES AND OTHER MATTERS

             WITH RESPECT THERETO.

             The President called for any discussion.  The Public Safety/Works and Transportation committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 15^th day of May, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Ms. Gibson, to wit:

                           ORDINANCE NO.   100-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ACCEPT THE LOWEST QUOTE RECEIVED

             FROM GREEN’S PARK SERVICE FOR

             LANDSCAPE MAINTENANCE SERVICES FOR

             COMPTON PARK AND OTHER MATTERS

             WITH RESPECT THERETO.

             The President called for any discussion.  The Public Safety/Works and Transportation committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 15^th day of May, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Villard, to wit:

                           ORDINANCE NO.   101-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ACCEPT THE LOW BID SUBMITTED FOR

             JEFF’S LAWN & LANDSCAPING FOR LAND-

             SCAPE MAINTENANCE SERVICES FOR DEER-

             FIELD PARK, AS REFLECTED BY BIDS

             RECEIVED AND TO ENTER INTO CONTRACT

             FOR SAID LANDSCAPING AND OTHER

             MATTERS WITH RESPECT THERETO.

             The President called for any discussion.  The Public Safety/Works and Transportation committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 15^th day of May, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Johnson and seconded by Mr. Fowler, to wit:

                           ORDINANCE NO.   102-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ACCEPT THE LOWEST QUOTE RECEIVED

             FROM JEFF’S LAWN & LANDSCAPING FOR

             LANDSCAPE MAINTENANCE SERVICES FOR

             MARTIN PARK AND OTHER MATTERS WITH

             RESPECT THERETO.

             The President called for any discussion.  The Public Safety/Works and Transportation committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Johnson, Larvadain, Jones, Fowler, Silver, Gibson, Villard.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 15^th day of May, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Jones, to wit:

                           ORDINANCE NO.   103-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ACCEPT THE LOWEST QUOTE RECEIVED

             FROM BEAUFORD ENTERPRISES DBA

             YANKEE CLIPPER FOR LANDSCAPE

             MAINTENANCE SERVICES FOR I-49 GREENBELT

             MAINTENANCE SERVICES AND OTHER

             MATTERS WITH RESPECT THERETO.

             The President called for any discussion.  The Public Safety/Works and Transportation committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 15^th day of May, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Ms. Gibson, to wit:

                           ORDINANCE NO.   104-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ACCEPT THE LOWEST QUOTE RECEIVED

             FROM JEFF’S LAWN & LANDSCAPING FOR

             LANDSCAPE MAINTENANCE SERVICES FOR

             RAPIDES TRAIL AND OTHER MATTERS WITH

             RESPECT THERETO.

             The President called for any discussion.  The Public Safety/Works and Transportation committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 15^th day of May, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Fowler, to wit:

                           ORDINANCE NO.   105-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ACCEPT THE LOWEST QUOTE RECEIVED

             FROM GREEN’S PARK SERVICE FOR LAND-

             SCAPE MAINTENANCE SERVICES FOR SANDY

             BAYOU PARK AND OTHER MATTERS WITH

             RESPECT THERETO.

             The President called for any discussion.  The Public Safety/Works and Transportation committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 15^th day of May, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Villard, to wit:

                           ORDINANCE NO.   106-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ACCEPT THE LOWEST QUOTE RECEIVED

             FROM ALPINE LAWN & LANDSCAPE FOR

             LANDSCAPE MAINTENANCE SERVICES FOR

             6^TH & JOHNSON PARKING LOT AND OTHER

             MATTERS WITH RESPECT THERETO.

             The President called for any discussion.  The Public Safety/Works and Transportation committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:      Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 15^th day of May, 2012.

PUBLIC HEARING – COMMUNITY DEVELOPMENT

             The President opened up the public hearing.  The Clerk announced that the Community Development department recommended the continuation of a public hearing to be held August 21, 2012 on the structure located at 1238 Elliott Street, William King.  The following action was taken.

Mr. Fowler moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:

                             RESOLUTION NO.   9061-2012

A RESOLUTION CONTINUING PUBLIC HEARING

ON STRUCTURE LOCATED AT 1238 ELLIOTT

STREET, WILLIAM KING TO AUGUST 21, 2012.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:      Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:      None.

ABSENT:   None.

The resolution was thereupon declared adopted on this the 15^th day of May, 2012.

COMMITTEES

             There were no reports from the Finance and Legal Affairs, Utility, Personnel, Public Safety, Works & Transportation, Property and Zoning, Community Affairs, Service & Events and A & E Selection committees.

             There being no further business to come before the

Council, on motion properly seconded, the meeting was adjourned.

                                               /S/  HARRY B. SILVER

                                                President  

ATTEST:

­­­­­­­­­­

/S/  NANCY L. THIELS,

City Clerk