Council Meeting Minutes - 2012-09-04

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD SEPTEMBER 4, 2012.

The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, September 4, 2012 at 5:00 P.M.  There were present the Honorable Roosevelt L. Johnson, Ed Larvadain, III,  Jerry W. Jones, Jr., Harry B. Silver, James “Jim” Villard, Chuck Fowler and Mitzi Gibson.  Also present were members of the Council staff and the Legal Division.

The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Harry B. Silver, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilman Harry B. Silver and the Pledge of Allegiance was led by Councilman Ed Larvadain, III.

CONSENT CALENDAR                                         

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Mr. Villard moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.

             Mr. Villard moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.

Mr. Fowler seconded the motion.  It was unanimously carried by the Council.

             On motion of Mr. Villard, seconded by Mr. Fowler, the minutes taken from a regular meeting which was held August 21, 2012 was unanimously approved by the Council.

On motion of Mr. Villard and seconded by Mr. Fowler, the following ordinance was introduced:

             AN ORDINANCE AUTHORIZING THE CITY

             ATTORNEY TO EXECUTE ALL DOCUMENTS

             NECESSARY TO SETTLE ALL CLAIMS IN

             THE MATTER OF DUAL CONSTRUCTION

             VS. CITY OF ALEXANDRIA ET AL, CIVIL

             ACTION NO. 10-CV-01039 UNITED STATES

             DISTRICT COURT, WESTERN DISTRICT OF

             LOUISIANA.

On motion of Mr. Villard and seconded by Mr. Fowler, the following ordinance was introduced:

             AN ORDINANCE AMENDING 2012-2013

             OPERATING BUDGET FOR STORM

             PREPAREDNESS AND OTHER MATTERS

             WITH RESPECT THERETO.

             The above item was referred to the Finance and Legal Affairs committee.

             AN ORDINANCE AMENDING 2012-2013

             OPERATING BUDGET FOR RISK

             MANAGEMENTI N THE UTILITY DIVISION

             AND OTHER MATTERS WITH RESPECT

             THERETO.

             The above item was referred to the Finance and Legal Affairs committee.

On motion of Mr. Villard and seconded by Mr. Fowler, the following ordinance was introduced:

             AN ORDINANCE AMENDING 2012-2013 CAPITAL

             BUDGET FOR LINCOLN PARK IMPROVEMENTS

             AND OTHER MATTERS WITH RESPECT THERETO.

             The above item was referred to the Finance and Legal Affairs committee.

On motion of Mr. Villard and seconded by Mr. Fowler, the following ordinance was introduced:

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO EXECUTE A MASTER SUBSCRIPTION

             AGREEMENT WITH MSDS ONLINE AND

             OTHER MATTERS WITH RESPECT THERETO.

             The above item was referred to the Finance and Legal Affairs committee.

On motion of Mr. Villard and seconded by Mr. Fowler, the following ordinance was introduced:

             AN ORDINANCE AUTHORIZING THE MAYOR TO

             AUTHORIZE THE MAYOR OF THE CITY OF

             ALEXANDRIA TO ACCEPT THE LOW BID

             SUBMITTED FOR CALL CENTER (JAKES

             BUILDING) ROOF REPLACEMENT PROJECT,

             AS REFLECTED BY BIDS RECEIVED AND TO

             ENTER INTO CONTRACT FOR SAID ROOF

             AND OTHER MATTERS WITH RESPECT THERETO.

Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Fowler, to wit:

                             RESOLUTION NO.   9100-2012

A RESOLUTION AUTHORIZING THE ACCEPT-

ANCE OF THE LOUISIANA COMPLIANCE

QUESTIONNAIRE FOR AUDIT YEAR ENDING

APRIL 30, 2012.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:      Villard, Johnson, Larvadain, Jones, Fowler, Silver, Gibson.

NAYS:      None.

ABSENT:   None.

The resolution was thereupon declared adopted on this the 4^th day of September, 2012.

Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Fowler, to wit:

                             RESOLUTION NO.   9101-2012

A RESOLUTION STATING THE CITY OF

ALEXANDRIA’S INTENT TO ACCEPT, MAINTAIN

AND OPERATE PROPOSED WATER AND

WASTEWATER IMPROVEMENTS WITHIN

BOCAGE SUBDIVSION, PHASE VI.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:      Villard, Johnson, Larvadain, Jones, Fowler, Silver, Gibson.

NAYS:      None.

ABSENT:   None.

The resolution was thereupon declared adopted on this the 4^th day of September, 2012.

Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Fowler, to wit:

                             RESOLUTION NO.   9102-2012

A RESOLUTION AUTHORIZING ADVERTISE-

MENT FOR BIDS FOR RENOVATIONS TO THE

MAIN COMPUTER FACILITY IN CITY HALL.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:      Villard, Johnson, Larvadain, Jones, Fowler, Silver, Gibson.

NAYS:      None.

ABSENT:   None.

The resolution was thereupon declared adopted on this the 4^th day of September, 2012.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO PUBLIC HEARING

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Fowler and seconded by Mr. Jones, to wit:

                           ORDINANCE NO.    175-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ACCEPT THE LOW BID SUBMITTED FOR

             A CRISIS COMMUNICATION SYSTEM FOR

             USE BY ALEXANDRIA POLICE DEPARTMENT,

             AS REFLECTED BY BIDS RECEIVED AND TO

             ENTER INTO CONTRACT FOR SAID SYSTEM

             AND OTHER MATTERS WITH RESPECT THERETO.

             The President called for any discussion, a vote was called for and the following was recorded:

YEAS:      Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 4^th day of September, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Villard and seconded by Mr. Jones, to wit:

                           ORDINANCE NO.    176-2012

             AN ORDINANCE AUTHORIZING THE MAYOR TO

             ACCEPT THE LOW BID SUBMITTED FOR BRASS

             FITTINGS & MISCELLANEOUS ITEMS FOR A

             TWELVE MONTH PERIOD, AS REFLECTED BY

             BIDS RECEIVED AND TO ENTER INTO

             CONTRACT FOR SAID ITEMS AND OTHER

             MATTERS WITH RESPECT THERETO.

             The President called for any discussion, a vote was called for and the following was recorded:

YEAS:      Villard, Johnson, Larvadain, Jones, Fowler, Silver, Gibson.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 4^th day of September, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Johnson and seconded by Mr.  Jones, to wit:

                           ORDINANCE NO.    177-2012

             AN ORDINANCE AUTHORIZING THE MAYOR TO

             ACCEPT THE LOW BID SUBMITTED FOR

             HYDRAULIC TRASH LOADER BODY TO BE

             MOUNTED ON THE CITY’S CHASSIS CAB, AS

             REFLECTED BY BIDS RECEIVED AND TO

             ENTER INTO CONTRACT FOR SAID LOADER

             BODY AND OTHER MATTERS WITH RESPECT

             THERETO.

             The President called for any discussion, a vote was called for and the following was recorded:

YEAS:      Johnson, Larvadain, Jones, Fowler, Silver, Gibson, Villard.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 4^th day of September, 2012.

             The next item on the agenda that being to consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for plastic refuse bags for a twelve month period was delayed for two weeks.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Villard and seconded by Ms. Gibson, to wit:

                           ORDINANCE NO.    178-2012

             AN ORDINANCE AUTHORIZING CHANGE

             ORDER NO. 3 FOR MASONIC DRIVE

             RECREATIONAL DISTRICT GATEWAY AND

             DESTINATION SIGNAGE AND OTHR MATTERS

             WITH RESPECT THERETO.

             The President called for any discussion, a vote was called for and the following was recorded:

YEAS:      Villard, Johnson, Larvadain, Jones, Fowler, Silver, Gibson.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 4^th day of September, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Jones and seconded by Mr.  Fowler, to wit:

                           ORDINANCE NO.    179-2012

             AN ORDINANCE AUTHORIZING AN AMENDMENT

             TO ORDINANCE NO. 148-2012 REDUCING THE

             UTILITY SERVITUDE FROM THE FULL LENGTH

             AND WIDTH OF THE REVOKED 50’ RIGHT OF

             WAY TO A UTILITY SERVITUDE BEING 30’ WIDE

             AND OTHER MATTERS WITH RESPECT THERETO.

             The President called for any discussion, a vote was called for and the following was recorded:

YEAS:      Jones, Fowler, Silver, Gibson, Villard, Johnson, Larvadain.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 4^th day of September, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Fowler and seconded by Mr.  Jones, to wit:

                           ORDINANCE NO.    180-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ACCEPT THE PROPOSAL SUBMITTED BY

             LOUISIANA NATURAL GAS SERVICES FOR

             DOT PUBLIC AWARENESS MANAGEMENT

             SERVICES AND OTHER MATTERS WITH

             RESPECT THERETO.

             The President called for any discussion, a vote was called for and the following was recorded:

YEAS:      Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 4^th day of September, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Jones and seconded by Mr. Villard, to wit:

                           ORDINANCE NO.    181-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ACCEPT PROPOSAL SUBMIITTED BY

             MEYER, MEYER, LACROIX & HIXSON FOR

             PREPARATION, DESIGN, AND CONSTRUCTION

             OBSERVATION OF HWY. 1 GROUND STORAGE

             TANK AND OTHER MATTERS WITH RESPECT

             THERETO.

             The President called for any discussion, a vote was called for and the following was recorded:

YEAS:      Jones, Fowler, Silver, Gibson, Villard, Johnson, Larvadain.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 4^th day of September, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Villard, to wit:

                           ORDINANCE NO.    182-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ACCEPT PROPOSAL SUBMITTED BY

             MONCEAUX-BULLER FOR THE ANNUAL

             REQUIREMENTS CONTRACT FOR GAS,

             WATER AND WASTEWATER DEPARTMENTS

             AND OTHER MATTERS WITH RESPECT THERETO.

             The President called for any discussion, a vote was called for and the following was recorded:

YEAS:      Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 4^th day of September, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Jones and seconded by Mr. Villard, to wit:

                           ORDINANCE NO.    183-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ENTER INTO A COOPERATIVE ENDEAVOR

             AGREEMENT WITH KENT HOUSE PLANTATION

             TO PROVIDE FOR THE USE OF CERTAIN CITY

             FACILITIES AND SERVICES AND OTHER

             MATTERS WITH RESPECT THERETO.

             The President called for any discussion.  Ms. Alice Scarborough, Director of Kent House was present to thank the City for their services with the “First Annual Le Tour de Bayou” cycling festival.   She stated that she hopes it turns out to be an annual event for the Kent House.  A vote was called for and the following was recorded:

YEAS:      Jones, Fowler, Silver, Gibson, Villard, Johnson, Larvadain.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 4^th day of September, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Johnson and seconded by Mr.  Fowler, to wit:

                           ORDINANCE NO.    184-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO RENEW THE COOPERATIVE ENDEAVOR

             AGREEMENT WITH THE BOARD OF SUPER-

             VISORS AT LOUISIANA STATE UNIVERSITY

             AND AGRICULTURAL AND MECHANICAL

             COLLEGE AND OTHER MATTERS WITH

             RESPECT THERETO.

             The President called for any discussion, a vote was called for and the following was recorded:

YEAS:      Johnson, Larvadain, Jones, Fowler, Silver, Gibson, Villard.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 4^th day of September, 2012.

FINANCE AND LEGAL AFFAIRS COMMITTEE

             The next item on the agenda that being to consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for Alexander Fulton Hotel and Convention Center re-roofing project was delayed for two weeks.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms.  Gibson and seconded by Mr.  Villard, to wit:

                           ORDINANCE NO.    185-2012

             AN ORDINANCE AUTHORIZING THE MAYOR

             TO ACCEPT THE LOW BID SUBMITTED FOR

             AN ANNUAL BID FOR 2013 MODEL YEAR

             VEHICLES, AS REFLECTED BY BIDS

             RECEIVED AND TO ENTER INTO CONTRACT

             FOR SAID VEHICLES AND OTHER MATTERS

             WITH RESPECT THERETO.

             The President called for any discussion.  The Finance & Legal Affairs committee recommended approval of this item.  A vote was called for and the following was recorded:

YEAS:      Gibson, Villard, Johnson, Larvadain, Jones, Silver.

NAYS:      None.

ABSENT:   None.

ABSTAIN:  Fowler.

The ordinance was thereupon declared adopted on this the 4^th day of September, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Fowler and seconded by Ms. Gibson, to wit:

                           ORDINANCE NO.    186-2012

             AN ORDINANCE PROVIDING FOR THE

             INCURRING OF DEBT AND ISSUANCE, EXECUTION,

             NEGOTIATION, SALE AND DELIVERY OF NOT

             EXCEEDING TEN MILLION DOLLARS ($10,000,000)

             OF TAXABLE LIMIITED TAX BONDS, SERIES 2012

             (THE “BONDS”), OF THE CITY OF ALEXANDRIA

             STATE OF LOUISIANA; PRESCRIBING THE FORM,

             TERMS AND CONDITIONS OF THE BONDS;

             DESIGNATING THE DATE, DENOMINATION AND

             PLACE OF PAYMENT THEREOF IN PRINCIPAL

             AND INTEREST; AUTHORIZING THE AGREEMENT

             WITH THE PAYING AGENDA; AND PROVIDING FOR

             OTHER MATTERS IN CONNECTIONN THEREWITH.

             The President called for any discussion.  The Finance & Legal Affairs committee recommended approval of this item.  A vote was called for and the following was recorded:

YEAS:      Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 4^th day of September, 2012.

(Exhibit B (Defeasance and Escrow Deposit Agreement), Exhibit C (Bond Purchase Agreement) and Exhibit D (Notice of Defeasance and Call for Redemption) to this ordinance have not been published.  These Exhibits are on file with the Office of the City Clerk, City of Alexandria, 915 Third Street, Alexandria, Louisiana 71301 and are available for inspection during regular business hours weekdays, Monday through Friday)

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Villard, to wit:

                           ORDINANCE NO.    187-2012

             AN ORDINANCE AMENDING 2012-2013

             CAPITAL BUDGET FOR HIGHWAY 1 WATER

             TANK PROJECT AND OTHER MATTERS WITH

             RESPECT THERETO.

             The President called for any discussion, a vote was called for and the following was recorded:

YEAS:      Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:      None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 4^th day of September, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Fowler and seconded by Mr. Villard, to wit:

                           ORDINANCE NO.    188-2012

             AN ORDINANCE AMENDING 2012-2013

             OPERATING BUDGET FOR POSITIONS IN

             THE UTILITIES SYSTEM FUND AND

             OTHER MATTERS WITH RESPECT THERETO.

             The President called for any discussion.  There were several questions concerning this item among council members.  Mr. Mike Marcotte, Director of Utilities was present to answer questions from the Council.  The Finance & Legal Affairs committee recommended approval of this item.   A vote was called for and the following was recorded:

YEAS:      Fowler, Silver, Gibson, Villard, Johnson, Jones.

NAYS:      Larvadain.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 4^th day of September, 2012.

RESOLUTIONS

PUBLIC HEARING

Mr. Johnson moved for the adoption of the following resolution which was seconded by Mr. Fowler, to wit:

                             RESOLUTION NO.   9103-2012

A RESOLUTION REMOVING FROM THE LIST

STRUCTURE LOCATED AT 1238 ELLIOTT

STREET, WILLIAM W. KING AND ELLA B. KING,

BECAUSE OWNER REHAB IS COMPLETE.

The President called for any discussion.  The Clerk stated that the Community Development department wished to remove this item from the list.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:      Johnson, Larvadain, Jones, Fowler, Silver, Gibson, Villard.

NAYS:      None.

ABSENT:   None.

The resolution was thereupon declared adopted on this the 4^th day of September, 2012.

Mr. Fowler moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:

                             RESOLUTION NO.   9104-2012

A RESOLUTION CONFIRMING JOHN T.

MCDANIEL AND CHRISTEE GABOUR

ATWOOD TO SREVE ON THE ALEXANDRIA

HUMAN RELATIONS COMMISSION.

The President called for any discussion.  Mr. Page was recognized and then introduced the two new appointees and other board members that were in attendance at the meeting.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:      Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:      None.

ABSENT:   None.

The resolution was thereupon declared adopted on this the 4^th day of September, 2012.

COMMITTEES

             There were no reports from the Finance and Legal Affairs, Utility, Personnel, Public Safety, Works & Transportation, Economic, Workforce & Planning, Property & Zoning, Community Affairs, Services & Events and A & E Selection committees.

             Mr. Johnson stated that he wanted the Financial Report to be discussed at the next Finance & Legal Affairs committee.  It was stated that it would be on the committee agenda.

             Mr. Johnson stated that he would like to hear a report from the Administration on the effects of Hurricane Isaac in the City.

             There being no further business to come before the

Council, on motion properly seconded, the meeting was adjourned.

                                               /S/  HARRY B. SILVER

                                                President  

ATTEST:

­­­­­­­­­­

/S/  NANCY L. THIELS,

City Clerk