Council Meeting Minutes - 2012-10-30
Document Date:
Tuesday, October 30, 2012
Regular Session
PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD OCTOBER 30, 2012.
The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, October 30, 2012 at 5:00 P.M. There were present the Honorable Roosevelt L. Johnson, Ed Larvadain, III, Jerry W. Jones, Jr., Harry B. Silver, James “Jim” Villard, Chuck Fowler and Mitzi Gibson. Also present were members of the Council staff, the Legal Division, Mayor Jacques Roy, Chief Operating Officer T.W. Thompson and other members of the Administration.
The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Harry B. Silver, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Reverend Errol Dorsey (former councilman for the City of Alexandria) and the Pledge of Allegiance was led by Councilman Chuck Fowler.
CONSENT CALENDAR
The Council next read all items found under the heading Consent Calendar and assigned them to committees.
Mr. Fowler moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.
Mr. Fowler moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.
Ms. Gibson seconded the motion. It was unanimously carried by the Council.
On motion of Mr. Fowler, seconded by Ms. Gibson, the minutes taken from a regular meeting held October 30, 2012 were unanimously approved by the Council.
Bids were received for Call Center (Jakes Building) roof replacement project.
Name of Bidder Amt. of Bid
Ace Roofing, Inc. $179,000.00
Reynolds Construction $212,908.00
Industrial Roofing and Construction $247,260.00
Mid-Western Commercial Roofers $185,720.00
Vincent’s Roofing $250,000.00
Terry’s Roofing & Sheet Metal $197,600.00
Independent Roofing Systems, Inc. $193,000.00
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler, seconded by Ms. Gibson, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
CALL CENTER (JAKES BUILDING) ROOF
REPLACEMENT PROJECT, AS REFLECTED BY
BIDS RECEIVED AND TO ENTER INTO
CONTRACT FOR SAID CALL CENTER (JAKES
BUILDING) AND OTHER MATTERS WITH RESPECT
THERETO.
Bids were received for Alexandria Zoo Children’s area building roof replacement and other mitigation work.
Name of Bidder Base Bid Alt. 1 Alt. 2 Alt. 3
Petron, LLC $203,000 $15,000 $15,000 $8,500
T.L. Construction $176,803 $ 6,010 $ 7,000 $3,100
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler seconded by Ms. Gibson, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
ALEXANDRIA ZOO CHILDREN’S AREA BUILDING
ROOF REPLACEMENT AND OTHER MITIGATIION
WORK, AS REFLECTED BY BIDS RECEIVED AND
TO ENTER INTO CONTRACT FOR SAID
ROOF REPLACEMENT AND OTHER MATTERS
WITH RESPECT THERETO.
Bids were received for floating aerator assemblies for the Wastewater department
Name of Bidder Bid amount
Environmental Equipment $10,000/each - $40,000
Aerator Solutions $ 9,544/each - $38,176
Siemens $10,601/each - $42,404
Rylee Contracting $12,065/each - $49,860
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler seconded by Ms. Gibson, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
FLOATING AERATOR ASSEMBLIES FOR THE
WASTEWATER DEPARTMENT, AS REFLECTED
BY BIDS RECEIVED AND TO ENTER INTO
CONTRACT FOR SAID ASSEMBLIES AND OTHER
MATTERS WITH RESPECT THERETO.
The next item on the agenda that being to consider introduction of an ordinance authorizing the Mayor to accept the low bid submitted for mini-arborist with 53’ bucket boom (back yard buggy) for use by the Electric Distribution department was pulled from the agenda.
On motion of Mr. Fowler and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A LEASE AGREEMENT WITH
XEROX CORPORATION FOR A NEW XEROX
770 DIGITAL COLOR PRESS TO REPLACE
EXISTING COLOR PRESS FOR THE PRINT
SHOP AND OTHER MATTERS WITH RESPECT
THERETO.
The above item was referred to the Finance and Legal Affairs committee.
On motion of Mr. Fowler and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ENTER INTO A PROFESSIONAL SERVICES
AGREEMENT WITH ASSURECO RISK MANAGE-
MENT AND REGULATORY COMPLIANCE TO
PERFORM PROFESSIONAL SERVICES RELATED
TO CITY COMPLIANCE WITH EPA RISK MANAGE-
MENT PROGRAM REQUIREMENTS AND OTHER
MATTERS WITH RESPECT THERETO.
On motion of Mr. Fowler and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ENTER INTO A GRANT AGREEMENT WITH
INNER-CITY REVITALIZATION CORPORATION
(IRC), FOR THE DEVELOPMENT OF SINGLE-
FAMILY HOMEOWNERSHIP HOUSING UNINTS
AND OTHER MATTERS WITH RESPECT THERETO.
The above item was referred to the Finance and Legal Affairs committee.
ORDINANCES FOR FINAL ADOPTION
SUBJECT TO PUBLIC HEARING
Mr. Fowler moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:
RESOLUTION NO. 9118-2012
A RESOLUTION REJECTING BIDS RECEIVED
OCTOBER 16, 2012 AND AUTHORIZING
RE-ADVERTISEMENT FOR BIDS FOR
REVISIONS TO CITY HALL COMPUTER ROOM
FIRE SUPPRESSION. BIDS TO BE OPENED AT
A LATER DATE.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 30th day of October, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Johnson, to wit:
ORDINANCE NO. 215-2012
AN ORDINANCE REZONING PROPERTY
LOCATED AT 5027 BURNAMAN STREET
AS REQUESTED BY MERCEY JACKSON
FROM “SF-2/MHO”, SINGLE FAMILY WITH
A MOBILE HOME OVERLAY DISTRICT TO
ALLOW FOR AN OWNER OCCUPIED
SINGLE-FAMILY RESIDENCE AND OTHER
MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 30th day of October, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Jones and seconded by Mr. Johnson, to wit:
ORDINANCE NO. 216-2012
AN ORDINANCE REZONING PROPERTY
LOCATED AT 1316 ENTERPRISE ROAD,
AS REQUESTED BY MR. CALVIN BROWN
FROM “C-2” GENERAL COMMERCIAL
DISTRICT TO “MF-1/OO” MULTI-FAMILY
(LOW DENSITY) OFFICE OVERLAY DISTRICT
TO ALLOW FOR THE CONSTRUCTION OF
DUPLEXES AND OTHER MATTERS WITH
RESPECT THERETO.
The President called for any discussion. Reverend Errol Dorsey was present to speak on this item, on behalf of his church, New Birth Fellowship Church and Mr. Calvin Brown. There being no other discussion, a vote was called and the following recorded:
YEAS: Jones, Fowler, Silver, Gibson, Villard, Johnson, Larvadain.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 30th day of October, 2012.
UTILITY COMMITTEE
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Jones, to wit:
ORDINANCE NO. 217-2012
AN ORDINANCE AMENDING 2012-2013
OPERATING BUDGET FOR ENGINEERING
TECH II POSITIIONS IN THE UTILITY
SERVICES DEPARTMENT AND OTHER
MATTERS WITH RESPECT THERETO.
The President called for any discussion. The Utility Committee recommended approval of this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 30th day of October, 2012.
FINANCE AND LEGAL AFFAIRS COMMITTEE
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Villard, to wit:
ORDINANCE NO. 218-2012
AN ORDINANCE AMENDING 2012-2013
OPERATING BUDGET FOR MAYORAL
ASSISTANT POSITIONS AND OTHER
MATTERS WITH RESPECT THERETO.
The President called for any discussion. The Finance and Legal Affairs committee recommended approval of this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Jones.
NAYS: Larvadain.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 30th day of October, 2012.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Villard, to wit:
ORDINANCE NO. 219-2012
AN ORDINANCE AMENDING 2012-2013
CAPITAL BUDGET FOR RECREATIONAL
PARK IMPROVEMENTS AND OTHER MATTERS
WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 30th day of October, 2012.
RESOLUTION
Mr. Fowler moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:
RESOLUTION NO. 9119-2012
A RESOLUTION CONFIRMING ALAINNA MIRE
AS DIRECTOR OF PERSONNEL AND HUMAN
RESOURCES, AS RECOMMENDED BY THE
MAYOR.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 30th day of October, 2012.
COMMITTEES
There were no reports from the Finance and Legal Affairs committee, Utility committee, Personnel committee, Public Safety, Works and Transportation committee, Economic, Workforce and Planning Development committee, Property and Zoning committee, Community Affairs, Services and Events committee and A & E Selection committees.
Mr. Larvadain thanked Ms. Winnie Marshall and the neighborhood watch group for the clean-up in District One that was held recently.
Ms. Gibson wanted to invite the community to the HDQ Unity Park for their Fall Fair to be held on Wednesday, October 31, 2012 from 5:30 P.M. – 8:00 P.M.
It was announced that the City of Alexandria will hold trick-a-treating from the hours of 6:00 P.M. – 8:00 P.M.
It was announced that the Alexandria Zoo will sponsor Zoo Boo from 5:00 P.M. – 8:00 P.M.
There being no further business to come before the
Council, on motion properly seconded, the meeting was adjourned.
/S/ HARRY B. SILVER
President
ATTEST:
/S/ NANCY L. THIELS,
City Clerk