Council Meeting Minutes - 2012-11-13

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD NOVEMBER 13, 2012.

The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, November 13, 2012 at 5:00 P.M.  There were present the Honorable Roosevelt L. Johnson, Ed Larvadain, III,  Jerry W. Jones, Jr., Harry B. Silver, James “Jim” Villard, Chuck Fowler and Mitzi Gibson.  Also present were members of the Council staff, the Legal Division, Mayor Jacques Roy, Chief Operating Officer Albin Provosty and other members of the Administration.

The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Harry B. Silver, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilman Jerry Jones and the Pledge of Allegiance was led by Councilman Chuck Fowler.

CONSENT CALENDAR                                               

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Mr. Fowler moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.

              Mr. Fowler moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.

Mr. Villard seconded the motion.  It was unanimously carried by the Council.

              On motion of Mr. Fowler, seconded by Mr. Villard, the minutes taken from a regular meeting and held October 30, 2012 were unanimously approved by the Council.

              Bids were received for cast/ductile iron & related accessories for a twelve month period.

Name of Bidder

Louisiana Utilities Supply

Coburn’s Supply

Southern Pipe

Lafayette Winwater

              The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Fowler, seconded by Mr. Villard, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

CAST/DUCTILE IRON & RELATED ACCESSORIES

FOR A TWELVE MONTH, AS REFLECTED BY BIDS

RECEIVED AND TO ENTER INTO CONTRACT

FOR SAID ACCESSORIES, AND OTHER MATTERS

WITH RESPECT THERETO.

              Bids were received for operating supplies for the Wastewater department.

Name of Bidder

The Plumbing Warehouse (LCR)

Louisiana Utilities

Coburns Supply

Lafayette Winwater

              The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Fowler seconded by Mr. Villard, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

OPERATING SUPPLIES FOR THE WASTEWATER

DEPARTMENT, AS REFLECTED BY BIDS

RECEIVED AND TO ENTER INTO CONTRACT

FOR SAID SUPPLIES AND OTHER MATTERS

WITH RESPECT THERETO.

              Receipt of bids for the following item was postponed until December 11, 2012, but an ordinance for introduction was approved as follows.

On motion of Mr. Fowler and seconded by Mr. Villard, the following ordinance was introduced:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

RENOVATIONS TO ELEVATORS AT CITY HALL,

AS REFLECTED BY BIDS RECEIVED AND TO

ENTER INTO CONTRACT FOR SAID RENOVATIONS

AND OTHER MATTERS WITH RESPECT THERETO.

              Receipt of bids for the following item was postponed until December 11, 2012, but an ordinance for introduction was approved as follows.

On motion of Mr. Fowler and seconded by Mr. Villard, the following ordinance was introduced:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

RENOVATIONS TO ELEVATORS AT CUSTOMER

SERVICE BUILDING, AS REFLECTED BY BIDS

RECEIVED AND TO ENTER INTO CONTRACT

FOR SAID RENOVATIONS AND OTHER MATTERS

WITH RESPECT THERETO.

On motion of Mr. Fowler and seconded by Mr. Villard, the following ordinance was introduced:

              AN ORDINANCE AMENDING 2012-2013

              OPERATING BUDGET FOR POSITIONS IN

              THE POLICE DEPARTMENT AND OTHER

              MATTERS WITH RESPECT THERETO.

On motion of Mr. Fowler and seconded by Mr. Villard, the following ordinance was introduced:

              AN ORDINANCE AUTHORIZING THE ACQUISITION

              OF PARCE #728 REQUIRED FOR THE SUGAR-

              HOUSE ROAD DRAINAGE AND IMPROVEMENT

              PROJECT AND OTHER MATTERS WITH RESPECT

              THERETO.

On motion of Mr. Fowler and seconded by Mr. Villard, the following ordinance was introduced:

              AN ORDINANCE AUTHORIZING THE MAYOR

              TO ENTER INTO A COOPERATIVE ENDEAVOR

              AGREEMENT WITH THE ALEXANDRIA MARDI

              GRAS ASSOCIATION FOR SUPPORT OF THE

              2013 AND 2014 MARDI GRAS ACTIVITIES AND

              OTHER MATTERS WITH RESPECT THERETO.

On motion of Mr. Fowler and seconded by Mr. Villard, the following ordinance was introduced:

              AN ORDINANCE REZONING PROPERTY

              LOCATED AT 1744 LEVIN STREET AS

              REQUESTED BY WALTER CROOKS, FROM

              “SF-2” SINGLE FAMILY MODERATE DENSITY

              DISTRICT TO “C-1” LIMITED COMMERCIAL

              DISTRICT TO ALLOW FOR COMMERCIAL

              PARKING AND OTHER MATTERS WITH

              RESPECT THERETO.

Mr. Fowler moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:

                             RESOLUTION NO.   9120-2012

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR ELECTRIC METERS FOR A

TWELVE MONTH PERIOD.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:       Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:       None.

ABSENT:   None.

The resolution was thereupon declared adopted on this the 13^th day of November, 2012.

Mr. Fowler moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:

                             RESOLUTION NO.   9121-2012

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR GAS METERS FOR A

TWELVE MONTH PERIOD.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:       Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:       None.

ABSENT:   None.

The resolution was thereupon declared adopted on this the 13^th day of November, 2012.

Mr. Fowler moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:

                             RESOLUTION NO.   9122-2012

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR WATER METERS FOR A

TWELVE MONTH PERIOD.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:       Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:       None.

ABSENT:   None.

The resolution was thereupon declared adopted on this the 13^th day of November, 2012.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO PUBLIC HEARING

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Fowler and seconded by Mr. Villard, to wit:

                            ORDINANCE NO.    220-2012

              AN ORDINANCE AUTHORIZING THE MAYOR

              TO ACCEPT THE LOW BID SUBMITTED FOR

              CALL CENTER (JAKES BUILDING) ROOF

              REPLACEMENT PROJECT, AS REFLECTED

              BY BIDS RECEIVED AND TO ENTER INTO

              CONTRACT FOR SAID ROOF AND OTHER 

              MATTERS WITH RESPECT THERETO.

              The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:       Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:       None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 13^th day of November, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Villard, to wit:

                            ORDINANCE NO.    221-2012

              AN ORDINANCE AUTHORIZING THE MAYOR

              TO ACCEPT THE LOW BID SUBMITTED FOR

              ALEXANDRIA ZOO CHILDREN’S AREA

              BUILDING ROOF REPLACEMENT AND OTHER

              MITIGATION WORK, AS REFLECTED BY BIDS

              RECEIVED AND TO ENTER INTO CONTRACT FOR

              SAID ROOF AND OTHER MATTERS WITH

              RESPECT THERETO.

              The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:       Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.

NAYS:       None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 13^th day of November, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Fowler and seconded by Mr. Villard, to wit:

                            ORDINANCE NO.    222-2012

              AN ORDINANCE AUTHORIZING THE MAYOR

              TO ACCEPT THE LOW BID SUBMITTED FOR

              FLOATING AERATOR ASSEMBLIES FOR THE

              WASTEWATER DEPARTMENT, AS REFLECTED

              BY BIDS RECEIVED AND TO ENTER INTO

              CONTRACT FOR SAID ASSEMBLIES AND OTHER      

              MATTERS WITH RESPECT THERETO.

              The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:       Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:       None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 13^th day of November, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Jones, to wit:

                            ORDINANCE NO.    223-2012

              AN ORDINANCE AUTHORIZING THE MAYOR

              TO ENTER INTO A PROFESSIONAL SERVICES

              AGREEMENT WITH ASSURECO RISK

              MANAGEMENT AND REGULATORY COMPLIANCE

              TO PERFORM PROFESSIONAL SERVICES

              RELATED TO CITY COMPLIANCE WITH EPA

              RISK MANAGEMENT PROGRAM REQUIRE-

              MENTS AND OTHER MATTERS WITH RESPECT

              THERETO.

              The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:       Gibson, Villard, Johnson, Larvadain, Jones, Fowler, Silver.

NAYS:       None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 13^th day of November, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Johnson and seconded by Mr. Villard, to wit:

                            ORDINANCE NO.    224-2012

              AN ORDINANCE AUTHORIZING THE MAYOR

              TO ENTER INTO A LEASE AGREEMENT WITH

              XEROX CORPORATION FOR A NEW XEROX

              770 DIGITAL COLOR PRESS TO REPLACE

              EXISTING COLOR PRESS FOR THE PRINT

              SHOP AND OTHER MATTERS WITH RESPECT

              THERETO.

              The President called for any discussion.  The Finance and Legal Affairs committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:       Johnson, Larvadain, Jones, Fowler, Silver, Gibson, Villard.

NAYS:       None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 13^th day of November, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr.  Fowler and seconded by Ms. Gibson, to wit:

                            ORDINANCE NO.    225-2012

              AN ORDINANCE AUTHORIZING THE MAYOR

              TO ENTER INTO A GRANT AGREEMENT WITH

              INNER-CITY REVITALIZATION CORPORATION

              (IRC), FOR THE DEVELOPMENT OF SINGLE-

              FAMILY HOMEOWNERSHIP HOUSING UNITS

              AND OTHER MATTERS WITH RESPECT THERETO.

              The President called for any discussion.  The Finance and Legal Affairs committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:       Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:       None.

ABSENT:   None.

The ordinance was thereupon declared adopted on this the 13^th day of November, 2012.

COMMITTEES

              There were no reports from the Finance & Legal Affairs, Utility, Personnel, Public Safety, Works and Transportation, Economic, Workforce & Planning, Property & Zoning, Community Affairs, Services & Events and A & E Selection committees.

              Mr. President next called on Mr. Gist.  He read an ordinance for introduction concerning contracts with Alexis Crew Productions to be brought up under unanimous consent.  It was moved by Mr. Jones and seconded by Mr. Villard to add this item to the agenda.  A roll call vote was called and resulted as follows:

YEAS:       Jones, Fowler, Silver, Gibson, Villard, Johnson, Larvadain.

NAYS:       None.

ABSENT:   None.

On motion of Mr. Fowler and seconded by Ms. Gibson, the following ordinance was introduced:

AN ORDINANCE AUTHORIZING THE MAYOR TO

                ENTER INTO CONTRACTS AND ANY NECESSARY

                ANCILLARY AGREEMENTS WITH ALEXIS CREW

                PRODUCTIONS TO PROMOTE FILM PRODUCTION

                WITHIN CENTRAL LOUISIANA, ASSIST LOCAL

                EQUITY PARTNERS AND TO TRAIN LOCAL CREWS;

                TO PROVIDE FUNDING OF UP TO FIFTY THOUSAND

                ($50,000) IN INKIND AND MONETARY VALUE; AND

                TO PROVIDE FOR ASSISTANCE AND WORKMANSHIP

FROM THE DEPARTMENT OF UTILITIES; PUBLIC

                WORKS, POLICE AND FIRE AND OTHER MATTERS

                WITH RESPECT THERETO, INCLUDING SEEKING

                PARTNERING WITH OTHER DEVELOPMENT STAKE-

                HOLDERS AND PARTNERS.

        The above item was referred to the Finance and Legal Affairs committee.

              The Council members wished everyone a “Happy Thanksgiving”.

              There being no further business to come before the

Council, on motion properly seconded, the meeting was adjourned.

                                                /S/  HARRY B. SILVER

                                                       President  

ATTEST:

­­­­­­­­­­

/S/  NANCY L. THIELS,

City Clerk