Council Meeting Minutes - 2013-03-19
Document Date:
Tuesday, March 19, 2013
Regular Session
PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD MARCH 19, 2013.
The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, March 19, 2013 at 5:00 P.M. There were present the Honorable Ed Larvadain, III, Harry B. Silver, James “Jim” Villard, Chuck Fowler and Jules Green. Absent were Mitzi LaSalle and Lee Rubin. Also present were members of the Council staff, the Legal Division, Mayor Jacques Roy, Chief Operating Officer T.W. Thompson and other members of the Administration.
The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Chuck Fowler, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Reverend Michael Caffery and the Pledge of Allegiance was led by City Clerk Nancy Thiels.
CONSENT CALENDAR
The Council next read all items found under the heading Consent Calendar and assigned them to committees.
Mr. Silver moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.
Mr. Silver moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.
Mr. Villard seconded the motion. It was unanimously carried by the Council.
On motion of Mr. Silver, seconded by Mr. Villard, the minutes taken from a regular meeting which was held March 5, 2013 was unanimously approved by the Council.
Bids were received for 138 KV gas circuit breaker for Sterkx Substation.
Name of Bidders Amt. of Bid Additional Optional
Hitachi 49,950 49,950
PA Breaker 50,250 45,540
Electric Equipment 62,460 62,460
Siemens 63,998 63,998
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Silver, seconded by Mr. Villard, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
138 KV GAS CIRCUIT BREAKER FOR STERKX
SUBSTATION, AS REFLECTED BY BIDS RECEIVED
AND TO ENTER INTO CONTRACT FOR SAID
BREAKER AND OTHER MATTERS WITH RESPECT
THERETO.
Bids were received for operating supplies for the Electric Distribution department.
Name of Bidders
Bill Gray – Interlight
Sequel Electric Supply
Light Bulb Depot
Irby
Rexel
Wesco
Techline
Greco
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Silver, seconded by Mr. Villard, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
OPERATING SUPPLIES FOR THE ELETRIC
DISTRIBUTION DEPARTMENT, AS
REFLECTED BY BIDS RECEIVED AND TO
ENTER INTO CONTRACT FOR SAID SUPPLIES
AND OTHER MATTERS WITH RESPECT THERETO.
Bids were received for pre-stressed wood pole equivalent concrete poles for the Electric Distribution department.
Name of Bidder
Stresscrete
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Silver, seconded by Mr. Villard, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
PRE-STRESSED WOOD POLE EQUIVALENT
CONCRETE POLES FOR THE ELECTRIC DISTRI-
BUTION DEPARTMENT, AS REFLECTED BY BIDS
RECEIVED AND TO ENTER INTO CONTRACT
FOR SAID POLES AND OTHER MATTERS WITH
RESPECT THERETO.
Bids were received for ready mix concrete for a twelve month period.
Name of Bidders
TXI
Heck Industries
Ascension Ready Mix
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Silver, seconded by Mr. Villard, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
READY MIX CONCRETE FOR A TWELVE
MONTH PERIOD, AS REFLECTED BY BIDS
RECEIVED AND TO ENTER INTO CONTRACT
FOR SAID CONCRETE AND OTHER MATTERS
WITH RESPECT THERETO.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A PROFESSIONAL SERVICES
AGREEMENT WITH GREGOARY SAVILLE
D/B/A ALERNATION, LLC TO PROVIDE
CONSULTING SERVICES REGARDING NEIGHBOR-
HOOD SAFETY AND CRIME PREVENTION FOR
SAFE ALEX AND OTHER MATTERS WITH
RESPECT THERETO.
The above item was referred to the Public Safety, Works and Transportation committee.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A PROFESSIIONAL SERVICES
AGREEMENT WITH MOLLY BRITT TO PROVIDE
SERVICES FOR THE OUTDOORS ALEXANDRIA
FESTIVAL IN CONJUNCTION WITH THE
COMMUNITY SERVICES DIVISION AND OTHER
MATTERS WITH RESPECT THERETO.
The above item was referred to the Finance & Legal Affairs committee.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO RENEW THE EXISTING AGREEMENT WITH
DPS FINANCIAL SOLUTIONS ON BEHALF OF
THE ALEXANDRIA FESTIVAL ASSOCIATION AND
OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE RENEWING ORDINANCE NO.
84-2003, PROVIDING FOR DESIGNATION AND
CONTRACTING WITH SOLE PROVIDER OF
AMBULANCE SERVICES IN ACCORDANCE WITH
LA R.S. 33:4791.1 AND OTHER MATTERS WITH
RESPECT THERETO.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A REVISED GRANT AGREEMENT
WITH SHEPHERD CENTER OF CENTRAL LA,
INC., TO PROVIDE CASE MANAGEMENT, RENTAL
& UTILITY DEPOSITS, RENTAL & UTILITY
ASSISTANCE, FIRST MONTH RENT AND HMIS
ADMINISTRATION FOR THOSE AT RISK OF
BECOMING HOMELESS AND OTHER MATTERS
WITH RESPECT THERETO.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO RENEW THE EXISTING CONTRACTS WITH
ALEXANDRIA AUTO AUCTION, LLC AND
BONNETTE AUCTION COMMPANY FOR
PROFESSIONAL AUCTIONEERING SERVICES
FOR THE THIRD AND FINAL TWELVE MONTH
PERIOD AND OTHER MATTERS WITH RESPECT
THERETO.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT THE QUOTE RECEIVED FROM
PSC ENVIRONMENTAL SERVICES, LLC FOR
HOUSEHOLD HAZARDOUS WASTE SERVICES
AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO RENEW THE EXISTING CONTRACT WITH
SOLSCAPES, LLC FOR TRIMMING AND
REMOVAL OF TREES AND LIMBS AROUND
HIGH VOLTAGE LINES AND OTHER MATTERS
WITH RESPECT THERETO.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE ADOPTING THE OPERATING BUDGET FOR THE CITY OF ALEXANDRIA FOR FISCAL YEAR 2013/2014; TO MAKE APPROPRIATIONS FOR THE ORDINARY EXPENSES OF ALL CITY DIVISIONS, DEPARTMENTS, OFFICES AND AGENCIES, PENSIONS AND OTHERWISE PROVIDING WITH RESPECT TO THE EXPENDITURES OF APPROPRIATIONS; ADOPTING THE CAPITAL BUDGET FOR THE CITY OF ALEXANDRIA FOR FISCAL YEAR 2013/2014; APPROPRIATING FUNDS FOR THE CAPITAL BUDGET FOR THE CITY OF ALEXANDRIA FOR FISCAL YEAR 2013/2014 AND PROVIDING FOR CAPITAL EXPENDITURES; AND OTHER MATTERS WITH RESPECT TO APPROPRIATIONS, PRIORITIES REGARDING SAME AND THE EXPENDITURE OF FUNDS PERTAINING THERETO.
The above item was referred to the Finance & Legal Affairs committee.
Mr. Silver moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:
RESOLUTION NO. 9171-2013
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR UNDERGROUND ELECTRIC
CONSTRUCTION UNIT PRICING FOR THE
ELECTRIC DISTRIBUTION DEPARTMENT.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Silver, Fowler, Villard, Green, Larvadain.
NAYS: None.
ABSENT: LaSalle and Rubin.
The resolution was thereupon declared adopted on this the 5th day of March, 2013.
ORDINANCES FOR FINAL ADOPTION
SUBJECT TO PUBLIC HEARING
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Silver, to wit:
ORDINANCE NO. 38-2013
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT THE LOW BID SUBMITTED FOR
ALUMINUM PARKING CANOPY FOR THE
ELECTRIC DISTRIBUTION DEPARTMENT, AS
REFLECTED BY BIDS RECEIVED AND TO
ENTER INTO CONTRACT FOR SAID CANOPY
AND OTHER MATTERS WITH RESPECT
THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Villard, Green, Larvadain, Silver, Fowler.
NAYS: None.
ABSENT: LaSalle and Rubin.
The ordinance was thereupon declared adopted on this the 5th day of March, 2013.
Mr. Silver moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:
RESOLUTION NO. 9172-2013
A RESOLUTION REJECTING BIDS RECEIVED
AND AUTHORIZING RE-ADVERTISEMENT
FOR BIDS FOR ROOF REPLACEMENT AND
EXTERIOR REPAIRS FOR 2700 LEE STREET, THE
FORMER HANDIWORKS BUILDING.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Silver, Fowler, Villard, Green, Larvadain.
NAYS: None.
ABSENT: LaSalle and Rubin.
The resolution was thereupon declared adopted on this the 5th day of March, 2013.
The next item on the agenda that being to consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for outdoor electric power center & 15 KV metal clad switchgear for Sterkx Road substation was delayed for two weeks.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Green, to wit:
ORDINANCE NO. 39-2013
AN ORDINANCE AUTHORIZING CHANGE
ORDER #3 FOR THE CHILDREN’S AREA
BUILDING ROOF REPLACEMENT PROJECT
AT THE ALEXANDRIA ZOO AND OTHER
MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Villard, Green, Larvadain, Silver, Fowler.
NAYS: None.
ABSENT: LaSalle and Rubin.
The ordinance was thereupon declared adopted on this the 5th day of March, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Silver and seconded by Mr. Villard, to wit:
ORDINANCE NO. 40-2013
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A CONTRACT WITH WALTER
“BO” NEELY FOR CONSTRUCTION OBSERVA-
TION AND CONSULTING SERVICES AND
OTHER MATTES WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Silver, Fowler, Villard, Green, Larvadain.
NAYS: None.
ABSENT: LaSalle and Rubin.
The ordinance was thereupon declared adopted on this the 5th day of March, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Green, to wit:
ORDINANCE NO. 41-2013
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT THE QUOTE RECEIVED FROM
RED RIVER GLASS FOR REPLACEMENT
VEHICLE WINDSHIELDS AND TEMPERED
GLASS AND OTHER MATTERS WITH RESPECT
THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Villard, Green, Larvadain, Silver, Fowler.
NAYS: None.
ABSENT: LaSalle and Rubin.
The ordinance was thereupon declared adopted on this the 5th day of March, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Larvadain, to wit:
ORDINANCE NO. 42-2013
AN ORDINANCE DECLARING ONE 138-
12.47 KV STEP-DOWN SUBSTATION
TRANSFORMER AS SURPLUS PROPERTY
AND NO LONGER NEEDED BY THE CITY
OF ALEXANDRIA AND TO BE SOLD AS
SURPLUS TO THE HIGHEST SEALED OFFER
RECEIVED AND OTHER MATTERS WITH
RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Villard, Green, Larvadain, Silver, Fowler.
NAYS: None.
ABSENT: LaSalle and Rubin.
The ordinance was thereupon declared adopted on this the 5th day of March, 2013.
FINANCE AND LEGAL AFFAIRS COMMITTEE
The next five (5) items on the agenda were discussed in committee, but there was no recommendation from the committee on the approval or disapproval of these items, because of lack of a quorum. Therefore, the full council took the following action on each item.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Silver, to wit:
ORDINANCE NO. 43-2013
AN ORDINANCE AUTHORIZING THE MAYOR
TO ESTABLISH STANDARD PRACTICES AND
PROCEDURES TO CREATE UNIFORMITY,
ECONOMY, EFFICIENCY AND EFFECTIVENESS
IN THE PROPER MANAGEMENT AND ACCOUNTING
OF GRANTS INCLUDING, BUT NOT LIMITED TO
FEDERAL, STAE AND LOCAL SOURCES AND
OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Villard, Green, Larvadain, Silver, Fowler.
NAYS: None.
ABSENT: LaSalle and Rubin.
The ordinance was thereupon declared adopted on this the 5th day of March, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Green and seconded by Mr. Villard, to wit:
ORDINANCE NO. 44-2013
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO AN INTERGOVERNMENTAL
AGREEMENT WITH THE RAPIDES PARISH
POLICE JURY AND THE RAPIDES GRAVITY
DRAINAGE DISTRICT #1 IN ORDER TO
OBTAIN CERTAIN GRANT FUNDS OR FINANCING
AVAILABLE THROUGH THE STATE OF LOUISIANA
AND OTHERWISE PROVIDE RELATIVE TO,
CONTRACTING, SUPERVISION AND CONSTRUC-
TION OF IMPROVEMENTS TO THE DRAINAGE
SYSTEMS WITHIN THEIR RESPECTIVE JURISDIC-
TIONS AND OTHER RELATED MATTERS AND
OTHERWISE TO PROVIDE WITH RESPECT
THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Green, Larvadain, Silver, Fowler, Villard.
NAYS: None.
ABSENT: LaSalle and Rubin.
The ordinance was thereupon declared adopted on this the 5th day of March, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Silver, to wit:
ORDINANCE NO. 45-2013
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A GRANT AGREEMENT
WITH THE LOUISIANA HOUSING CORPORATION
AND OTHER MATTERS WITH RESPECT
THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Villard, Green, Larvadain, Silver, Fowler.
NAYS: None.
ABSENT: LaSalle and Rubin.
The ordinance was thereupon declared adopted on this the 5th day of March, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Silver, to wit:
ORDINANCE NO. 46-2013
AN ORDINANCE AMENDING 2012-2013
OPERATING BUDGET FOR POSITIONS
IN THE UTILITY DIVISION AND OTHER
MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Villard, Green, Larvadain, Silver, Fowler.
NAYS: None.
ABSENT: LaSalle and Rubin.
The ordinance was thereupon declared adopted on this the 5th day of March, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Green, to wit:
ORDINANCE NO. 47-2013
AN ORDINANCE AUTHORIZING THE MAYOR
TO APPROVE THE STARFIELD TECHNOLOGIES,
INC., EXTENDED VALIDATION CERTIFICATE
SERVICE SUBSCRIBER AGREEMENT FOR
INFORMATION SYSTEMS DEPARTMENT AND
OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Villard, Green, Larvadain, Silver, Fowler.
NAYS: None.
ABSENT: LaSalle and Rubin.
The ordinance was thereupon declared adopted on this the 5th day of March, 2013.
COMMITTEES
There were no reports from the Finance and Legal Affairs, Utility, Personnel/Insurance, Public Safety, Works and Transportation, Economic, Workforce, Planning Development, Community Affairs, Services and Events, Property & Zoning committee and A & E Selection committees.
Mr. Silver stated that as Chairman of the Finance & Legal Affairs committee he would be scheduling budget meetings at a later time next week.
Mr. Villard Chairman of the Utility committee asked that the same items that were in committee two weeks ago asked that the items be put back in committee on April 2, 2013.
There being no further business to come before the
Council, on motion properly seconded, the meeting was adjourned.
/S/ CHARLES L. “CHUCK” FOWLER
President
ATTEST:
/S/ NANCY L. THIELS,
City Clerk