Council Meeting Minutes - 2013-06-11
Document Date:
Tuesday, June 11, 2013
Regular Session
PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD JUNE 11, 2013.
The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, June 11, 2013 at 5:00 P.M. There were present the Honorable Charles “Chuck” Fowler, Ed Larvadain, III, Jules Green, Harry B. Silver, James “Jim” Villard, Lee Rubin and Mitzi LaSalle. Also present were members of the Council staff, the Legal Division, Chief Operating Officer Joe Page, Mayoral Assistant Alban Provosty and other members of the Administration.
The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Charles “Chuck” Fowler, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilman Harry B. Silver and the Pledge of Allegiance was led by Councilman Lee Rubin.
CONSENT CALENDAR
The Council next read all items found under the heading Consent Calendar and assigned them to committees.
Mr. Silver moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.
Mr. Silver moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.
Mr. Villard seconded the motion. It was unanimously carried by the Council.
On motion of Mr. Silver, seconded by Mr. Villard, the minutes taken from a regular meeting which was held May 28, 2013 and was unanimously approved by the Council.
Bids were received for 2013 boiler maintenance and rehabilitation contract.
No bids were received on this item, but an ordinance was introduced by Mr. Silver, seconded by Mr. Villard, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
2013 BOILER MAINTENANCE AND REHABILITATION
CONTRACT, AS REFLECTED BY BIDS RECEIVED
AND TO ENTER INTO CONTRACT FOR SAID
CONTRACT AND OTHER MATTERS WITH
RESPECT THERETO.
Bids were received for single phase padmount transformers for the Electric Distribution department.
Name of Bidders
Central Moloney
Arkansas Electric
Wesco Distribution
Irby Company
Techline
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Silver, seconded by Mr. Villard, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
SINGLE PHASE PADMOUNT TRANSFORMERS FOR
THE ELECTRIC DISTRIBUTION DEPARTMENT, AS
REFLECTED BY BIDS RECEIVED AND TO
ENTER INTO CONTRACT FOR SAID TRANSFOR-
MERS, AND OTHER MATTERS WITH RESPECT THERETO.
Bids were received for annual bid for 2014 model year vehicles.
Name of Bidders
Hixson Autoplex
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Silver, seconded by Mr. Villard, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
2014 MODEL YEAR VEHICLES, AS REFLECTED
BY BIDS RECEIVED AND TO ENTER INTO CONTRACT
FOR SAID VEHICLES, AND OTHER MATTERS WITH
RESPECT THERETO.
Bids were received for water meters for a twelve month period.
Name of Bidders
United System
Utility Technology Services (no signed bid)
Master Meter
Coburn’s
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Silver, seconded by Mr. Villard, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
WATER METERS FOR A TWELVE MONTH PERIOD,
AS REFLECTED BY BIDS RECEIVED AND TO
ENTER INTO CONTRACT FOR SAID METERS,
AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
INTRODUCTION OF AN ORDINANCE AUTHORIZING ISSUANCE OF (I) UP TO ELEVEN MILLION TWO HUNDRED FIFTY THOUSAND DOLLARS ($11,250,000.00) OF UTILITIES REVENUE REFUNDING BONDS, SERIES 2013A AND (II) UP TO FOURTEEN MILLION SEVEN HUNDRED FIFTY THOUSAND DOLLARS ($14,750,000) OF TAXABLE UTILITIES REVENUE REFUNDING BONDS, SERIES 2013B, PRESCRIBING THE FORM, TERMS AND CONDITIONS OF SAID BONDS, DESIGNATING THE DATE, DENOMINATION AND PLACE OF PAYMENT OF SAID BONDS; PROVIDING FOR THE PAYMENT THEREOF IN PRINCIPAL AND INTEREST; CONFIRMING THE SALE AND DELIVERY OF THE BONDS TO THE UNDERWRITER; AND PROVIDING FOR OTHER MATTERS IN CONNECTION THEREWITH.
The above item was referred to the Finance and Legal Affairs committee.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE RE-ENACTING ATRTICLE
VII, DIVISION 6, CHAPTER 27.5 (FOG PROGRAM
FOR FOOD SERVICE ESTABLISHMENTS) OF
THE CITY CODE AND OTHER MATTERS WITH
RESPECT THERETO.
The above item was referred to the Finance and Legal Affairs committee.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT A GRANT FROM THE LOUISIANA
COMMISSION ON LAW ENFORCEMENT FOR
THE DOMESTIC VIOLENCE PROGRAM AND
OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AMENDING 2013-2014
OPERATIING BUDGET BY DELETING A
CLERICAL SPECIALIST POSITION AND
ADDING AN ADMINISTRATIVE ASSISTANT
POSITION IN THE ELECTRIC DISTRIBUTION
DEPARTMENT AND OTHER MATTERS WITH
RESPECT THERETO.
The above item was referred to the Finance and Legal Affairs committee.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AMENDING 2013-2014
OPERATING BUDGET BY ADDING A
MAINTENANCE WORKER SENIOR POSITION
AND DELETING A MAINTENANCE WORKER
POSITION IN THE ELECTRIC DISTRIBUTION
DEPARTMENT AND OTHER MATTERS WITH
RESPECT THERETO.
The above item was referred to the Finance and Legal Affairs committee.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AMENDING 2013-2014
OPERATING BUDGET FOR POSITIIONS IN
THE FIRE DEPARTMENT AND OTHER
MATTERS WITH RESPECT THERETO.
The above item was referred to the Finance and Legal Affairs committee.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AMENDING 2013-2014
OPERATING BUDGET FOR POSITIONS
IN THE POLICE DEPARTMENT AND
OTHER MATTERS WITH RESPECT THERETO.
The above item was referred to the Finance and Legal Affairs committee.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A PROFESSIONAL SERVICES
AGREEMENT WITH DAVID LIVINGSTON TO
PERFORM MARKET ANALYSIS/FEASIBILITY
STUDY FOR LOCATING A GROCERY STORE
AT THE STOCKYARD SITE AND OTHER MATTERS
WITH RESEPCT THERETO.
The above item was referred to the Finance and Legal Affairs committee.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A PROFESSIONAL SERVICES
AGREEMENT WITH RANA KIRKLAND FOR
THE PROVISION OF SERVICES DESIGNED TO
PROMOTE ECONOMIC DEVELOPMENT AND
INFRASTRUCTURE PLANNING ASSISTANCE
IN THE DEVELOPMENT OF FILM AND MOTION
PICTURE OPPORTUNITIES AND OTHER MATTERS
WITH RESPECT THERETO.
The above item was referred to the Economic Development committee.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO LEASE AGREEMENTS FOR
CITY TROLLEYS TO PROVIDE FOR A FEE
SCHEDULE TO BE RENTED FOR PRIVATE
TOURS, ETC., AND OTHER MATTERS WITH
RESPECT THERETO.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A CONTRACT WITH MEYER,
MEYER, LACROIX & HIXSON FOR PREPARA-
TION, DESIGN AND CONSTRUCTION FOR
SHIRLEY PARK LIFT STATION REPLACEMENT
AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT THE LOWEST PROPOSALS
RECEIVED FRO ELECTRIC TRANSMISSION
& DISTRIBUTION EMERGENCY SERVICES FOR
THE ELECTRIC DISTRIBUTION DEPARTMENT
AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO RENEW EXISTING CONTRACT WITH
CONTROL DEVICES, INC., FOR TESTING,
CALIBRATION AND MAINTENANCE OF SUB-
STATION RELAYS, METERS AND RELATED
EQUIPMENT FOR THE ELECTRIC DISTRIBU-
TION DEPARTMENT AND OTHER MATTERS
WITH RESPECT THERETO.
On motion of Mr. Silver and seconded by Mr. Villard, the following ordinance was introduced:
AN ORIDNANCE AUTHORIZING THE MAYOR
TO RENEW EXISTING CONTRACT WITH GARRETT
& SON, INC., FOR TRANSFORMER REPAIRS,
POLEMOUNT & PADMOUNT FOR THE ELECTRIC
DISTRIBUTION DEPARTMENT AND OTHER
MATTERS WITH RESPECT THERETO.
The next item on the agenda that being to consider adoption of a resolution designating the Alexandria Town Talk and the Alexandria News Weekly as official journals for the City of Alexandria and was referred to the Finance & Legal Affairs committee.
Mr. Silver moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:
RESOLUTION NO. 9193-2013
A RESOLUTION SETTING A PUBLIC HEARING
TO BE HELD JUNE 25, 2013 FOR THE COST
OF DEMOLITION OF 21 RESIDENTIAL
STRUCTURES.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Silver, Fowler, LaSalle, Villard, Green, Larvadain, Rubin,
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 11th day of June, 2013.
Mr. Silver moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:
RESOLUTION NO. 9194-2013
A RESOLUTION SETTING A PUBLIC HEARING
TO BE HELD JUNE 25, 2013 FOR THE
CONDEMNATION OF 29 RESIDENTIAL
STRUCTURES.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Silver, Fowler, LaSalle, Villard, Green, Larvadain, Rubin,
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 11th day of June, 2013.
Mr. Silver moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:
RESOLUTION NO. 9195-2013
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR AUTOMATED, DISCRETE
PHOTOMETRIC ANALYZER FOR ENVIRONMENTAL
SERVICES DEPARTMENT.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Silver, Fowler, LaSalle, Villard, Green, Larvadain, Rubin,
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 11th day of June, 2013.
Mr. Silver moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:
RESOLUTION NO. 9196-2013
A RESOLUTION AUTHORIZING ADVERTISEMENT
FOR BIDS FOR WATER, WASTEWATER AND
GAS ANNUAL REQUIREMENTS CONTRACT.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Silver, Fowler, LaSalle, Villard, Green, Larvadain, Rubin,
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 11th day of June, 2013.
ORDINANCES FOR FINAL ADOPTION
SUBJECT TO PUBLIC HEARING
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Ms. LaSalle, to wit:
ORDINANCE NO. 106-2012
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR ALBERT
STREET AND 23RD STREET BOX CULVERT
REPLACEMENT, AS REFLECTED BY BIDS
RECEIVED AND TO ENTER INTO CONTRACT FOR
SAID REPLACEMENT AND OTHER MATTERS
WITH RESPECT THERETO.
The President called for any discussion, a vote was called for and the following recorded:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 11th day of June, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Rubin and seconded by Mr. Villard, to wit:
ORDINANCE NO. 107-2012
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR SINGLE
PHASE POLEMOUNT TRANSFORMERS FOR THE
ELECTRIC DISTRIBUTION DEPARTMENT, AS
REFLECTED BY BIDS RECEIVED AND TO ENTER
INTO CONTRACT FOR SAID TRANSFORMERS
AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion, a vote was called for and the following recorded:
YEAS: Rubin, Silver, Fowler, LaSalle, Villard, Green, Larvadain.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 11th day of June, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Villard, to wit:
ORDINANCE NO. 108-2012
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOWEST QUOTE RECEIVED FROM
PREMIER CHEMICALS & SERVICES FOR CAUSTIC
SODA FOR THE ELECTRIC PRODUCTION DEPART-
MENT, AS REFLECTED BY BIDS RECEIVED AND
TO ENTER INTO CONTRACT FOR SAID CAUSTIC
SODA AND OTHER MATTERS WITH RESPECT
THERETO.
The President called for any discussion, a vote was called for and the following recorded:
YEAS: LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 11th day of June, 2013.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mrs. LaSalle and seconded by Mr. Villard, to wit:
ORDINANCE NO. 109-2012
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE PROPOSAL RECEIVED FROM
SCHNEIDER ELECTRIC USA, INC., FOR TESTING
& MAINTENANCE OF SUBSTATION TRANSFOR-
MERS, CIRCUIT BREAKERS AND RELATED
EQUIPMENT FOR THE ELECTRIC DISTRIBU-
TION DEPARTMENT AND OTHER MATTERS
WITH RESPECT THERETO.
The President called for any discussion, a vote was called for and the following recorded:
YEAS: LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 11th day of June, 2013.
RESOLUTIONS – PERSONNEL COMMITTEE
Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Rubin, to wit:
RESOLUTION NO. 9197-2013
A RESOLUTION CONFIRMING DANIEL WILLIAMS
AS THE DIRECTOR OF COMMUNITY SERVICES
FOR THE CITY OF ALEXANDRIA.
The President called for any discussion. The Personnel committee met on this item and recommended approval. There was much discussion on this item in the committee meeting. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Rubin, Silver, Fowler.
NAYS: Green, Larvadain, LaSalle.
ABSENT: None.
The resolution was thereupon declared adopted on this the 11th day of June, 2013.
Mr. Silver moved for the adoption of the following resolution which was seconded by Mr. Rubin, to wit:
RESOLUTION NO. 9198-2013
A RESOLUTION CONFIRMING DAVID GILL
AS THE DIRECTOR OF PUBLIC WORKS FOR
THE CITY OF ALEXANDRIA.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Silver, Fowler, LaSalle, Villard, Green, Larvadain, Rubin,
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 11th day of June, 2013.
COMMITTEES
There were no reports from the Finance and Legal Affairs, Utility, Personnel, Public Safety, Works & Transportation, Economic, workforce & Planning, Community Affairs, Services & Events, and A & E Selection committees.
Mr. Larvadain stated that he wanted thank everyone involved in the clean-up in the South Alexandria area.
Mr. Fowler asked his fellow council members if an item could be brought up under unanimous consent concerning the levy of the millage rates.
It was moved by Ms. LaSalle and seconded by Mr. Villard with a roll call vote as follows to add this item to the agenda:
YEAS: LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.
NAYS: None.
ABSENT: None.
The President asked for any public comment, there being none, a motion was moved by Mr. Silver and seconded by Mr. Villard to introduce the following item:
AN ORDINANCE TO ADOPT THE MILLAGE RATE(S)
There being no further business to come before the
Council, on motion properly seconded, the meeting was adjourned.
/S/ CHARLES “CHUCK” FOWLER, JR.
President
ATTEST:
/S/ NANCY L. THIELS
City Clerk