Council Meeting Minutes - 2013-07-09

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD JULY 9, 2013.

The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, July 9, 2013 at 5:00 P.M.  There were present the Honorable Ed Larvadain, III,  Harry B. Silver, James “Jim” Villard, Chuck Fowler, Jules Green, Mitzi LaSalle and Lee Rubin.  Also present were members of the Council staff, the Legal Division, Mayor Jacques Roy, Chief Operating Officer Joe Page and other members of the Administration.

The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Chuck Fowler, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilwoman Mitzi LaSalle and the Pledge of Allegiance was led by Councilman Lee Rubin.

                   Mr. President recognized Councilwoman LaSalle.  She presented a plaque to Ms. Sha’nell Bruins who won the LHSAA Class 4A State Championship in tennis.  Sha’nell, her parents and her coach Floyd Hamilton were all present at the meeting.  Mr. Hamilton spoke a few words congratulating Sha’nell.

CONSENT CALENDAR                                                         

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Mr. Silver moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.

                   Mr. Silver moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.

Ms. LaSalle seconded the motion.  It was unanimously carried by the Council.

                   On motion of Mr. Silver, seconded by Ms. LaSalle, the minutes taken from a regular meeting which was held June 25, 2013 was unanimously approved by the Council.

                   The next three items, bids were not received this day and was delayed until July 23, 2013.  However, ordinances were introduced as follows:

                   On motion of Mr. Silver, seconded by Ms. LaSalle, the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   ACCEPT THE LOW BID SUBMITTED FOR PROGRAM

                   “A” ROADSIDE OPEN DITCH CLOSURES – 2013

                   CONSTRUCTION CONTRACTS, AS REFLECTED BY

                   BIDS RECEIVED AND TO ENTER INTO CONTRACT

                   FOR SAID DITCH CLOSURES AND OTHER

                   MATTERS WITH RESPECT THERETO.

                   On motion of Mr. Silver, seconded by Ms. LaSalle, the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   ACCEPT THE LOW BID SUBMITTED FOR PROGRAM

                   “B” ROADSIDE OPEN DITCH CLOSURES – 2013

                   CONSTRUCTION CONTRACTS, AS REFLECTED BY

                   BIDS RECEIVED AND TO ENTER INTO CONTRACT

                   FOR SAID DITCH CLOSURES AND OTHER

                   MATTERS WITH RESPECT THERETO.

                   On motion of Mr. Silver, seconded by Ms. LaSalle, the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   ACCEPT THE LOW BID SUBMITTED FOR PROGRAM

                   “C” ROADSIDE OPEN DITCH CLOSURES – 2013

                   CONSTRUCTION CONTRACTS, AS REFLECTED BY

                   BIDS RECEIVED AND TO ENTER INTO CONTRACT

                   FOR SAID DITCH CLOSURES AND OTHER

                   MATTERS WITH RESPECT THERETO.

                   The above three items were referred to the Finance & Legal Affairs committee.

                   Bids were received for gas meters for inventory at Central Warehouse.

Vendor                                                             Amt. of Bid

EGW Utilities                                                    $49,366.00 - I
                                                                      $16,565.50 – II

United Systems                                                  -0-           -  I
                                                                      $13,825.00 – II

                   The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Silver, seconded by Ms. LaSalle, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

GAS METERS FOR INVENTORY AT CENTRAL

WAREHOUSE, AS REFLECTED BY BIDS RECEIVED

AND TO ENTER INTO CONTRACT FOR SAID

METERS AND OTHER MATTERS WITH RESPECT

THERETO.

                   On motion of Mr. Silver, seconded by Ms. LaSalle, the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZING REVOCATION

                   OF A PORTION OF A 10’ WIDE SANITARY

                   SEWER SERVITUDE LOCATED IN LOT K OF

                   THE LAKE DISTRICT, PHASE II, 2^ND FILING

                   AND OTHER MATTERS WITH RESPECT THERETO.

                   On motion of Mr. Silver, seconded by Ms. LaSalle, the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZING REVOCATION

                   OF A 12’ WIDE DRAINAGE & UTILITY SERVITUDE

                   LOCATED IN LOTS 3, 5 & 7 OF BLOCK 1 OF

                   CAMELLIA PLACE SUBDIVISION AND OTHER

                   MATTERS WITH RESPECT THERETO.

                   The above item was referred to the Public Works committee.

                   On motion of Mr. Silver, seconded by Ms. LaSalle, the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZING ACQUISITION

                   OF PARCEL #804 AND #805 REQUIRED FOR

                   THE MASONIC DRIVE PHASE II PROJECT

                   AND OTHER MATTERS WITH RESPECT THERETO.

                   The above item was referred to the Finance & Legal Affairs committee.

                   On motion of Mr. Silver, seconded by Ms. LaSalle, the following ordinance was introduced:

                   AN ORDINANCE AMENDING 2013-2014 CAPITAL

                   BUDGET FOR POWER GENERATION ADDITIONS

                   AND OTHER MATTERS WITH RESPECT THERETO.

                   The above item was referred to the Utility Committee.

Mr. Silver moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:

                             RESOLUTION NO.   9205-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR 55’ ARTICULATING BUCKET

TRUCK FOR THE ELECTRIC DISTRIBUTION

DEPARTMENT.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain, Rubin.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 9^th day of July, 2013.

Mr. Silver moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:

                             RESOLUTION NO.   9206-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR WIRE AND CABLE FOR THE

ELECTRIC DISTRIBUTION DEPARTMENT.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain, Rubin.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 9^th day of July, 2013.

Mr. Silver moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:

                             RESOLUTION NO.   9207-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR TREATED WOOD POLES FOR

THE ELECTRIC DISTRIBUTION DEPARTMENT.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain, Rubin.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 9^th day of July, 2013.

ORDINANCES FOR FINAL ADOPTION
SUBJECT TO PUBLIC HEARING

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Rubin, to wit:

                                 ORDINANCE NO.    127-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO ACCEPT THE LOW BID SUBMITTED FOR

                   LIQUID CHLORINE FOR ONE TON CYLINDERS

                   FOR WATER AND WASTEWATER DEPARTMENTS,

                   AS REFLECTED BY BIDS RECEIVED AND TO

                   ENTER INTO CONTRACT FOR SAID LIQUID

                   CHLORINE AND OTHER MATTERS WITH RESPECT

                   THERETO.                 

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:        LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 9^th day of July, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Ms. LaSalle, to wit:

                                 ORDINANCE NO.    128-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO ACCEPT THE LOW BID SUBMITTED FOR

                   THREE PHASE PADMOUNT TRANSFORMERS

                   AS REFLECTED BY BIDS RECEIVED AND TO

                   ENTER INTO CONTRACT FOR SAID TRANSF-

                   FORMERS AND OTHER MATTERS WITH RESPECT

                   THERETO.                

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:        Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 9^th day of July, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Green, to wit:

                                 ORDINANCE NO.    129-2013

                   AN ORDINANCE AMENDING THE GRANT AGREE-

                   MENT WITH INNER-CITY REVITALIZATION

                   CORPORATION FOR THE DEVELOPMENT OF

                   TWO SINGLE-FAMILY HOMEOWNERSHIP

                   HOUSING UNITS AND OTHER MATTERS WITH

                   RESPECT THERETO.               

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:        LaSalle, Villard, Green, Larvadain, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

ABSTAIN:  Rubin.

The ordinance was thereupon declared adopted on this the 9^th day of July, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Silver, to wit:

                                 ORDINANCE NO.    130-2013

                   AN ORDINANCE AMENDING THE FISCAL 2013-

                   2014 BUDGET TO ADD $100,000 FROM THE

                   PRE-TRIAL INTERVENTION FUND TO THE

                   GENERAL FUND AND TO AUTHORIZE THE

                   MAYOR TO ENTER INTO AGREEMENTS FOR

                   VENDING AND PROFESSIONAL SERVICES

                   RELATED TO THE SUMMER YOUTH RECREA-

                   TION PROGRAM AND OTHER MATTERS

                   RELATED THERETO.               

                   The President called for any discussion.  Mayor Roy was recognized and spoke on this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:        LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 9^th day of July, 2013.

FINANCE AND LEGAL AFFAIRS COMMITTEE

                   The next item on the agenda that being to consider final adoption of an ordinance authorizing the Mayor to enter into a Professional Services Agreement with Wilbert Sanders d/b/a Kingdom Security was delayed for two weeks.

                   The next item on the agenda that being to consider final adoption of an ordinance authorizing issuance of (i) up to Eleven Million Two Hundred Fifty Thousand Dollars ($11,250,000.00) of Utilities Revenue Refunding Bonds, Series 2013A and (ii) up to Fourteen Million Seven Hundred Fifty Thousand Dollars ($14,750,000) of Taxable Utilities Revenue Refunding Bonds, Series 2013B, prescribing the form, terms and conditions of said Bonds, designating the date, denomination and place of payment of said Bonds; providing for the payment thereof in principal and interest; confirming the sale and delivery of the Bonds to the Underwriter; and providing for other matters in connection therewith was delayed for two weeks.

RESOLUTION

Mr. Silver moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:

                             RESOLUTION NO.   9208-2013

A RESOLUTION REQUESTING THE MAYOR TO PREPARE A PROPOSAL FOR FURTHER CONSIDERATION BY THIS GOVERNING AUTHORITY TO CALL AN ELECTION TO AUTHORIZE A MILLAGE FOR RECREATION PURPOSES, WITH THE MILLAGE RATE NOT TO EXCEED THE RATE PREVIOUSLY LEVIED BY THE CITY TO RETIRE THE BONDS FOR THE PUBLIC SAFETY COMPLEX; AND PROVIDING FOR OTHER MATTERS IN CONNECTION THEREWITH.

The President called for any discussion.  Mr. Silver stated that this is a procedural mill and a formal study was made and was recommended by the Lose & Associates report.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain, Rubin.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 9^th day of July, 2013.

COMMITTEES

                   There were no reports from the Finance and Legal Affairs, Utility, Personnel/Insurance, Public Safety, Works and Transportation, Property & Zoning committee and A & E Selection committees.

                   Mr. Larvadain stated that the City needs to get the Louisiana Rural Water Convention back in Alexandria.

                   Ms. LaSalle reported that she would like a report on the Alexandria River Fete in two weeks.

                   There being no further business to come before the

Council, on motion properly seconded, the meeting was adjourned.

 /S/  CHARLES L. “CHUCK” FOWLER
President    

ATTEST:

­­­­­­­­­­/S/  NANCY L. THIELS
City Clerk