Council Meeting Minutes - 2013-07-23

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD JULY 23, 2013.

The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, July 23, 2013 at 5:00 P.M.  There were present the Honorable Ed Larvadain, III,  Harry B. Silver, James “Jim” Villard, Chuck Fowler, Jules Green, Mitzi LaSalle and Lee Rubin.  Also present were members of the Council staff, the Legal Division, Mayor Jacques Roy, Chief Operating Officer Joe Page and other members of the Administration.

The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Chuck Fowler, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilman Harry B. Silver and the Pledge of Allegiance was led by Boy Scout Wyatt Thiels from Troop 6.

         Mr. President asked Wyatt to introduce himself.  He stated that he was trying to earn his Eagle Scout.

CONSENT CALENDAR                                                         

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Mr. Silver moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.

                   Mr. Silver moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.

Ms. LaSalle seconded the motion.  It was unanimously carried by the Council.

                   On motion of Mr. Silver, seconded by Ms. LaSalle, the minutes taken from a regular meeting which was held July 9, 2013 was unanimously approved by the Council.

                   Bids were received for automated photo-analyzer for Environmental Services department.

Name of Bidders                                             Amt. of Bid        

Unity Scientific                                                 $52,500.00

Thermo Fisher Scientific                                    $49,730.00

                   The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Silver, seconded by Ms. LaSalle, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

AUTOMATED PHOTO-METRIC ANALYZER FOR

ENVIRONMENTAL SERVICES DEPARTMENT, AS

REFLECTED BY BIDS RECEIVED AND TO

ENTER INTO CONTRACT FOR SAID ANALYZER

AND OTHER MATTERS WITH RESPECT THERETO.

                   On motion of Mr. Silver and seconded by Ms. LaSalle, the following ordinance was introduced:

                   AN ORDINANCE AMENDING 2013-2014

                   OPERATING BUDGET TO FUND A ONE-

                   TIME PAY ADJUSTMENT AND OTHER

                   MATTERS WITH RESPECT THERETO.

The above item was referred to the Finance & Legal committee.

Mr. Silver moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:

                             RESOLUTION NO.   9209-2013

A RESOLUTION ACCEPTING THE LOUISIANA

COMPLIANCE QUESTIONNAIRE FOR AUDIT

YEAR APRIL 30, 2013.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain Rubin.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 23^rd day of July, 2013.

Mr. Silver moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:

                             RESOLUTION NO.   9210-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR BRASS FITTINGS & MISCELLANOUS

ITEMS FOR A TWELVE MONTH PERIOD.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain Rubin.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 23^rd day of July, 2013.

Mr. Silver moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:

                             RESOLUTION NO.   9211-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR PLASTIC REFUSE BAGS FOR A

TWELVE MONTH PERIOD.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain Rubin.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 23^rd day of July, 2013.

Mr. Silver moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:

                             RESOLUTION NO.   9212-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR THE PURCHASE OF ONE

THREE WHEEL BROOM STREET SWEEPER FOR

THE STREET DEPARTMENT.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain Rubin.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 23^rd day of July, 2013.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO PUBLIC HEARING

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Villard, to wit:

                                 ORDINANCE NO.    131-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO ACCEPT THE LOW BID SUBMITTED FOR

                   GAS METERS FOR INVENTORY AT CENTRAL

                   WAREHOUSE, AS REFLECTED BY BIDS

                   RECEIVED AND TO ENTER INTO CONTRACT

                   FOR SAID INVENTORY AND OTHER MATTERS

                   WITH RESPECT THERETO.                 

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:        LaSalle, Villard, Green, Larvadain Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 23^rd day of July, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Silver and seconded by Ms. LaSalle, to wit:

                                 ORDINANCE NO.    132-2013

                   AN ORDINANCE AUTHORIZING REVOCATION

                   OF A PORTION OF A 10’ WIDE SANITARY

                   SEWER SERVITUDE LOCATED IN LOT K OF

                   THE LAKE DISTRICT, PHASE II, 2^ND FILING

                   AND OTHER MATTERS WITH RESPECT THERETO.                

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain Rubin.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 23^rd day of July, 2013.

PUBLIC SAFETY, WORKS & TRANSPORTATION COMMITTEE

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Silver and seconded by Mr. Rubin, to wit:

                                 ORDINANCE NO.    133-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO ACCEPT THE LOW BID SUBMITTED FOR

                   PROGRAM “A” ROADSIDE OPEN DITCH

                   CLOSURES – 2013 CONSTRUCTION CONTRACTS,

                   AS REFLECTED BY BIDS RECEIVED AND TO

                   ENTER INTO CONTRACT FOR SAID PROGRAM A

                   AND OTHER MATTERS WITH RESPECT THERETO.                

                   The President called for any discussion.  The Public Safety, Works & Transportation committee recommended approval of the low bidder on this project.  There being no other discussion, a vote was called and the following recorded:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain Rubin.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 23^rd day of July, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Villard, to wit:

                                 ORDINANCE NO.    134-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO ACCEPT THE LOW BID SUBMITTED FOR

                   PROGRAM “B” ASPHALT OVERLAY – 2013

                   CONSTRUCTION CONTRACTS, AS REFLECTED

                   BY BIDS RECEIVED AND TO ENTER INTO CONTRACT

                   FOR SAID PROGRAM B AND OTHER MATTERS

                   WITH RESPECT THERETO.                

                   The President called for any discussion.  The Public Safety, Works & Transportation committee recommended approval of the low bidder on this project.  There being no other discussion, a vote was called and the following recorded:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain Rubin.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 23^rd day of July, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Silver, to wit:

                                 ORDINANCE NO.    135-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO ACCEPT THE LOW BID SUBMITTED FOR

                   PROGRAM “C” CONCRETE PANEL & SIDE-

                   WALK REPAIR – 2013 CONSTRUCTION

                   CONTRACTS, AS RFLECTED BY BIDS

                   RECEIVED AND TO ENTER INTO CONTRACT

                   FOR SAID PROGRAM C AND OTHER MATTERS

                   WITH RESPECT THERETO.

                   The President called for any discussion.  The Public Safety, Works & Transportation committee recommended approval of the low bidder on this project.  There being no other discussion, a vote was called and the following recorded:

YEAS:        Villard, Green, Larvadain Rubin, Silver, Fowler, LaSalle.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 23^rd day of July, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Villard, to wit:

                                 ORDINANCE NO.    136-2013

                   AN ORDINANCE AUTHORIZING REVOCATION

                   OF A 12’ WIDE DRAINAGE & UTILITY SERVITUDE

                   LOCATED IN LOTS 3, 5 & 7 OF BLOCK 1 OF

                   CAMELLIA PLACE SUBDIVISION AND OTHER

                   MATTERS WITH RESPECT THERETO.               

                   The President called for any discussion.  The Public Safety, Works & Transportation committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain Rubin.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 23^rd day of July, 2013.

UTILITY COMMITTEE

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Ms. LaSalle, to wit:

                                 ORDINANCE NO.    137-2013

                   AN ORDINANCE AMENDING 2013-2014

                   CAPITAL BUDGET FOR POWER GENERATION

                   ADDITIONS AND OTHER MATTERS WITH

                   RESPECT THERETO.

                   The President called for any discussion.  The Utility committee met and discussed the item and recommended approval.  There being no other discussion, a vote was called and the following recorded:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain Rubin.

NAYS:        Larvadain.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 23^rd day of July, 2013.

FINANCE AND LEGAL AFFAIRS COMMITTEE

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Rubin, to wit:

                                 ORDINANCE NO.    138-2013

                   AN ORDINANCE AUTHORIZING ACQUISITION

                   OF PARCEL #804 AND PARCEL #805 REQUIRED

                   FOR THE MASONIC DRIVE PHASE II PROJECT

                   AND OTHER MATTERS WITH RESPECT THERETO.                

                   The President called for any discussion.  The Finance & Legal Affairs committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain Rubin.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 23^rd day of July, 2013.

                   The next item on the agenda that being to consider final adoption of an ordinance authorizing the Mayor to enter into a Professional Services Agreement with Wilbert Sanders d/b/a Kingdom Security was pulled from the agenda.

                   The next item on the agenda that being to consider final adoption of an ordinance authorizing issuance ordinance authorizing issuance of (i) up to Eleven Million Two Hundred Fifty Thousand Dollars ($11,250,000.00) of Utilities Revenue Refunding Bonds, Series 2013A and (ii) up to Fourteen Million Seven Hundred Fifty Thousand Dollars ($14,750,000) of Taxable Utilities Revenue Refunding Bonds, Series 2013B, prescribing the form, terms and conditions of said Bonds, designating the date, denomination and place of payment of said Bonds; providing for the payment thereof in principal and interest; confirming the sale and delivery of the Bonds to the Underwriter; and providing for other matters in connection therewith was delayed for two weeks.

RESOLUTION – PUBLIC HEARING

Mr. Silver moved for the adoption of the following resolution which was seconded by Ms. LaSalle, to wit:

                             RESOLUTION NO.   9213-2013

A RESOLUTION TAKING ACTION ON STRUCTURES

LOCATED AT 3202 BLOCH STREET, JOHN DAVIS

SUMBLER AND 406 LELAND STREET, MARGARET

JONES.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain Rubin.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 23^rd day of July, 2013.

COMMITTEES

                   There were no reports from the Finance and Legal Affairs, Utility, e, Public Safety, Works and Transportation, Economic, Workforce, Planning Development, Community Affairs, Services and Events, Property & Zoning committee and A & E Selection committees.

                   Mr. President recognized Mr. Green, Chairman of the Personnel/Insurance committee.  He stated that he had talked to several employees concerning the $2,500 one-time pay adjustment and they do not agree with the terms & conditions, as set forth by the Administration.   The Mayor responded to several questions that were asked.  It was stated that this item was up for introduction only and that it will be discussed in detail in two weeks when it comes up for final adoption.

                   Mr. Fowler stated that he had several items up for unanimous consent. 

                   A roll call vote was taken to add the following item on the agenda.

                   On motion of Ms. LaSalle and seconded by Mr. Villard, the following ordinance was introduced. 

YEAS:        LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

There was no public comment made on this item.

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO ACCEPT THE LOW BID SUBMITTED FOR

                   WATER, WASTEWATER AND GAS ANNUAL

                   REQUIREMENTS CONTRACT, AS REFLECTED

                   BY BIDS RECEIVED AND TO ENTER INTO

                   CONTRACT FOR SAID ANNUAL REQUIRE-

                   MENTS AND OTHER MATTERS WITH RESPECT

                   THERETO.

                   On motion of Mr. Villard and seconded by Mr. Silver, the following ordinance was introduced.  A roll call vote was taken to add this item to the agenda.

YEAS:        Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:        None.

ABSENT:    None.

There was no public comment made on this item.

                   AN ORDINANCE APPROVING THE CITY OF

                   ALEXANDRIA’S MEMBERSHIP IN THE

                   MIDCONTINENT INDEPENDENT SYSTEM

                   OPERATOR, INC. (“MISO”); CREATING THE

                   MISO COLLATERAL ACCOUNT; AUTHORIZING

                   A LETTER OF CREDIT OR OTHER SECURITY

                   ON BEHALF OF THE CITY; AUTHORIZING

                   SUCH ACTIONS AND CONTRACTS AS THE

                   MAYOR DEEMS REASONABLE AND NECESSARY

                   AND OTHERWISE PROVIDING WITH RESPECT

                   THERETO.

                   On motion of Mr. Villard and seconded by Ms. LaSalle, the following ordinance was introduced.  A roll call vote was taken to add this item to the agenda.

YEAS:        Villard, Green, Larvadain, Rubin, Silver, Fowler, Villard.

NAYS:        None.

ABSENT:    None.

There was no public comment made on this item.

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO ENTER INTO A COOPERATIVE ENDEAVOR

                   AGREEMENT WITH ALEXANDRIA DIXIE GIRLS

                   SOLFTBALL TO HOST AND CO-SPONSOR THE

                   DIXIE GIRLS WORLD SERIES TOURNAMENT

                   AND OTHER MATTERS WITH RESPECT THERETO.

                   It was noted that Mayor Derrick Johnson and Councilman Charles Allen both with the Town of Cheneyville were present at the meeting.  Mayor Johnson spoke a few words to the members present.

                   There being no further business to come before the Council, on motion properly seconded, the meeting was adjourned.

 /S/  CHARLES L. “CHUCK” FOWLER, President    

ATTEST:

­­­­­­/S/  NANCY L. THIELS, City Clerk