Council Meeting Minutes - 2013-08-20

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD AUGUST 20, 2013.

The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, August 20, 2013 at 5:00 P.M.  There were present the Honorable Ed Larvadain, III,  Harry B. Silver, James “Jim” Villard, Chuck Fowler, Jules Green, Mitzi LaSalle and Lee Rubin.  Also present were members of the Council staff, the Legal Division, Mayor Jacques Roy, Chief Operating Officer Joe Page and other members of the Administration.

The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Chuck Fowler, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilwoman Mitzi LaSalle and the Pledge of Allegiance was led by Councilman Lee Rubin.

                   Mr. Trey Gist, Assistant City Attorney was present to explain an amendment to the Council.

                   On motion of Mr. Silver and seconded by Ms. LaSalle to make a technical amendment to Ordinance No. 143-2013.

AN ORDINANCE AMENDING THE 2013-2014 OPERATING BUDGET TO FUND A ONE-TIME PAY SUPPLEMENT AVAILABLE TO ALL FULL TIME EMPLOYEES OF THE CITY WITH MORE THAN ONE YEAR OF ACTIVE SERVICE; TO PROVIDE WITH RESPECT TO A NECESSARY BUDGET AMENDMENT RELATING TO REVENUES AND EXPENSES AND OTHERWISE TO PROVIDE WITH RESPECT THERETO.

To amend the “WHEREAS”, relating to “the City establishes the One-Time Salary Supplemental Payment Policy as follows:” and to amend the Paragraph III thereof to read now as follows:

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III.  Eligibility to Receive the Payment

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3)    Have been in service with the City of Alexandria for one uninterrupted calendar year, ending before December 1, 2012, which period by legislative finding conclusively included the period of the Austerity and Attrition Plan budget cycles, that extends through the fiscal years just prior to and following October of 2008 and have been declared to continue at least through Fiscal Year 2013-2014.

THIS Motion having been made and seconded, was then submitted to a final vote as a whole, the vote thereon being as follows:

         YEAS: Silver, Fowler, LaSalle, Villard, Green, Larvadain, Rubin.

         NAYS:         None.

         AND the pertinent “Whereas” to Ordinance No. 143 -2013 was declared amended and the minutes of this date for the meeting of the Alexandria City Council August 6, 2013 should note this technical amendment to reflect the technical amendment adopted on this the 20^th day of August, 2013 and otherwise Ordinance No. 143-2013 to continue in full force and effect. 

CONSENT CALENDAR                                                                   

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Mr. Rubin moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.

                   Mr. Rubin moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.

Mr. Villard seconded the motion.  It was unanimously carried by the Council.

                   On motion of Mr. Rubin, seconded by Mr. Villard, the minutes taken from a regular meeting which was held August 6, 2013 was unanimously approved by the Council.

                   Bids were received for one 55’ articulating bucket truck for the Electric Distribution department.

Name of Bidders                                                           Amt. of Bid

Altec Industries                                                            $167,998.00

                   The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Rubin, seconded by Mr. Villard, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

ONE 55’ ARTICULATING BUCKET TRUCK

FOR THE ELECTRIC DISTRIBUTION DEPART-

MENT, AS REFLECTED BY BIDS RECEIVED

AND TO ENTER INTO CONTRACT FOR SAID

BUCKET TRUCK AND OTHER MATTERS WITH

RESPECT THERETO.

                   Bids were received for treated wood poles for the Electric Distribution department.

Name of bidders

Nationwide

Arkansas Electric

                   The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Rubin, seconded by Mr. Villard, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

TREATED WOOD POLES FOR THE ELECTRIC

DISTRIBUTION DEPARTMENT,  AS REFLECTED

BY BIDS RECEIVED AND TO ENTER INTO

CONTRACT FOR SAID WOOD PLES

AND OTHER MATTERS WITH RESPECT THERETO.

                   Bids were received for wire and cable for the Electric Distribution department.

Name of Bidder

AWG

Arkansas Electric

WESCO

Techline

Stuart C. Irby

                   The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Rubin, seconded by Mr. Villard, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

WIRE AND CABLE FOR THE ELECTRIC DISTRIBU-

TION DEPARTMENT AS REFLECTED BY BIDS

RECEIVED AND TO ENTER INTO CONTRACT

FOR SAID WIRE AND CABLE  AND OTHER MATTERS

WITH RESPECT THERETO.

                   On motion of Mr. Rubin and seconded by Mr. Villard, the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   RENEW EXISTING CONTRACTS WITH OMNI

                   PINNACLE AND PHILIPS & JORDAN FOR

                   EMERGENCY DEBRIS REMOVAL, REDUCTION

                   AND DISPOSAL SERVICES AND OTHER MATTERS

                   WITH RESPECT THERETO.

                   On motion of Mr. Rubin and seconded by Mr. Villard, the following ordinance was introduced:

                   AN ORDINANCE DECLARING ONE 138-12.47 KV

                   STEP-DOWN SUBSTATION TRANSFORMER AS

                   SURPLUS PROPERTY AND NO LONGER NEEDED

                   AND OTHER MATTERS WITH RESPECT THERETO.

                   On motion of Mr. Rubin and seconded by Mr. Villard, the following ordinance was introduced:

AN ORDINANCE REZONING 16.30 ACRES

LOCATED ON VERSAILLES BOULEVARD IN

PHASE III OF THE LAKE DISTRICT SUBDIVISION

AS REQUESTED BY THE LAKE DISTRICT, LLC

REPRESENTED BY ROD NOLES FROM “SF-3”

SINGLE FAMILY HIGH DESNITY DISTRICT TO

“C-2” GENERAL COMMERCIAL DISTRICT AND

OTHER MATTERS WITH RESPECT THERETO.

Mr. Rubin moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:

                             RESOLUTION NO.   9220-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR BAYOU RAPIDES TO PRESCOTT

ROAD 138 KV RECONDUCTOR.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:          Rubin, Silver, Fowler, LaSalle, Villard, Green, Larvadain.

NAYS:          None.

ABSENT:       None.

The resolution was thereupon declared adopted on this the 20^th day of August, 2013.

                   The next item on the agenda that being to consider adoption of a resolution authorizing advertisement for bids for shield wire, attachment hardware and minor materials for Bayou Rapides to Prescott 138 kv reconductor was pulled from the agenda.

Mr. Rubin moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:

                             RESOLUTION NO.   9221-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR PETROLEUM PRODUCTS FOR

USE BY VARIOUS DEPARTMENTS.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:          Rubin, Silver, Fowler, LaSalle, Villard, Green, Larvadain.

NAYS:          None.

ABSENT:       None.

The resolution was thereupon declared adopted on this the 20^th day of August, 2013.

Mr. Rubin moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:

                             RESOLUTION NO.   9222-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR REGIONAL GATEWAYS.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:          Rubin, Silver, Fowler, LaSalle, Villard, Green, Larvadain.

NAYS:          None.

ABSENT:       None.

The resolution was thereupon declared adopted on this the 20^th day of August, 2013.

Mr. Rubin moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:

                             RESOLUTION NO.   9223-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR SEWER JET RODDER BODY TRUCK

FOR USE BY THE WASTEWATER DEPARTMENT.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:          Rubin, Silver, Fowler, LaSalle, Villard, Green, Larvadain.

NAYS:          None.

ABSENT:       None.

The resolution was thereupon declared adopted on this the 20^th day of August, 2013.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO PUBLIC HEARING

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Rubin, to wit:

                                 ORDINANCE NO.    144-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO ACCEPT THE LOW BID SUBMITTED FOR

                   THE PURCHASE OF ONE REAR LOADING

                   REFUSE TRUCK FOR THE SANITATION

                   DEPARTMENT, AS REFLECTED BY BIDS

                   RECEIVED AND TO ENTER INTO CONTRACT

                   FOR SAID TRUCK AND OTHER MATTERS

                   WITH RESPECT THERETO.                 

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:          LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:          None.

ABSENT:       None.

The ordinance was thereupon declared adopted on this the 20^th day of August, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Ms. LaSalle, to wit:

                                 ORDINANCE NO.    145-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO ACCEPT THE LOW BID SUBMITTED FOR

                   THE PURCHASE OF SEVEN (7) HEAVY DUTY

                   DUMP TRASH TRAILERS, AS REFLECTED BY

                   BIDS RECEIVED AND TO ENTER INTO CONTRACT

                   FOR SAID TRAILERS AND OTHER MATTERS

                   WITH RESPECT THERETO.              

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:          LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:          None.

ABSENT:       None.

The ordinance was thereupon declared adopted on this the 20^th day of August, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Villard, to wit:

                                 ORDINANCE NO.    146-2013

                   AN ORDINANCE AUTHORIZING ACQUISITION

                   OF PARCEL #808 REQUIRED FOR THE GATE-

                   WAY MONUMENT PROJECT AND OTHER      

                   MATTERS WITH RESPECT THERETO.                 

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:          LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:          None.

ABSENT:       None.

The ordinance was thereupon declared adopted on this the 20^th day of August, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Green, to wit:

                                 ORDINANCE NO.    147-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO EXECUTE AN ACT OF SALE WITH ALEXANDRIA

                   IRON & SUPPLY CORPORATION TO PURCHASE

                   TRACTS OR PARCELS OF LAND FOR THE CHATLIN

                   LAKE CANAL DRAINAGE IMPROVEMENTS, WILLOW

                   GLEN RIVER ROAD TO SANDY BAYOU PUMP

                   STATION, UNDER FUNDING ASSISTANCE FROM THE

                   STATE OF LOUISIANA FUNDING ASSISTANCE

                   PROVIDED BY MUNICIPAL INFRASTRUCTURE

                   PROGRAM FOR SIMPLE ACQUISITION OF TWO

                   PARCELS AND A RELAED QUIT CLAIM OF ADJACENT

                   PROPERTY WITHIN THE CONSTRUCTION LIMITS

                   OF CHATLIN LAKE CANAL IMPROVEMENTS AND

                   OTHER MATTERS WITH RESPECT THERETO.                 

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:          LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:          None.

ABSENT:       None.

The ordinance was thereupon declared adopted on this the 20^th day of August, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Ms. LaSalle, to wit:

                                 ORDINANCE NO.    148-2013

                   AN ORDINANCE AUTHORIZING ANNEXATION

                   OF TWO PARCELS OF LAND LOCATED AT 3518

                   AND 3520 BAYOU RAPIDES ROAD AND OTHER

                   MATTERS WITH RESPECT THERETO.                

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:          LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:          None.

ABSENT:       None.

The ordinance was thereupon declared adopted on this the 20^th day of August, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Green, to wit:

                                 ORDINANCE NO.    149-2013

                   AN ORDINANCE AUTHORIZING THE CITY TO

                   PIGGYBACK OFF OF THE CITY OF MONROE’S

                   CONTRACT TO PURCHASE ONE REPLACEMENT

                   35’ LOW FLOOR BUS THAT WILL REPLACE BUS

                   #1314 AND OTHER MATTERS WITH RESPECT

                   THERETO.                

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:          LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:          None.

ABSENT:       None.

The ordinance was thereupon declared adopted on this the 20^th day of August, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Villard and seconded by Ms. LaSalle, to wit:

                                 ORDINANCE NO.    150-2013

                   AN ORDINANCE AUTHORIZING THE MAYOR

                   TO RENEW EXISTING CONTRACT WITH

                   TRANSFORMATION JANITORIAL SERVICES

                   FOR JANITORIAL SERVICES FOR THE WASTE-

                   WATER AND LAB TESTING DEPARTMENTS AND

                   OTHER MATTERS WITH RESPECT THERETO.              

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:          Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:          None.

ABSENT:       None.

The ordinance was thereupon declared adopted on this the 20^th day of August, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Silver, to wit:

                                 ORDINANCE NO.    151-2013

                   AN ORDINANCE TO AMEND ORDINANCE NO.

                   9-2013 RELATIVE TO THE “ALEXANDRIA

                   UTILITIES SUSTAINABILITY PROJECT” (“AUSP”)

                   TO AMEND, IN PART, SECTION VI.C PROVIDING

                   FOR WINNING PROPOSER SCENARIO

                   CONSTITUTING THE AUSP AND OTHERWISE

                   TO PROVIDE WITH RESPECT THERETO.              

                   The President called for any discussion.  Mr. Larvadain had several questions pertaining to this item.  The Mayor and Mike Marcotte answered questions from the Council.   After no further discussion, a vote was called and the following recorded:

YEAS:          LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:          None.

ABSENT:       None.

The ordinance was thereupon declared adopted on this the 20^th day of August, 2013.

FINANCE AND LEGAL AFFAIRS COMMITTEE

The next item on the agenda that being to consider final adoption of an ordinance authorizing  issuance of (i) up to Eleven Million Two Hundred Fifty Thousand Dollars ($11,250,000.00) of Utilities Revenue Refunding Bonds, Series 2013A and (ii) up to Fourteen Million Seven Hundred Fifty Thousand Dollars ($14,750,000) of Taxable Utilities Revenue Refunding Bonds, Series 2013B, prescribing the form, terms and conditions of said Bonds, designating the date, denomination and place of payment of said Bonds; providing for the payment thereof in principal and interest; confirming the sale and delivery of the Bonds to the Underwriter; and providing for other matters in connection therewith was delayed.

PUBLIC HEARING

                   The next item on the agenda which was to hold a public hearing on the structure located at 406 Leland Street, Margaret Jones was delayed for two weeks.

ORDINANCE FOR INTRODUCTION

                   On motion of Ms. LaSalle and seconded by Mr. Villard the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZING THE MAYOR TO SIGN

                   “ENTITY/STATE” AGREEMENT FOR THE CITY OF

                   ALEXANDRIA SIDEWALK IMPROVEMENTS PROJECT

                   AND OTHER MATTERS WITH RESPECT THERETO.

COMMITTEES

                   There were no reports from the Finance and Legal Affairs, Utility, Personnel/Insurance, Economic, Workforce, Planning Development, Community Affairs, Services and Events, Property & Zoning committee and A & E Selection committees.

                   Mr. Larvadain introduced James Mayo, the Mayor of Monroe who spoke a few words.

                   There being no further business to come before the

Council, on motion properly seconded, the meeting was adjourned.

/S/  CHARLES L. “CHUCK” FOWLER
President     

ATTEST:

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/S/  NANCY L. THIELS,
City Clerk