Council Meeting Agenda - 2013-09-17

ALEXANDRIA CITY COUNCIL
REGULAR COUNCIL AGENDA
TUESDAY, SEPTEMBER 17, 2013
CITY COUNCIL CHAMBERS – 5:00 P.M.

A.           CALL TO ORDER
B.           INVOCATION
C.           PLEDGE OF ALLEGIANCE
D.           ROLL CALL
E.            Approval of minutes taken from a special meeting held on 8/29 and regular meeting held on 9/3.
F.            CONSENT CALENDAR

1)   Introduction of an ordinance authorizing the Mayor to accept the low bid submitted for replacement underground distribution cable for Sterkx Substation. Bids to be opened 9/17.

2)   Introduction of an ordinance authorizing the Mayor to accept the low bid submitted for Sterkx Road substation – 138-15kv motor control center replacement.  Bid to be opened 9/17.

3)   Introduction of an ordinance authorizing the Mayor to accept the low bid submitted for annual work uniforms for all city departments except Police and Fire. Bid to be opened 9/17.

4)   Introduction of an ordinance authorizing the Mayor to accept the low bid submitted for the purchase of a minimum of six police motorcycles with trade-ins.  Bids to be opened 9/17.

5)    Introduction of an ordinance regarding the City of Alexandria Community College Initiative  (the "initiative"); to implement the plan and to authorize, empower and provide authority for the Mayor on behalf of the city to execute all necessary documents, agreements, contracts, and endeavors related to the initiative; to  cooperate by intergovernmental agreement or otherwise with the Louisiana Community and Technical College System's Capital Campaign for Louisiana's Community and Technical Colleges, "Advancing Centers of Technology" and, specifically,  for the workforce and technical education project-- Central Louisiana Technical Community College, Alexandria Campus, Rapides Parish Workforce Industrial Training Campus; and providing for all matters related  to the "initiative"; to declare a public purpose for city funding for the initiative and  to authorize all services and support necessary for participation as required by act 360 of the regular session of the Louisiana Legislature including the required matching funds; to authorize the Mayor on behalf of the city to formally engage and execute a contract for professional services with an independent site selection specialist tasked with objective vetting of the location(s) in the City of Alexandria suitable as potential sites for the Community College initiative and for other services that may be required for the city to cooperate with the requirements of ACT NO. 360 of the regular session of the Louisiana Legislature; to provide funding for the initiative, the city's participation with the required match and for all related contracts and services following the certification and other processes set forth herein and as provided by the companion resolution of similar subject, object and title; and otherwise to provide with respect thereto.

6)   Introduction of an ordinance authorizing the Mayor to enter into a professional service agreement for design and construction observation of the GIS Support Building.

7)   Introduction of an ordinance authorizing the Mayor to renew the existing contract with TCI of Alabama, LLC for PCB (polychlorinated Byphenis) and PCB contaminated equipment removal and disposal for the third and final year.

8)   Introduction of an ordinance amending the 2013-2014 operating budget deleting a Record Clerk position and adding a Communications Officer position in the Police Department.

9)    RESOLUTION to declare the City’s intention to participate in a Community College Initiative; to cooperate with the Louisiana Community and Technical College Systems Capital Campaign for Louisiana’s Community and Technical Colleges, “Advancing Centers of Technology” and specifically for the workforce and technical education project- Central Louisiana Technical Community College  Alexandria Campus, Rapides Parish Workforce Industrial Training, Campus to declare a public purpose for City funding and services necessary for participation as required by ACT 360 of the regular session of the Louisiana Legislature Campus, authorizing city participation, conduct and due diligence through city departments, office and officers for project facilitation, access to and resources regarding multiple sites within the City suitable for Incorporation with the project; recognizing the need for additional planning professional (including formal engagement of an independent site specialist tasked with objective vetting of the locations(s) of the community college initiative); offering transportation assistance and other city contributions and assets; and upon selection of a campus site for the project declaring the intention of providing city assistance and funding for the necessary required private match of funds to be available for purpose under ACT 360. (FINANCE AND LEGAL AFFAIRS COMMITTEE 9/17)

10)  RESOLUTION reappointing Edward T. Roberts and C. Michael Day to the Alexandria Municipal Fire and Police Civil Service Board.

G.      ORDINANCES FOR FINAL ADOPTION
SUBJECT TO PUBLIC HEARING

11) To consider final adoption of an ordinance authorizing    the Mayor to accept the low bid submitted for brass fittings & miscellaneous items for a twelve month period. 

12)   To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for the purchase of one three wheel broom street sweeper for the Street department. 

13)   To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for plastic refuse bags for a twelve month period. 

14)   To consider final adoption of an ordinance authorizing the Mayor to enter into a Cooperative Endeavor Agreement with Volunteers of America, North Louisiana, (“VOA”) to provide for an agreement between the City and VOA related to the VOA’s Teen Outreach Program; to provide certain facilities at the Bolton Avenue Community Center by the City to VOA; to provide terms and conditions and otherwise provide for a related community partnership request and assistance and to authorize the Mayor to enter into the agreement and otherwise to provide with respect thereto.

15)   To consider final adoption of an ordinance authorizing the Mayor to renew the existing contract with Caplan’s Inc., for the annual uniform bid for the Public Safety Division for a twelve month period.

16)   To consider final adoption of an ordinance rezoning 16.30 Acres located on Versailles Boulevard in Phase III of the Lake District Subdivision as required by the Lake District, LLC Represented by Rod Noles from “SF-3” Single Family High Density District to “C-2” General Commercial District and other matters with respect thereto.

COMMUNITY AFFAIRS, SERVICES AND EVENTS COMMITTEE

17)   To consider final adoption of an ordinance authorizing the Mayor to renew the Cooperative Endeavor Agreement with the Alexandria Mardi Gras Association. (Community Affairs, Services and Events Committee 9/17)

PUBLIC SAFETY, WORKS AND TRANSPORTATION COMMITTEE

18)   To consider final adoption of an ordinance authorizing the Mayor to enter into a contract with Everett Hobbs for construction management services. (Public Safety, Works and Transportation committee 9/17)

19)   To consider final adoption of an ordinance accepting the Master Street Plan as modified to update the map due to recent street construction and technical changes. (Public Safety, Works and Transportation committee 9/17)

FINANCE AND LEGAL AFFAIRS COMMITTEE

20)   To consider final adoption of an ordinance amending the 2013-2014 budget to place presently held funding in the Pre-Trial Intervention (PTI) account into the PTI fund; to designate same as a revenue fund of the City; and matters related thereto. (Finance and Legal Affairs Committee 9/17)

1. G.           PUBLIC HEARING

21)   To hold a public hearing on structure located at 406 Leland Street, Margaret Jones.

H.     COMMITTEES

22)    To hear from Finance and Legal Affairs Committee:    Mr. Silver.

23)    To hear from Utility Committee: Mr. Villard.

24)    To hear from Personnel/Insurance Committee: Mr. Green.

25)    To hear from Public Safety, Works and Transportation

Committee:  Mr. Larvadain.

26)    To hear from Economic, Workforce and Planning Development      

Committee:   Mr. Rubin.

27)    To hear from Community Affairs, Services and Events Committee: Ms. LaSalle.

28)    To hear from Property and Zoning Committee: Mr. Silver.

29)    To hear from A & E Selection Committee: Mr. Villard.

30)    ANY OTHER BUSINESS WHICH BY UNANIMOUS

CONSENT MAY PROPERLY COME BEFORE THE COUNCIL.

31)    ADJOURNMENT.