Council Meeting Minutes - 2013-10-01

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD OCTOBER 1, 2013.

The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, October 1, 2013 at 5:00 P.M.  There were present the Honorable Charles “Chuck” Fowler, Ed Larvadain, III,  Jules Green, Harry B. Silver, James “Jim” Villard, Lee Rubin and Mitzi LaSalle.   Also present were members of the Council staff, the Legal Division, Chief Operating Officer Joe Page, Mayoral Assistant Alban Provosty and other members of the Administration.

The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Charles “Chuck” Fowler, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilwoman Mitzi LaSalle and the Pledge of Allegiance was led by Councilman Jim Villard.

APPROVAL OF MINUTES

On motion of Mr. Villard, seconded by Mr. Silver, the minutes taken from a regular meeting which was held September 17, 2013 was unanimously approved by the Council.

CONSENT CALENDAR                                                         

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Ms. LaSalle moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.

Ms. LaSalle moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.

Mr. Green seconded the motion.  It was unanimously carried by the Council.

Bids were received for Bayou Rapides to Prescott Road 138 kv reconductor.

Name of Bidders                                               Amount of Bid

Chain Electric Company                                    $518,092.00

 The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Ms. LaSalle, seconded by Mr. Green, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

BAYOU RAPIDES TO PRESCOTT ROAD 138 KV

RECONDUCTOR, AS REFLECTED BY BIDS

RECEIVED AND TO ENTER INTO CONTRACT

FOR SAID RECONDUCTOR, AND OTHER

MATTERS WITH RESPECT THERETO.

Bids were received for petroleum products for use by various departments.

Name of Bidders

Rachel Oil Company

 The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Ms. LaSalle, seconded by Mr. Green, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

PETROLEUM PRODUCTS FOR USE BY VARIOUS

DEPARTMENTS, AS REFLECTED BY BIDS

RECEIVED AND TO ENTER INTO CONTRACT

FOR SAID PRODUCTS AND OTHER MATTERS WITH

RESPECT THERETO.

                   Bids were received sewer jet rodder truck for use by the Wastewater department.

Name of Bidders                                               Amount of Bid

Covington                                                         $72,164.00

                   The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Ms. LaSalle, seconded by Mr. Green, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

SEWER JET RODDER BODY TRUCK FOR USE

BY THE WASTEWATER DEPARTMENT, AS

REFLECTED BY BIDS RECEIVED AND TO

ENTER INTO CONTRACT FOR SAID BODY TRUCK

AND OTHER MATTERS WITH RESPECT THERETO.

                   On motion of Ms. LaSalle and seconded by Mr. Green, the following ordinance was introduced:

                  AN ORDINANCE AUTHORIZING THE MAYOR TO

                  ACCEPT THE LOW BID SUBMITTED FOR ANIMAL

                  SHELTER KENNELS AND INFILL FOR FELINE

                  ISOLATION AREA, AS REFLECTED BY BIDS

                  RECEIVED AND TO ENTER INTO CONTRACT FOR

                  SAID KENNELS AND OTHER MATTERS WITH

                  RESPECT THERETO.

                   On motion of Ms. LaSalle and seconded by Mr. Green, the following ordinance was introduced:

                   AN ORDINANCE REPEALING SECTION 7-27 TO

                   7-97, AND SECTION 7-143, 104.4 AND 105 OF

                   THE CODE OF ORDINANCES RELEVANT TO

                   LOCAL LICENSURE OF CONTRACTORS AND

                   OTHER MATTERS WITH RESPECT THERETO.

                   On motion of Ms. LaSalle and seconded by Mr. Green, the following ordinance was introduced:

                   AN ORDINANCE CONFIRMING THE SALE

                   NOT TO EXCEED ONE HUNDRED FIVE

                   MILLION DOLLARS ($105,000,000) OF

                   UTILITIES REVENUE BONDS, SERIES 2013A,

                   OF THE CITY OF ALEXANDRIA, STATE OF

                   LOUISIANA; PRESCRIBING THE FORM, TERMS

                   AND CONDITIONS OF SAID BOND; DESIGNATING

                   THE DATE, DENOMINATION AND PLACE OF

                   PAYMENT OF SAID BONDS; PROVIDING FOR THE

                   PAYMENT THEREOF IN PRINCIPAL AND INTEREST;

                   AND PROVIDING FOR OTHER MATTERS IN

                   CONNECTION THEREWITH.

  The above item was referred to the Finance & Legal Affairs committee.

 On motion of Ms. LaSalle and seconded by Mr. Green, the following ordinance was introduced:

                  AN ORDINANCE ANNEXING 39.8 ACRE (+/-

                  TRACT OF LAND (TRACT 1) AND A 2.91 ACRE

                  TRACT OF LAND (TRACT 2) LOCATED IN

                  SECTIONS 27 & 85 OF TOWNSHIP 4 NORTH,

                  RANGE 1 WEST, RAPIDES PARISH AND OTHER

                  MATTERS WITH RESPECT THERETO.

                   The above item was referred to the Finance & Legal Affairs committee.

Ms. LaSalle moved for the adoption of the following resolution which was seconded by Mr. Green, to wit:

RESOLUTION NO.   9229-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR 500 GALLON TRUCK MOUNTED

VAC-HYDRO UNIT FOR THE ELECTIC DISTRIBU-

TION DEPARTMENT.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 1^st day of October, 2013.

Ms. LaSalle moved for the adoption of the following resolution which was seconded by Mr. Green, to wit:

 RESOLUTION NO.   9230-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR CAST/DUCTILE IRON AND RELATED

ACCESSORIES FOR A TWELVE MONTH PERIOD.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 1^st day of October, 2013.

Ms. LaSalle moved for the adoption of the following resolution which was seconded by Mr. Green, to wit:

              RESOLUTION NO.   9231-2013

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR OPERATING SUPPLIES FOR THE

WASTEWATER DEPARTMENT FOR A TWELVE

MONTH PERIOD.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 1^st day of October, 2013.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO PUBLIC HEARING

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of  Ms. LaSalle and seconded by Mr. Villard, to wit:

                                 ORDINANCE NO.    171-2012

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   ACCEPT THE LOW BID SUBMITTED FOR

                   REPLACEMENT UNDERGROUND DISTRIBUTION

                   CABLE FOR STERKX SUBSTATION, AS REFLECTED

                   BY BIDS RECEIVED AND TO ENTER INTO

                   CONTRACT FOR SAID SUBSTATION AND OTHER

                   MATTERS WITH RESPECT THERETO.

                   The President called for any discussion, a vote was called for and the following recorded:

YEAS:        LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 1^st day of October, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of  Mr.  Villard and seconded by Ms. LaSalle, to wit:

                                 ORDINANCE NO.    172-2012

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   ACCEPT THE LOW BID SUBMITTED FOR

                   STERKX ROAD SUBSTATION – 138 15KV MOTOR

                   CONTROL CENTER REPLACEMENT, AS REFLECTED

                   BY BIDS RECEIVED AND TO ENTER INTO CONTRACT

                   FOR SAID REPLACEMENT AND OTHER MATTERS

                   WITH RESPECT THERETO.

                   The President called for any discussion, a vote was called for and the following recorded:

YEAS:        Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 1^st day of October, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of  Ms. LaSalle and seconded by Mr. Villard, to wit:

                                 ORDINANCE NO.    173-2012

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   ACCEPT THE LOW BID SUBMITTED FOR ANNUAL

                   WORK UNIFORMS FOR ALL CITY DEPARTMENTS

                   EXCEPT POLICE AND FIRE, AS REFLECTED BY

                   BIDS RECEIVED AND TO ENTER INTO

                   CONTRACT FOR SAID UNIFORMS AND OTHER

                   MATTERS WITH RESPECT THERETO.

                   The President called for any discussion, a vote was called for and the following recorded:

YEAS:        LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 1^st day of October, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of  Mr. Villard and seconded by Ms. LaSalle, to wit:

                                 ORDINANCE NO.    174-2012

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   ACCEPT THE LOW BID SUBMITTED FOR THE

                   PURCHASE OF A MINIMUM OF SIX POLICE MOTOR-

                   CYCLES WITH TRADE-INS, AS REFLECTED BY BIDS

                   RECEIVED AND TO ENTER INTO CONTRACT FOR

                   SAID MOTORCYCLES AND OTHER MATTERS WITH

                   RESPECT THERETO.

                   The President called for any discussion, a vote was called for and the following recorded:

YEAS:        Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 1^st day of October, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of  Ms. LaSalle and seconded by Mr. Silver, to wit:

                                 ORDINANCE NO.    175-2012

AN ORDINANCE REGARDING THE CITY OF ALEXANDRIA COMMUNITY COLLEGE INITIATIVE  (THE "INITIATIVE"); TO IMPLEMENT THE PLAN AND TO AUTHORIZE, EMPOWER AND PROVIDE AUTHORITY FOR THE MAYOR ON BEHALF OF THE CITY TO EXECUTE ALL NECESSARY DOCUMENTS, AGREEMENTS, CONTRACTS, AND ENDEAVORS RELATED TO THE INITIATIVE; TO  COOPERATE BY INTERGOVERNMENTAL AGREEMENT OR OTHERWISE WITH THE LOUISIANA COMMUNITY AND TECHNICAL COLLEGE SYSTEM'S CAPITAL CAMPAIGN FOR LOUISIANA'S COMMUNITY AND TECHNICAL COLLEGES, "ADVANCING CENTERS OF TECHNOLOGY" AND, SPECIFICALLY,  FOR THE WORKFORCE AND TECHNICAL EDUCATION PROJECT-- CENTRAL LOUISIANA TECHNICAL COMMUNITY COLLEGE, ALEXANDRIA CAMPUS, RAPIDES PARISH WORKFORCE INDUSTRIAL TRAINING CAMPUS; AND PROVIDING FOR ALL MATTERS RELATED  TO THE "INITIATIVE"; TO DECLARE A PUBLIC PURPOSE FOR CITY FUNDING FOR THE INITIATIVE AND  TO AUTHORIZE ALL SERVICES AND SUPPORT NECESSARY FOR PARTICIPATION AS REQUIRED BY ACT 360 OF THE REGULAR SESSION OF THE LOUISIANA LEGISLATURE INCLUDING THE REQUIRED MATCHING FUNDS; TO AUTHORIZE THE MAYOR ON BEHALF OF THE CITY TO FORMALLY ENGAGE AND EXECUTE A CONTRACT FOR PROFESSIONAL SERVICES WITH AN INDEPENDENT SITE SELECTION SPECIALIST TASKED WITH OBJECTIVE VETTING OF THE LOCATION(S) IN THE CITY OF ALEXANDRIA SUITABLE AS POTENTIAL SITES FOR THE COMMUNITY COLLEGE INITIATIVE AND FOR OTHER SERVICES THAT MAY BE REQUIRED FOR THE CITY TO COOPERATE WITH THE REQUIREMENTS OF ACT NO. 360 OF THE REGULAR SESSION OF THE LOUISIANA LEGISLATURE; TO PROVIDE FUNDING FOR THE INITIATIVE, THE CITY'S PARTICIPATION WITH THE REQUIRED MATCH AND FOR ALL RELATED CONTRACTS AND SERVICES FOLLOWING THE CERTIFICATION AND OTHER PROCESSES SET FORTH HEREIN AND AS PROVIDED BY THE COMPANION RESOLUTION OF SIMILAR SUBJECT, OBJECT AND TITLE; AND OTHERWISE TO PROVIDE WITH RESPECT THERETO.

                   The President called for any discussion. There were several questions asked by council members.  Mr. Trey Gist, Assistant City Attorney was present to answer questions.  After discussion, a vote was called for and the following recorded:

YEAS:        LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 1^st day of October, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of  Ms. LaSalle and seconded by Mr. Silver, to wit:

                                 ORDINANCE NO.    176-2012

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   ENTER INTO A PROFESSIOAL SERVICES AGREE-

                   MENT WITH PAN AMERICAN ENGINEERS FOR

                   DESIGN AND CONSTRUCTION OBSERVATION OF

                   THE GIS SUPPORT BUILDING AND OTHER MATTERS

                   WITH RESPECT THERETO.

                   The President called for any discussion.  Mr. Villard stated that an A/E Selection committee meeting was held with himself, Councilman Green and Councilman Silver as members present.  The committee recommended the award of Pan American Engineers as their selection for this project.  Discussion was held.  There were several questions asked concerning the ratings on this project by Ms. LaSalle.  Mr. Larvadain concurred with Ms. LaSalle.  After the question was called, a vote was called for and the following recorded:

YEAS:        Villard, Green, Silver, Fowler.

NAYS:        LaSalle and Larvadain.

ABSENT:    None.

ABSTAIN:  Rubin.

The ordinance was thereupon declared adopted on this the 1^st day of October, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of  Ms. LaSalle and seconded by Mr. Villard, to wit:

                                 ORDINANCE NO.    177-2012

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   RENEW THE EXISTING CONTRACT WITH TCI

                   OF ALABAMA, LLC FOR PCB (POLYCHLORINATED

                   BYPHENIS) AND PCB CONTAMINATED EQUIPMENT

                   REMOVAL AND DISPOSAL FOR THE THIRD AND

                   FINAL YEAR AND OTHER MATTERS WITH RESPECT

                   THERETO.

                   The President called for any discussion, a vote was called for and the following recorded:

YEAS:        LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 1^st day of October, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of  Mr. Villard and seconded by Ms. LaSalle, to wit:

                                 ORDINANCE NO.    178-2012

                   AN ORDINANCE AMENDING THE 2013-2014

                   OPERATING BUDGET DELETING A RECORDS

                   CLERK POSITION AND ADDING A COMMUNICA-

                   TIONS OFFICER POSITION IN THE POLICE

                   DEPARTMENT AND OTHER MATTERS WITH

                   RESPECT THERETO.

                   The President called for any discussion, a vote was called for and the following recorded:

YEAS:        Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 1^st day of October, 2013.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of  Mr. Silver and seconded by Mr. Villard, to wit:

                                 ORDINANCE NO.    179-2012

TO CONSIDER FINAL ADOPTION OF AN ORDINANCE TO AUTHORIZE BOTH A PROFESSIONAL SERVICES AGREEMENT AND A COOPERATIVE ENDEAVOR AND DEVELOPMENT AGREEMENT BETWEEN THE CITY OF ALEXANDRIA (“CITY”) AND A THIRD PARTY OR THIRD PARTY RELATED TO THE HOTEL AND CONVENTION CENTER (THE ALEXANDER FULTON HOTEL AND CONVENTION CENTER) LOCATED AT MUNICIPAL ADDRESS 701 FULTON STREET AND RELATED MATTERS; TO AUTHORIZE THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT FOR INTERIM MANAGEMENT OF THE HOTEL AND CONVENTION CENTER WITH A PARTY AND TO PROVIDE FOR OTHER CONDITIONS RELATIVE TO INTERIM MANAGEMENT;  TO PROVIDE RELATIVE TO THE PROFESSIONAL SERVICE AGREEMENT’S TERMS, DEFINITIONS, GENERAL CONDITIONS, OBLIGATIONS AND RESPONSIBILITIES AND RELATED MATTERS; TO ALSO PROVIDE FOR AND TO AUTHORIZE A LEASE AND A SALE OF THE HOTEL AND CONVENTION CENTER TRACT WHICH IS NOT NEEDED FOR A PUBLIC PURPOSE IN ACCORDANCE WITH LA R.S. 33:4712; TO PROVIDE SUCH CONDITIONS AND DECLARATIONS FOR A DEVELOPMENT AGREEMENT UNDER THE REQUIREMENTS OF LA R.S. 33:4780.21 ET SEQ. RELATED THERETO INCLUDING CONSIDERATION; TO DECLARE PROVISIONS NECESSARY AND PROPER TO ESTABLISH REQUIREMENTS THERE UNDER; TO PROVIDE A DECLARATION OF REASONABLE EXPECTATION OF VALUE, A DECLARATION OF PUBLIC PURPOSE, DELIVERABLES AND PROPORTIONALITY RELATED TO THE AGREEMENT AND OTHERWISE TO PROVIDE WITH RESPECT TO THE AGREEMENT AND MATTERS RELATED THERETO. 

                   The President called for any discussion.  Mr. Winfred was present to answer any questions that the Council had on this item.  A vote was called for and the following recorded:

YEAS:        Silver, Fowler, LaSalle, Villard, Green, Larvadain, Rubin.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 1^st day of October, 2013.

COMMITTEES

 There were no reports from the Finance and Legal Affairs, Utility, Personnel, Public Safety, Works & Transportation, Economic, workforce & Planning, Community Affairs, Services & Events, and A & E Selection committees.

  Mr. Silver, Chairman of the Finance & Legal Affairs committee stated that in two weeks he would like to hear the financial report from the Administration.

   Mr. Green, Chairman of the Personnel & Insurance committee stated that he had sent up a Public Records Request to the Administration.  He stated that to this day he still has not heard a response to his request. 

There being no further business to come before the

Council, on motion properly seconded, the meeting was adjourned.

                                                     /S/  CHARLES “CHUCK” FOWLER, JR.

                                                                        President    

ATTEST:

­­­­­­­­­­

/S/  NANCY L. THIELS

City Clerk