Council Meeting Minutes - 2014-05-13

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON MAY 13, 2014.

         The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, May 13, 2014 at 5:00 P.M.  There were present the Honorable Charles “Chuck”  Fowler, Mitzi LaSalle, Jim Villard, Jules Green, Ed Larvadain, Lee Rubin and Harry Silver.   Also present were Mayor Jacques Roy, Chief of Staff Joe Page, Council staff and Attorney Trey Gist.

         The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Charles “Chuck” Fowler, who stated that the Council was ready for the transaction of business.  The Invocation was pronounced by Councilman Harry Silver and the Pledge of Allegiance was led by Mayor Jacques Roy.

Approval of Minutes

         On motion of Mr. Rubin and seconded by Mr. Villard the minutes taken from a regular council meeting held on April 29, 2014, was unanimously approved by the Council.

CONSENT CALENDAR

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Mr. Silver moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.

Mr. Villard seconded the motion.  It was unanimously carried by the Council.

Bids were received for Bringhurst Par 3 Clubhouse Vinyl Siding.

Name of Bidders                                               Amount of bid

T. L. Construction, LLC                                     $24,700.00

James A. Decker                                               $31,840.00

The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.

Bids were received for spun pre-stressed wood pole equivalent concrete poles for used by the Electric Distribution.

Name of Bidders                                      Amount of bid

Stress Concrete                                       $167,762.00 (total amount for all bid items)

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation.                                                                             

Mr. Silver moved for the adoption or introduction of all items appearing under the heading for Consent Calendar.

AN ORDINANCE AUTHORIZING THE MAYOR TO SURPLUS A 1986 PIERCE ARROW FIRE ENGINE AND ENTER INTO A COOPERATIVE ENDEAVOR AGREEMENT WITH THE CITY OF PINEVILLE FOR THE DISPOSITION OF THE 1986 PIERCE ARROW FIRE ENGINE PURSUANT TO INTERGOVERNMENTAL SERVICES LAWS AND OTHER MATTERS WITH RESEPCT THERETO.

On motion of Mr. Silver and seconded by Mr. Villard the following ordinance was introduced, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST QUOTE SUBMITTED BY BEAUFORD ENTERPRISES DBA YANKEE CLIPPER FOR LANDSCAPE MAINTENANCE SERVICES FOR BOLTON AVENUE RAINGARDENS AND OTHER MATTERS WITH RESPECT THERETO.

Mr. Silver moved for the adoption of the following resolution and seconded by Mr. Villard, to wit:

RESOLUTION NO. 9297-2014

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR ANNUAL CONTRACT FOR CURRENT MODEL YEAR OR NEWER VEHICLES FOR VARIOUS DEPARTMENTS AND OTHER MATTER WITH RESPECT THERETO.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:  Fowler, LaSalle, Villard, Green, Larvadain, Rubin, Silver.

NAYS: None

ABSENT: None

This resolution was thereupon declared adopted on this the 13^th day of May.

Mr. Silver moved for the adoption of the following resolution and seconded by Mr. Villard, to wit:

RESOLUTION NO. 9298-2014

RESOLUTION CONFIRMING AND REITERATING POLICY FOR COUNCIL EMPLOYEES RELATIVE TO SICK LEAVE AND VACATION TIME AND AUTHORIZING SUCH BENEFITS THEREUNDER AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:  Fowler, LaSalle, Villard, Green, Larvadain, Rubin, Silver.

NAYS: None

ABSENT: None

This resolution was thereupon declared adopted on this the 13^th day of May.

1. G.  PUBLIC HEARING

The President asked if there were anyone in the audience that had any comments or like to be heard in reference to the following resolution.  There were no comments from the audience.   Donna Jones, Deputy City Clerk presented all information pertaining to the passage of this resolution to the President and the President requested that Ms. Jones enter this information into the minutes.

Mr. Silver moved for the adoption of the following resolution and seconded by Mr. Villard.

RESOLUTION NO. 9299-2014

A RESOLUTION PROVIDING FOR CANVASSING THE RETURNS AND DECLARING THE RESULT OF THE SPECIAL ELECTION HELD IN THE CITY OF ALEXANDRIA, STATE OF LOUISIANA, ON SATURDAY, MAY 3, 2014, TO AUTHORIZE THE LEVY OF A SPECIAL TAX THEREIN.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:   Silver, Fowler, LaSalle, Villard, Green, Larvadain, Rubin.

NAYS: None

ABSENT: None

This resolution was thereupon declared adopted on this the 13^th day of May.

The following resolution was offered by Harry Silver and seconded by Jim Villard:

RESOLUTION

A resolution providing for canvassing the returns and declaring the result of the special election held in the City of Alexandria, State of Louisiana, on Saturday, May 3, 2014, to authorize the levy of a special tax therein.

                                    BE IT RESOLVED by the City Council of the City of Alexandria, State of Louisiana (the "Governing Authority"), acting as the governing authority of the City of Alexandria, State of Louisiana, that:

                                    SECTION 1.  Canvass.  This Governing Authority does now proceed in open and public session to examine the official tabulations of votes cast at the special election held in the City of Alexandria, State of Louisiana, on SATURDAY, MAY 3, 2014, to authorize the levy of a special tax therein, and said Governing Authority does further proceed to examine and canvass the returns and declare the result of the special election.

                                    SECTION 2.  Procès Verbal.  A Procès Verbal of the canvass of the returns of said election shall be made and a certified copy thereof shall be forwarded to the Secretary of State, Baton Rouge, Louisiana, who shall record the same in his office; another certified copy thereof shall be forwarded to the Clerk of Court and Ex-Officio Recorder of Mortgages in and for the Parish of Rapides, who shall record the same in the Mortgage Records of said Parish; and another copy thereof shall be retained in the archives of this Governing Authority.

                                    SECTION 3.  Promulgation of Election Result.  The re­sult of said election shall be promulgated by publication in the manner provided by law.

This resolution having been submitted to a vote, the vote thereon was as follows:

MEMBERS:                                       YEAS:               NAYS:                                ABSENT:                           ABSTAINING:

Jim Villard                                                                       X                   _____                   _____ _____

Lee Rubin                                                                        X                   _____                   _____ _____

Ed Larvadain, III                                                          X                   _____                                 _____

Mitzi LaSalle                                                                  X                   _____                                 _____

Jules R. Green                                                              X                   _____                                 _____

Harry Silver                                                                    X                   _____                   _____          

Charles "Chuck" Fowler                                         X                   _____                   _____ _____

                           And the resolution was declared adopted on this, the 13^th day of May, 2014.

                                 /s/ Nancy L. Thiels                                                                          /s/ Charles “Chuck” Fowler                      

                                           City Clerk                                                                                                        President

PROCÈS VERBAL AND PROCLAMATION OF THE CANVASS OF THE VOTES CAST AT THE SPECIAL ELECTION HELD IN THE CITY OF ALEXANDRIA, STATE OF LOUISIANA, ON SATURDAY, MAY 3, 2014.

                  BE IT KNOWN AND REMEMBERED that on Tuesday, May 13, 2014, at five o'clock (5:00) p.m., at its regular meeting place, the City Council Chambers, 1st Floor of City Hall, 915 Third Street, Alexandria, Louisiana, the City Council of the City of Alexandria, State of Louisiana (the "Governing Authority"), acting as the governing authority of the City of Alexandria, State of Louisiana (the "City"), and being the authority ordering the special election held therein on Saturday, May 3, 2014, with the following members present:

                  Jim Villard , Lee Rubin, Ed Larvadain, III, Mitzi LaSalle, Jules R. Green, Harry Silver and Charles "Chuck" Fowler;

                  There being absent:  None;

did, in open and public session, examine the official certified tabulations of votes cast at the said election, and did examine and canvass the returns of the said election, there having been submitted at said election the following proposition, to wit:

PROPOSITION

(RECREATION MILLAGE)

Shall the City of Alexandria, State of Louisiana (the "City"), levy a special tax not exceeding six (6) mills on all property subject to taxation in the City (an estimated $2,234,000 reasonably expected at this time to be collected from the levy of the tax for an entire year), for a period of twenty (20) years, beginning with the year 2014 and ending with the year 2033, for the purpose of acquiring, constructing, improving, maintaining or operating parks, playgrounds, recreation centers and other recreational facilities and programs, including cultural, educational and leisure activities, together with the necessary furnishings and equipment therefor; provided that the first 3 mills levied each year shall be applied as follows: (i) 35 % for capital purposes and (ii) 65% for operations, maintenance and staffing, with all revenues in excess of 3 mills in any year to be used solely for operations, maintenance, staffing, facilities and programs at the Alexandria Zoological Park?

                  There was found by said count and canvass that the following votes had been cast at the said special election IN FAVOR OF and AGAINST, respectively, the proposi­tion as hereinabove set forth at the following polling places, to-wit:

                  The polling places above specified being the only polling places designated at which to hold the said election, it was therefore shown that there was a total of 1,880 votes cast IN FAVOR OF the Proposition and a total of 1,323 votes cast AGAINST the Proposi­tion, as hereinabove set forth, and that there was a majority of 557 votes cast IN FAVOR OF the Proposition as hereinabove set forth.

                  Therefore, the Governing Authority did declare and proclaim and does hereby declare and proclaim in open and public session that the Proposition as herein­above set forth was duly CARRIED by a majority of the votes cast by the qualified electors voting at the said special election held in the City on Saturday, May 3, 2014.

                  Exhibit “A” attached hereto and made a part of this Procès Verbal is a copy of the Notice of Special Election and proof of publication thereof.

                  THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 13^th day of May, 2014.

ATTEST:                                                                                                                                    /s/ Charles “Chuck” Fowler                      

                                                                                                                                                                         President

                                 /s/ Nancy L. Thiels                                

                                                Clerk