Council Meeting Minutes - 2014-08-05
Document Date:
Tuesday, August 5, 2014
Regular Session
PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON AUGUST 5, 2014.
The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, August 5, 2014 at 5:00 P.M. There were present the Honorable Charles “Chuck” Fowler, Mitzi LaSalle, Jim Villard, Jules Green, Ed Larvadain, Lee Rubin and Harry Silver. Also present were Mayor Jacques Roy, Chief of Staff Joe Page, Council staff and Attorney Trey Gist.
The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Charles “Chuck” Fowler, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Mr. Silver and the Pledge of Allegiance was led by Buck Evans and the Alexandria American 6 year old All Star Team.
Approval of Minutes
On motion of Mr. Villard and seconded by Mr. Rubin the minutes taken from a regular council meeting held on August 22, 2014, was unanimously approved by the Council.
CONSENT CALENDAR
The Council next read all items found under the heading Consent Calendar and assigned them to committees.
Mr. Villard moved for the adoption or introduction of all items appearing under the heading of Consent Calendar. Mr. Silver seconded the motion it was unanimously carried by the Council.
Bids were received for annual contract for Port of Alexandria Rail Spur Rehabilitation.
Name of Bidders Amount of Bid
Rail works Track System $502,371.40
Continental Rails $599,271.90
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.
Bids were received for replacement of McNutt Water Feeder Main Phase I.
Name of Bidders Amount of Bid
Womack & Son $425,656.25
Brassette Farms $385,906.10
Merrick Heavy Machine $649,959.51
Don M. Barron $529,736.50
Cecil D. Gassiott $405,697.80
Rylee Contract $441,182.25
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.
Bid was received for a minimum of one hydraulic trash loader body.
Name of Bidder Amount of Bid
Pac Mac $53,667.00
The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation.
Bids were received for Water Meters for the Water Department for a twelve month period.
Name of Bidders
United System
Master Meter
Elster Amco
Zenner USA
Coburns
RG3 Company
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.
Bids were received for a minimum of one rear loading refuse truck, 25 CU YD Capacity.
Name of Bidders Amount of Bid
Timmons Truck $165,114.00
Timmons Truck $144,847.00
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.
Bids were received for Floor Covering Replacement for Coughlin Saunders Performing Arts Center.
Name of Bidders Amount of Bid
Richmond Floors and Kitchen $94,500.00
P. A. M. Floor Covering LLC. $87,127.00
S. M. Lyons Construction 102,000.00
Petron, LLC $93,000.00
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR PORT OF ALEXANDRIA RAIL SPUR REHABILITATION AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR REPLACEMENT OF MCNUTT WATER FEEDER MAIN PHASE 1 AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR A MINIMUM OF ONE (1) HYDRAULIC TRASH LOADER BODY TO BE MOUNTED ON A CITY OF ALEXANDRIA OWNED CHASSIS CAB, FOR USE BY THE SANITATION DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR WATER METERS FOR THE WATER DEPARTMENT FOR A TWELVE MONTH PERIOD AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR A MINIMUM OF ONE (1) REAR LOADING REFUSE TRUCK, 25 CU YD CAPACITY FOR USE BY THE SANITATION DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR FLOOR COVERING REPLACEMENT FOR COUGHLIN SAUNDERS PERFORMING ARTS CENTER AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH CAPLAN’S INC., FOR WORK UNIFORMS FOR A TWELVE MONTH PERIOD AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO DECLARE CERTAIN ITEMS OF FURNITURE, FIXTURES, EQUIPMENT AND VEHICLES AS SURPLUS AND NO LONGER NEEDED OR USED BY CITY DEPARTMENTS AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO AMEND THE 2014-2015 OPERATING BUDGET FOR POSITIONS IN THE ENVIRONMENTAL SERVICES DEPARTMENT BY DELETING 1 ENVIRONMENTAL TECHNICIAN II POSITION AND ADDING AN ENVIRONMENTAL TECH 1 POSITION AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE ANNUAL REQUIREMENTS CONTRACT FOR WATER, WASTEWATER AND GAS FOR A TWELVE MONTH PERIOD AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH RED RIVER WATERWAY COMMISSION FOR THE ALEXANDRIA LEVEE PARK COMFORT STATION AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH CASCO INDUSTRIES FOR TURN-OUT GEAR FOR A TWELVE MONTH PERIOD AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO AMEND THE 2014-2015 OPERATING BUDGET FOR POSITIONS IN THE ELECTRIC DISTRIBUTION DEPARTMENT BY DELETING 1 ELECTRIC SERVICE WORKER POSITION AND ADDING 1 ELECTRIC LINE WORKER SENIOR POSITION AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH LOSE AND ASSOCIATES TO PROVIDE SERVICES RELATED TO THE IMPLEMENTATION OF RECREATION SUMMIT AND OTHER MATTERS RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY AND VARIOUS CONSULTANTS FOR GENERAL APPRAISAL SERVICES AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Rubin the following ordinance was introduced, to wit:
Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Rubin, to wit:
RESOLUTION NO. 9333-2014
RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR FLOATING AERATOR ASSEMBLIES FOR THE WASTEWATER TREATMENT PLANT AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle,
NAYS: None
ABSENT: None
This resolution was thereupon declared adopted on this the 5th day of August, 2014.
Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Rubin, to wit:
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle,
NAYS: None
ABSENT: None
This resolution was thereupon declared adopted on this the 5th day of August, 2014.
Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Rubin, to wit:
RESOLUTION NO. 9334-2014
RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR A 20 CUBIC YARD ROLL-OFF STYLE CONTAINER FILTER FOR GRIT REMOVAL FOR THE WASTEWATER DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle,
NAYS: None
ABSENT: None
This resolution was thereupon declared adopted on this the 5th day of August, 2014.
Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Rubin, to wit:
RESOLUTION NO. 9335-2014
RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR WIRE AND CABLE FOR THE ELECTRIC DISTRIBUTION DEPARTMENT AND OTHER MATTERS WITH RESPEC THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle,
NAYS: None
ABSENT: None
This resolution was thereupon declared adopted on this the 5th day of August, 2014.
Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Rubin, to wit:
RESOLUTION NO. 9336-2014
RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR TREATED WOOD POLES FOR THE ELECTRIC DISTRIBUTION DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle,
NAYS: None
ABSENT: None
This resolution was thereupon declared adopted on this the 5th day of August, 2014.
Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Rubin, to wit:
RESOLUTION NO. 9337-2014
RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR PLASTIC REFUSE BAGS FOR VARIOUS DEPARTMENTS AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle,
NAYS: None
ABSENT: None
This resolution was thereupon declared adopted on this the 5th day of August, 2014.
Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Rubin, to wit:
RESOLUTION NO. 9338-2014
RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR BRASS FITTINGS AND MISCELLANEOUS ITEMS FOR THE WATER DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle,
NAYS: None
ABSENT: None
This resolution was thereupon declared adopted on this the 5th day of August, 2014.
Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Rubin, to wit:
RESOLUTION NO. 9339-2014
RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR UNIFORMS FOR THE FIRE AND POLICE DEPARTMENTS AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle,
NAYS: None
ABSENT: None
This resolution was thereupon declared adopted on this the 5th day of August, 2014.
Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Rubin, to wit:
RESOLUTION NO. 9340-2014
RESOLUTION AUTHORIZING THE MAYOR TO ACCEPT THE LOUISIANA COMPLIANCE QUESTIONNAIRE FOR THE AUDIT YEAR ENDING APRIL 30, 2014 AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle,
NAYS: None
ABSENT: None
This resolution was thereupon declared adopted on this the 5th day of August, 2014.
ORDINANCES FOR FINAL ADOPTION
SUBJECT TO PUBLIC HEARING
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been file thereto was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Villard.
ORDINANCE NO. 120-2014
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR LIQUID CHLORINE IN ONE (2) TON CYLINDERS FOR USE BY THE WATER AND WASTEWATER DEPARTMENT FOR A TWELVE MONTH PERIOD AND ANY OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.
NAYS: None
ABSENT: None
This ordinance was thereupon declared adopted on this the 5th day of August, 2014.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been file thereto was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Green.
ORDINANCE NO. 121-2014
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR FUELING STATION UPGRADES AND ANY OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None
ABSENT: None
This ordinance was thereupon declared adopted on this the 5th day of August, 2014.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been file thereto was brought up for final adoption on motion of Ms. LaSalle and seconded by Mr. Villard.
ORDINANCE NO. 122-2014
AN ORDINANCE AUTHORIZING THE MAYOR TO AMEND THE 2014/2015 CAPITAL BUDGET FOR HIGHWAY 1 WATER STORAGE TANK AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: LaSalle, Villard, Green, Larvadain, Rubin, Silver, Fowler.
NAYS: None
ABSENT: None
This ordinance was thereupon declared adopted on this the 5th day of August, 2014.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been file thereto was brought up for final adoption on motion of Mr. Villard. and seconded by Ms. LaSalle.
ORDINANCE NO. 123-2014
AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A LEASE AGREEMENT WITH XEROX CORPORATION FOR A HIGH VOLUME PRODUCTION PRINTER TO BE USED IN THE PRINT SHOP AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None
ABSENT: None
This ordinance was thereupon declared adopted on this the 5th day of August, 2014.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been file thereto was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Rubin.
ORDINANCE NO. 124-2014
AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICE AGREEMENT WITH USIC LOCATING SERVICES, LLC FOR UTILITY UNDERGROUND FACILITY LOCATING AND MARKETING AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None
ABSENT: None
This ordinance was thereupon declared adopted on this the 5th day of August, 2014.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been file thereto was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Green.
ORDINANCE NO. 125-2014
AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE CHANGE ORDER NO. 3 FOR WOODDALE OUTFALL AND RAILROAD AVENUE DRAINAGE IMPROVEMENTS PHASE 2 AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None
ABSENT: None
This ordinance was thereupon declared adopted on this the 5th day of August, 2014.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been file thereto was brought up for final adoption on motion of Mr. Villard and seconded by Ms. Salle.
ORDINANCE NO. 126-2014
AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH USONA DEVELOPMENT, LLC FOR THE DEVELOPMENT AND SUBMITTAL FOR THE CITY’S FIVE YEAR CONSOLIDATED PLAN AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None
ABSENT: None
This ordinance was thereupon declared adopted on this the 5th day of August, 2014.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been file thereto was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Silver.
ORDINANCE NO. 127-2014
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR THE CONSTRUCTION OF HIGHWAY 1 GROUND STORAGE TANK AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, LaSalle.
NAYS: None
ABSENT: None
This ordinance was thereupon declared adopted on this the 5th day of August, 2014.
PUBLIC HEARING – COMMUNITY DEVELOPMENT
Mr. Larvadain moved for the adoption of the following resolution which was seconded by Ms .LaSalle, to wit:
RESOLUTION NO. 9340-2014
RESOLUTION AUTHORIZING CONDEMNATION OF STRUCTURE LOCATED AT 1131 MAGNOLIA STREET.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Larvadain, Rubin, Silver, Fowler, LaSalle, Villard, Green.
NAYS: None
ABSENT: None
This ordinance was thereupon declared adopted on this the 5th day of August, 2014.
The next item on the agenda was delayed for two weeks to continue public hearing concerning condemnation of the following structure located at 4424 Woodside Drive- Keith Bakies, Kenneth W. Kirklin, Christopher and Sandra Williams.
COMMITTEES
Mr. Silver, Chairman of the Finance committee stated that there will be a Financial Status report given by the Administration in two weeks.
Ms. LaSalle, Chair of the Community Affairs and Events stated that there will be a night-out events that will be held at several schools in the City.
There were no report from the Utility, Personnel/Insurance, Public Safety, Works, and Transportation, Property and Zoning, and A & E Selection Committee.
There being no further business to come before the Council, on motion properly, seconded, the meeting was adjourned.
/S/ CHARLES “CHUCK” FOWLER, JR.
President
/S/ DONNA P. JONES
Acting City Clerk