Council Meeting Minutes - 2015-02-24
Document Date:
Tuesday, February 24, 2015
Regular Session
PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON FEBRUARY 24, 2015.
The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, February 24, 2015 at 5:00 P.M. There were present the Honorable Charles “Chuck” Fowler, Roosevelt Johnson, Jim Villard, Jules Green, Ed Larvadain, and Harry Silver. Also present were Council Staff and Attorney Trey Gist.
The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Charles “Chuck” Fowler, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Mr. Roosevelt Johnson and the Pledge of Allegiance was led by Mayor Jacques Roy.
Approval of Minutes
On motion of Mr. Rubin and seconded by Mr. Silver the minutes taken from a regular council meeting held on February 10, 2015 meeting was unanimously approved by the Council.
CONSENT CALENDAR
The Council next read all items found under the heading Consent Calendar and assigned them to committees.
Mr. Villard moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.
Mr. Johnson seconded the motion. It was unanimously carried by the Council.
Bids were received for interactive voice response system (IVR) for the Electric Distribution Department.
Name of Bidder Amount of Bid
Milsoft Utility Solution $96,450.00
The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation.
On motion of Mr. Villard and seconded by Mr. Johnson the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR INTERACTIVE VOICE RESPONSE SYSTEM (IVR) FOR THE ELECTRIC DISTRIBUTION DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Johnson the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE COOPERATIVE ENDEAVOR AGREEMENT WITH VOLUNTEERS OF AMERICA FOR AN ADDITIONAL ONE YEAR PERIOD AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Johnson the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST QUOTE RECEIVED FOR VEHICLE WINDSHIELDS AND TEMPERED GLASS FOR A TWELVE MONTH PERIOD AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Johnson the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST RESPONSIBLE RESPONSIVE QUOTE RECEIVED FROM TRANSFORMATION JANITORIAL SERVICES FOR JANITORIAL SERVICES FOR ATRANS BUS TERMINAL AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Johnson the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST QUOTE RECEIVED FOR DESKTOP DOCUMENT SCANNERS AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Johnson the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST RESPONSIVE, RESPONSIBLE QUOTE RECEIVED FROM TRANSFORMATION JANITORIAL SERVICES FOR JANITORIAL SERVICES FOR ATRANS BUSES AND VANS AND OTHER MATTERS WITH RESPECT THERETO
On motion of Mr. Villard and seconded by Mr. Johnson the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING A SOLE SOURCE PURCHASE FROM SAFRAN FOR THE MORPHO TRAK AUTOMATED FINGERPRINT IDENTIFICATION SYSTEM AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Villard and seconded by Mr. Johnson the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE ALEXANDRIA CIVIL SERVICE COMMISSION AND LAFAYETTE CONSOLIDATED GOVERNMENT FOR THE PROVISION OF EXAMINATION AND TESTING SERVICES AND MATTERS RELATED THERETO.
On motion of Mr. Villard and seconded by Mr. Johnson the following ordinance was introduced, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR AND THE PRESIDENT OF THE CITY COUNCIL TO ENTER INTO A CONTRACT WITH PAYNE, MOORE AND HERRINGTON, LLP, CERTIFIED PUBLIC ACCOUNTANTS, REGARDING THE ANNUAL INDEPENDENT POST AUDITING SERVICES, AND OTHERWISE FOR THE CITY OF ALEXANDRIA ACCORDING TO THE HOME RULE CHARTER, SECTION 2-09 AND OTHER MATTERS WITH RESPECT THERETO.
Mr. Larvadain referred the above item to the Finance and Legal Affairs Committee.
Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Johnson to wit:
RESOLUTION NO. 9387-2015
RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR SCADA SYSTEM ADDITIONS AND UPGRADES FOR THE GAS DEPARTMENT.
The President called for any discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, Johnson.
NAYS: None
ABSENT: None
This resolution was thereupon declared adopted on this the 24th day of February.
Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Johnson to wit:
RESOLUTION NO. 9388-2015
RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR TRIMMING AND REMOVAL OF TREES AND LIMBS AROUND HIGH VOLTAGE LINES.
The President called for any discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, Johnson.
NAYS: None
ABSENT: None
This resolution was thereupon declared adopted on this the 24th day of February.
Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Johnson to wit:
RESOLUTION NO. 9389-2015
RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR OPERATING CHEMICALS FOR THE WASTEWATER DEPARTMENT.
The President called for any discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, Johnson.
NAYS: None
ABSENT: None
This resolution was thereupon declared adopted on this the 24th day of February.
Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Johnson to wit:
RESOLUTION NO. 9390-2015
RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR OPERATING SUPPLIES FOR THE ELECTRIC DISTRIBUTION DEPARTMENT FOR A TWELVE MONTH PERIOD.
The President called for any discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, Johnson.
NAYS: None
ABSENT: None
This resolution was thereupon declared adopted on this the 24th day of February.
Mr. Villard moved for the adoption of the following resolution which was seconded by Mr. Johnson to wit:
RESOLUTION NO. 9391-2015
RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR JANITORIAL CHEMICALS FOR A TWELVE MONTH PERIOD.
The President called for any discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, Johnson.
NAYS: None
ABSENT: None
This resolution was thereupon declared adopted on this the 24th day of February.
ORDINANCES FOR FINAL ADOPTION
SUBJECT TO PUBLIC HEARING
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Rubin.
ORDINANCE NO. 31-2015
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE QUOTES WITH THE HIGHEST DISCOUNTED PRICE OFF THE MANUFACTURER’S SUGGESTED RETAIL PRICE FOR MULTIPLE BRAND NAMES OF HAND HELD EQUIPMENT FOR A TWELVE MONTH PERIOD AND OTHER MATTERS WTH RESPECT THERETO.
The President called for any discussion, a vote was called for and resulted as follows:
YEAS: Villard, Green, Larvadain, Rubin, Silver, Fowler, Johnson
NAYS: None
ABSENT: None
This ordinance was thereupon declared adopted on this 24th day of February, 2015
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Mr. Rubin and seconded by Mr. Villard.
ORDINANCE NO. 32-2015
AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE QUOTE OFFERING THE HIGHEST DISCOUNTED PERCENTAGE OFF MANUFACTURER’S SUGGESTED RETAIL PRICE FOR SAFARILAND BRAND POLICE UNIFORM ACCESSORIES AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion, a vote was called for and resulted as follows:
YEAS: Rubin, Silver, Fowler, Johnson, Villard, Green, Larvadain.
NAYS: None
ABSENT: None
This ordinance was thereupon declared adopted on this 24th day of February, 2015
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed thereto was brought up for final adoption on motion of Mr. Villard and seconded by Mr. Rubin.
ORDINANCE NO. 33-2015
AN ORDINANCE AUTHORIZING THE ACQUISITION OF PARCELS #810 AND #811 REQUIRED FOR THE WOODDALE OUTFALL DRAINAGE IMPROVEMENT PROJECT AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion, a vote was called for and resulted as follows:
YEAS: Rubin, Silver, Fowler, Johnson, Villard, Green, Larvadain.
NAYS: None
ABSENT: None
This ordinance was thereupon declared adopted on this 24th day of February, 2015
AUDIT REPORT
It was moved by Mr. Silver and seconded by Mr. Johnson to receive the 2013/2014 Audit report from Payne, Moore and Herrington for the year ended April 30, 2014.
The President called for any discussion, there being none the motion was carried.
COMMITTEES
There were no reports from the Finance and Legal Affairs, Utility Committee, Personnel/Insurance Committee, Economic, Workforce and Planning Development Committee, Community Affairs, Services and Events Committee, and A & E Selection Committee.
Public Safety, Works, and Transportation Committee- Mr. Larvadain
The committee met concerning restroom/water fountains at Helen Black Park. The Mayor also gave a brief overview concerning policy on Community Garden Parks and also information on the status of the bus transfer station off Monroe Street. Mr. Johnson requested a report from the Administration concerning demolition and condemnation.
There being no further business to come before the Council, on motion properly seconded, the meeting was adjourned.
/S/ Charles “Chuck” Fowler, Jr President
ATTEST:
/S/ Donna P. Jones
City Clerk