Council Meeting Minutes - 2011-07-26
Document Date:
Tuesday, July 26, 2011
Regular Session
PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD JULY 26, 2011.
The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, July 26, 2011 at 5:00 P.M. There were present the Honorable Roosevelt L. Johnson, Ed Larvadain, III, Jonathan D. Goins, Harry B. Silver, James “Jim” Villard, Chuck Fowler and Mitzi Gibson. Also present were members of the Council staff.
The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Roosevelt L. Johnson, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilwoman Mitzi Gibson and the Pledge of Allegiance was led by Councilman Jim Villard.
CONSENT CALENDAR
The Council next read all items found under the heading Consent Calendar and assigned them to committees.
Mr. Goins moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.
Mr. Goins moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.
Ms. Gibson seconded the motion. It was unanimously carried by the Council.
On motion of Mr. Goins, seconded by Ms. Gibson, the minutes taken from a regular meeting which was held July 12, 2011 were unanimously approved by the Council.
Bids were received for Purchasing Warehouse/HVAC project.
Name of Bidders Bid Amount
ACA Mechanical/Industrial No acknowledgment of
Addenda one
Johnny Williams Plumbing $193,900.00
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Goins, seconded by Ms. Gibson, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
PURCHASING WAREHOUSE/HVAC PROJECT,
AS REFLECTED BY BIDS RECEIVED AND TO
ENTER INTO CONTRACT FOR SAID WAREHOUSE/
HVAC PROJECT AND OTHER MATTERS WITH
RESPECT THERETO.
Bids were received for Recreation Operations Building.
Bidder Base Bid Amt. Additive Alt.#1 Additive Alt.#2
Westerchil $434,200 $45,300 $15,460
Tudor $414,000 $45,700 $14,286
Larwood $464,200 $44,500 $18,600
Petron $488,000 $41,000 $13,000
James Decker $640,000 $38,000 $20,000
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Goins, seconded by Ms. Gibson, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
RECREATION OPERATIONS BUILDING, AS
REFLECTED BY BIDS RECEIVED AND TO
ENTER INTO CONTRACT FOR SAID BUILDING
AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Goins, seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT THE LOW BID SUBMITTTED FOR
PUBLIC SAFETY ROOF REPLACEMENT, AS
REFLECTED BY BIDS RECEIVED AND TO
ENTER INTO CONTRACT FOR SAID ROOF
REPLACEMENT AND OTHER MATTERS WITH
RESPECT THERETO.
(Please note for the record that bids on the above item will be received on August 2, 2011.)
Bids were received for brass fittings & miscellaneous items for a twelve month period.
Name of Bidders
H.D. Supply Waterworks
Lafayette Winwater
Coburn’s Supply
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Goins, seconded by Ms. Gibson, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
BRASS FITTINGS & MISCELLANEOUS ITEMS
FOR A TWELVE MONTH PERIOD, AS
REFLECTED BY BIDS RECEIVED AND TO
ENTER INTO CONTRACT FOR SAID ITEMS
AND OTHER MATTERS WITH RESPECT THERETO.
Bids were received for plastic refuse bags for a twelve month period.
Name of Bidders
Jadcore $4.93/roll
Interboro $4.84/roll
Dyna-Pak Corporation $4.77/roll
Calico Ind. $7.69/roll
Central Poly Corporation $5.16/roll
All American Poly $7.10/roll
Sayes Office Supply $8.75/roll
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Goins, seconded by Ms. Gibson, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
PLASTIC REFUSE BAGS FOR A TWELVE MONTH
PERIOD, AS REFLECTED BY BIDS RECEIVED
AND TO ENTER INTO CONTRACT FOR SAID BAGS
AND OTHER MATTERS WITH RESPECT THERETO.
Bids were received for turn-out gear for the Fire department.
Name of Bidders
Ferrara Fire App.
Casco Ind.
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Goins, seconded by Ms. Gibson, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
TURN-OUT GEAR FOR THE FIRE DEPARTMENT,
AS REFLECTED BY BIDS RECEIVED AND TO
ENTER INTO CONTRACT FOR SAID GEAR
AND OTHER MATTERS WITH RESPECT THERETO.
Bids were received for treated wood poles for a twelve month period.
Name of Bidders
Baldwin Pole
Nationwide
Swift Lumber
Goodrum International
Kisatchie Treating
Colfax Treating
The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Goins, seconded by Ms. Gibson, to wit:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ACCEPT THE LOW BID SUBMITTED FOR
TREATED WOOD POLES FOR A TWELVE MONTH
PERIOD, AS REFLECTED BY BIDS RECEIVED
AND TO ENTER INTO CONTRACT FOR SAID POLES
AND OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Goins and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO RENEW THE EXISTING ANNUAL
REQUIREMENTS CONTRACT FOR GAS
SYSTEM REPAIRS AND MAINTENANCE WITH
RYLEE CONTRACTING, INC., FOR AN
ADDITIONAL TWELVE MONTH PERIOD AND
OTHER MATTERS WITH RESPECT THERETO.
On motion of Mr. Goins and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO RENEW THE EXISTING ANNUAL REQURE-
MENTS CONTRACT FOR WATER AND
WASTEWATER WITH RYLEE CONTRACTING,
INC., FOR AN ADDITIONAL TWELVE MONTH
PERIOD AND OTHER MATTERS WITH RESPECT
THERETO.
On motion of Mr. Goins and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO AN ACT OF SALE FOR A
CUSTOM DIVA ACOUSTICAL SHELL
MANUFACTURED BY WENGER CORPORATION
TO BE LOCATED IN THE COUGHLINE SAUNDERS
PERFORMING ARTS BUILDING AND OTHER
MATTERS WITH RESPECT THERETO.
On motion of Mr. Goins and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE RESCOPING
OF AN EXISTING CONTRACT WITH FREDERICK
SWARTZ FOR THE NORTH MARCARTHUR
DRIVE TRAFFIC SOFTENING PROJECT TO
INCLUDE ALL OF MACARTHUR DRIVE (LA 1
OVERPASS TO SUGARHOUSE ROAD INTER-
SECTION) AND OTHER MATTERS WITH
RESPECT THERETO.
The above item was referred to the Finance committee.
On motion of Mr. Goins and seconded by Ms. Gibson, the following ordinance was introduced:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT THE QUOTE RECEIVED FROM
GILCHRIST CONSTRUCTION COMPANY AND
DIAMOND B CONSTRUCTION COMPANY FOR
HOT MIX FOR A PERIOD OF SIX MONTHS AND
OTHER MATTERS WITH RESPECT THERETO.
Mr. Goins moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:
RESOLUTION NO. 8954-2011
A RESOLUTION AUTHORIZING ADVERTISE-
MENT FOR BIDS FOR BOILER TUBE
REPAIRS FOR UNIT #3 WEST WALL & EAST
WALL AT D.G. HUNTER GENERATING STATION
AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Goins, Silver, Johnson, Larvadain, Fowler, Gibson, Villard.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 26th day of July, 2011.
Mr. Goins moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:
RESOLUTION NO. 8955-2011
A RESOLUTION AUTHORIZING ADVERTISE-
MENT FOR BIDS FOR WIRE AND CABLE FOR
THE ELECTRIC DISTRIBUTION DEPARTMENT
FOR A TWELVE MONTH PERIOD.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Goins, Silver, Johnson, Larvadain, Fowler, Gibson, Villard.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 26th day of July, 2011.
The next item on the agenda that being to consider adoption of a resolution declaring the intention of the City Council of the City of Alexandria, State of Louisiana, acting as the governing authority of the City of Alexandria, State of Louisiana (the “City”), to issue Utilities Revenue Bonds of the City, in one or more series, in an amount not to exceed Two Million Dollars ($2,000,000) for the purpose of paying the cost of constructing, acquiring, extending and/or improving the water portion of the combined electric power and light plant and system, waterworks plant and system, natural gas system and sewer system; generally describing said Bonds and the security therefore; authorizing the publication of a notice of such intention setting forth a date and time when said governing authority will meet in open and public session to hear any objections to the proposed issuance of said Bonds; providing for the filing of a petition by a certain percentage of the electors of the City objecting to the issuance of the proposed Bonds unless an election is held on the question of the issuance thereof; making a declaration of official intent under U.S. Treasury Reg. 1.1502 and providing for other matters in connection therewith was delayed for two weeks and sent to the Finance committee.
ORDINANCES FOR FINAL ADOPTION
SUBJECT TO PUBLIC HEARING
The next item on the agenda that being to consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for Purchasing warehouse- mold remediation was delayed for two weeks.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Silver and seconded by Ms. Gibson, to wit:
ORDINANCE NO. 101-2011
AN ORDINANCE AUTHORIZING THE MAYOR
TO ACCEPT THE QUOTE RECEIVED FROM
GRAINGER INDUSTRIAL FOR ALKALINE
MANGANESE DIOXIDE BATTERIES FOR A
TWELVE MONTH PERIOD AND OTHER
MATTERS WITH RESPECT THERETO.
The President called for any discussion. There being no other discussion, a vote was called and the following recorded:
YEAS: Silver, Johnson, Larvadain, Fowler, Gibson, Villard, Goins.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 26th day of July, 2011.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Silver and seconded by Ms. Gibson, to wit:
ORDINANCE NO. 102-2011
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A WRITTEN COOPERATIVE
ENDEAVOR AGREEMENT WITH THE
COMMUNITY SENIOR CITIZENS MULTIPURPOSE
RESOURCE CENTER AND OTHER MATTERS
WITH RESPECT THERETO.
The President called for any discussion. Ms. Vonn Jennings asked a question concerning this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Silver, Johnson, Larvadain, Fowler, Gibson, Villard, Goins.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 26th day of July, 2011.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Larvadain, to wit:
ORDINANCE NO. 103-2011
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A WRITTEN COOPERATIVE
ENDEAVOR AGREEMENT WITH COPE FOR
THE PURPOSE OF FACILITATING COMMUNITY
YOUTH EDUCATIONAL AND SOCIAL PROGRAMS
AND OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. Ms. Vonn Jennings asked a question on this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Gibson, Villard, Goins, Silver, Johnson, Larvadain, Fowler.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 26th day of July, 2011.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Villard, to wit:
ORDINANCE NO. 104-2011
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A WRITTEN COOPERATIVE
ENDEAVOR AGREEMENT WITH THE RAPIDES
SENIOR CITIZENS CENTER IN SUPPORT OF A
COMPREHENSIVE PROGRAM DESIGNED TO
ASSIST AREA SENIOR CITIZENS IN AREAS OF
WELLNESS, NUTRITION, TRANSPORTATION
AND RECREATION SERVICES AND OTHER
MATTERS WITH RESPECT THERETO.
The President called for any discussion. Ms. Vonn Jennings asked a question on this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Gibson, Villard, Goins, Silver, Johnson, Larvadain, Fowler.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 26th day of July, 2011.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Goins and seconded by Mr. Silver, to wit:
ORDINANCE NO. 105-2011
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A WRITTEN COOPERATIVE
AGREEMENT WITH THE SICKLE CELL
ANEMIA FOUNDATION (SCAF), INC., TO
PROVIDE A COMPREHENSIVE PROGRAM
ON SICKLE CELL DISEASE THROUGH
EDUCATIONAL WORKSHOPS, SCREENING,
COUNSELING AND SUPPORTIVE SERVICES
WITH THE INTENT TO ENHANCE THE CARE
OF SICKLE CELL PATIENTS AND THOSE AT
RISK OF THE DISEASE AND OTHER MATTERS
WITH RESPECT THERETO.
The President called for any discussion. Ms. Vonn Jennings asked a question on this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Goins, Silver, Johnson, Larvadain, Fowler, Gibson, Villard.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 26th day of July, 2011.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Silver and seconded by Ms. Gibson, to wit:
ORDINANCE NO. 106-2011
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A WRITTEN COOPERATIVE
ENDEAVOR AGREEMENT WITH MS. LINDA
WILLIAMS FOR THE PURPOSE OF
FACILITATING A COMMUNITY YOUTH MUSIC
PROGRAM AND OTHER MATTERS WITH
RESPECT THERETO.
The President called for any discussion. Ms. Vonn Jennings asked a question on this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Silver, Johnson, Larvadain, Fowler, Gibson, Villard, Goins.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 26th day of July, 2011.
The next item on the agenda that being to consider final adoption of an ordinance authorizing the Mayor to enter into a Professional Services Agreement with Institute for Safety in Powerline Construction to provide a training program was delayed for two weeks. Please note for the record that Councilman Fowler and Councilman Silver voted against this delay. It was stated that the council would like to know the names of the managers/principals of this company.
Finance Committee
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Goins and seconded by Mr. Silver, to wit:
ORDINANCE NO. 107-2011
AN ORDINANCE AUTHORIZING THE MAYOR
TO EXECUTE VARIOUS CONTRACTS, AGREE-
MENTS AND OTHER NECESSARY DOCUMENTS
BETWEEN THE CITY, CORE BUSINESS
TECHNOLOGIES AND HEARTLAND PAYMENT
SYSTEMS FOR THE ACCEPTANCE OF CREDIT
CARDS FOR UTILITY BILL PAYMENTS AND
OTHER MATTERS WITH RESPECT THERETO.
The President called for any discussion. The Finance committee recommended approval of this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Goins, Silver, Johnson, Larvadain, Fowler, Gibson, Villard.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 26th day of July, 2011.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Goins and seconded by Mr. Fowler, to wit:
ORDINANCE NO. 108-2011
AN ORDINANCE AMENDING 2011/2012
OPERATING BUDGET ADDING AN ADMINIS-
TRATIVE ASSISTANT POSITION IN HUMAN
RESOURCES DIVISION AND OTHER
MATTERS WITH RESPECT THERETO.
The President called for any discussion. The Finance committee recommended approval of this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Goins, Silver, Johnson, Larvadain, Fowler, Gibson, Villard.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 26th day of July, 2011.
The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Ms. Gibson and seconded by Mr. Goins, to wit:
ORDINANCE NO. 109-2011
AN ORDINANCE AMENDING 2011/2012
OPERATING BUDGET FOR POSITIONS IN THE
PLANNING DIVISION BY DELETING A BUILDING
INSPECTOR POSITION AND ADDING A MULTI-
TRADES POSITION AND OTHER MATTERS
WITH RESPECT THERETO.
The President called for any discussion. The Finance committee recommended approval of this item. There being no other discussion, a vote was called and the following recorded:
YEAS: Gibson, Villard, Goins, Silver, Johnson, Larvadain, Fowler.
NAYS: None.
ABSENT: None.
The ordinance was thereupon declared adopted on this the 26th day of July, 2011.
The next item on the agenda that being to consider final adoption of an ordinance amending 2011/2012 capital budget for the Building Improvements project was delayed for two weeks with a motion made by Mr. Goins and seconded by Ms. Gibson. Mr. Jules Green of 1758 Marye Street was present to speak on this item. He stated that he was not able to make the committee meeting this afternoon, therefore he wanted to speak. After discussion among council members, it was agreed to delay this item.
PUBLIC HEARING – COMMUNITY DEVELOPMENT
The President opened up the public hearing. The Clerk stated that the Administration recommended a continuation of a public hearing on the two below structures which is stated as follows.
Mr. Fowler moved for the adoption of the following resolution which was seconded by Mr. Villard, to wit:
RESOLUTION NO. 8956-2011
A RESOLUTION CONTINUING PUBLIC
HEARING ON STRUCTURES LOCATED AT
1792 ELLIOTT STREET AND 1238 ELLIOTT
STREET TO NOVEMBER 1, 2011.
The President called for any discussion. There being no further discussion, a vote was called for and resulted as follows:
YEAS: Fowler, Gibson, Villard, Goins, Silver, Johnson, Larvadain.
NAYS: None.
ABSENT: None.
The resolution was thereupon declared adopted on this the 26th day of July, 2011.
COMMITTEES
There were no reports from the Legal, Utility, Community Development, Personnel/Insurance, Public Safety/Transportation, A & E Review, Economic Development and Governmental Affairs committees.
Mr. Larvadain stated that he would like for the Mayor to report on the SPARC questions that were asked at a previous committee meeting. Also, he wanted to add the following question, “What penalty would the City of Alexandria face if not acted on in a timely basis?” He stated to add this item at the next Finance committee meeting.
Mr. Silver suggested that a letter should be sent to Deborah Randolph congratulating her on her recent appointment with the Chamber of Commerce.
There being no further business to come before the
Council, on motion properly seconded, the meeting was adjourned.
/S/ ROOSEVELT L. JOHNSON
President
ATTEST:
/S/ NANCY L. THIELS
City Clerk