Council Meeting Minutes - 2012-03-06

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, LOUISIANA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD MARCH 6, 2012.

The Council of the City of Alexandria, Louisiana, met in a regular meeting session at its regular meeting place, on Tuesday, March 6, 2012 at 5:00 P.M.  There were present the Honorable Roosevelt L. Johnson, Ed Larvadain, III,  Jerry W. Jones, Jr., Harry B. Silver, James “Jim” Villard, Chuck Fowler and Mitzi Gibson.  Also present were members of the Council staff, the Legal Division, Mayor Jacques Roy, Chief Operating Officer Kay Michiels and other members of the Administration.

The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Harry B. Silver, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Councilman Jerry W. Jones and the Pledge of Allegiance was led by Councilman Chuck Fowler.

CONSENT CALENDAR                                                         

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Mr. Fowler moved for the adoption or introduction of all items appearing under the heading of Consent Calendar.

                   Mr. Fowler moved that the Clerk be instructed to set each consent item out in the minutes separately to reflect the proper movers and votes.

Ms. Gibson seconded the motion.  It was unanimously carried by the Council.

                   On motion of Mr. Fowler, seconded by Ms. Gibson, the minutes taken from a regular meeting which was held February 21, 2012 was unanimously approved by the Council.

                   Bids were received for the Zoo’s Land of the Jaguar South American renovation construction.

Bidder                            Base Bid            Alt. 1                      Alt. 2                     Alt. 3

Tudor, Inc.                $2,080,000            120,000              215,000                 220,000

KDC                         $2,064,000              71,000               187,300                 292,000

Ribbeck                    $2,370,918             129,000             195,700                  276,750

Larwood                   $4,650,000              850,000             702,000                 880,000

                   The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Fowler, seconded by Ms. Gibson, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR THE

ZOO’S LAND OF THE JAGUAR SOUTH AMERICAN

RENOVATION CONSTRUCTION, AS REFLECTED

BY BIDS RECEIVED AND TO ENTER INTO

CONTRACT FOR SAID PROJECT AND OTHER

MATTERS WITH RESPECT THERETO.

                   Bids were received for Masonic Drive at Horseshoe intersection improvements.

Bidder                                                              Amt. of Bid

Progressive  $236,342.15

T.L. Construction                                              $349,829.50

Gilchrist Construction                                        $382,000.00

KDC                                                                $333,968.70

                   The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Fowler, seconded by Ms. Gibson, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR THE

MASONIC DRIVE AT HORSESHOE INTERSECTION

IMPROVEMENTS, AS REFLECTED BY BIDS

RECEIVED AND TO ENTER INTO CONTRACT

FOR SAID IMPROVEMENTS AND OTHER MATTERS

WITH RESPECT THERETO.

                   The above item was referred to the Finance committee.

                   Bids were received for ready mix concrete for use by various city departments.

                   Bidder

TXI

Ascension Ready Mix

Heck Industries

                   The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Fowler, seconded by Ms. Gibson, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR THE

READY MIX CONCRETE FOR USE BY VARIOUS

CITY DEPARTMENTS, AS REFLECTED BY BIDS

RECEIVED AND TO ENTER INTO CONTRACT

FOR SAID PROJECT AND OTHER MATTERS

WITH RESPECT THERETO.

                   Bids were received for construction & maintenance materials for various using departments.

Bidder

Luhr Brothers

                   The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Fowler, seconded by Ms. Gibson, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR THE

CONSTRUCTION & MAINTENANCE MATERIALS

FOR VARIOUS USING DEPARTMENTS, AS

REFLECTED BY BIDS RECEIVED AND TO

ENTER INTO CONTRACT FOR SAID MATERIALS

AND OTHER MATTERS WITH RESPECT THERETO.

                   Bids were received for operating supplies for the Electric Distribution department.

                   Bidder

Rexel

Stuart C. Irby

Techline

WESCO

AECI Utility Sales

                   The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Fowler, seconded by Ms. Gibson, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR

OPERATING SUPPLIES FOR THE ELECTRIC

DISTRIBUTION DEPARTMENT, AS REFLECTED

BY BIDS RECEIVED AND TO ENTER INTO

CONTRACT FOR SAID SUPPLIES AND OTHER

MATTERS WITH RESPECT THERETO.

                   The above item was referred to the Utility Committee.

                   Bids were received for trimming & removal of trees and limbs around high voltage lines for the Electric Distribution department.

Bidder                                                              Amt. of Bid

Deviney Construction                                        $1,516,000.00

Burford’s Tree                                                  No License Number

Wolf Tree                                                         $1,260,889.39

Asplundh                                                          $1,436,601.46

Solscapes                                                         $1,222,823.70

                   The above bids were referred to the Mayor and appropriate committee for tabulation and recommendation.  The following ordinance was introduced by Mr. Fowler, seconded by Ms. Gibson, to wit:

AN ORDINANCE AUTHORIZING THE MAYOR TO

ACCEPT THE LOW BID SUBMITTED FOR THE

TRIMMING & REMOVAL OF TREES AND LIMBS

AROUND HIGH VOLTAGE LINES FOR THE

ELECTRIC DISTRIBUTION DEPARTMENT, AS

REFLECTED BY BIDS RECEIVED AND TO ENTER

INTO CONTRACT FOR SAID PROJECT AND OTHER

MATTERS WITH RESPECT THERETO.

                   The above item was referred to the Utility committee.

On motion of Mr. Fowler and seconded by Ms. Gibson, the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZING CHANGE

                   ORDER NO. 2 FOR RE-ROOFING OF THE

                   CITY PARK PUMP STATION AND OTHER

                   MATTERS WITH RESPECT THERETO.

On motion of Mr. Fowler and seconded by Ms. Gibson, the following ordinance was introduced:

                   AN ORDINANCE AMENDING 2011/2012

                   CAPITAL BUDGET FOR THE STATE

                   PORTION OF THE MPO PROJECT AND

                   OTHER MATTERS WITH RESPECT THERETO.

                   The above item was referred to the Finance committee.

On motion of Mr. Fowler and seconded by Ms. Gibson, the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZING THE SURPLUS

                   AND DEPOSIT OF SURPLUS PROPERTY, K-9

                   POLICE DOG, “EURO” IN LIEU OF SURPLUS

                   SALE OR EUTHANIZATION TO ITS HANDLER

                   AND OTHER MATTERS WITH RESPECT THERETO.

                   The above item was referred to the Public Safety committee.

On motion of Mr. Fowler and seconded by Ms. Gibson, the following ordinance was introduced:

                   AN ORDINANCE AUTHORIZING THE DONATION

                   OF A TEMPORARY CONSTRUCTION SERVITUDE

                   IN LOT 4 OF BLOCK 1 TO LOUISIANA DEPARTMENT

                   OF TRANSPORTATION & DEVELOPMENT FOR THE

                   CONSTRUCTION OF A NEW PEDESTRIAN ACCESS

                   TO THE JACKSON STREET BRIDGE AND OTHER

                   MATTERS WITH RESPECT THERETO.

                   The above item was referred to the Legal Committee.

Mr. Fowler moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:

                             RESOLUTION NO.   9031-2012

A RESOLUTION SETTING A PUBLIC HEARING

TO BE HELD APRIL 3, 2012 FOR THE

CONDEMNATION OF RESIDENTIAL STRUCTURES.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 6^th day of March, 2012.

Mr. Fowler moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:

                             RESOLUTION NO.   9032-2012

A RESOLUTION SETTING A PUBLIC HEARING

TO BE HELD APRIL 3, 2012 FOR THE COST OF

DEMOLITION OF RESIDENTIAL STRUCTURES.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 6^th day of March, 2012.

Mr. Fowler moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:

                             RESOLUTION NO.   9033-2012

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR ANNUAL INSPECTION, TESTING

& CERTIFICATION OF BREAKERS AND TRANS-

FORMERS AT D.G. HUNTER GENERATING

STATION.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 6^th day of March, 2012.

Mr. Fowler moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:

                             RESOLUTION NO.   9034-2012

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR ELECTRIC METERS FOR A

TWELVE MONTH PERIOD.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 6^th day of March, 2012.

Mr. Fowler moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:

                             RESOLUTION NO.   9035-2012

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR PARK IMPROVEMENTS AT

FRANK O. HUNTER PARK.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 6^th day of March, 2012.

Mr. Fowler moved for the adoption of the following resolution which was seconded by Ms. Gibson, to wit:

                             RESOLUTION NO.   9036-2012

A RESOLUTION AUTHORIZING ADVERTISEMENT

FOR BIDS FOR MASONIC DRIVE CORRIDOR

ENHANCEMENTS-PHASE 3, PACKAGE 1 –

HYNSON BAYOU PEDESTRIAN BRIDGE REPLACE-

MENT.

The President called for any discussion.  There being no further discussion, a vote was called for and resulted as follows:

YEAS:        Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:        None.

ABSENT:    None.

The resolution was thereupon declared adopted on this the 6^th day of March, 2012.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO PUBLIC HEARING

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Johnson and seconded by Mr. Fowler, to wit:

                                 ORDINANCE NO.    39-2012

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   ACCEPT THE LOW BID SUBMITTED FOR

                   CENTRAL LOUISIANA BUSINESS INCUBATOR

                   KITCHEN BUILD-OUT, PHASE II, AS REFLECTED

                   BY BIDS RECEIVED AND TO ENTER INTO

                   CONTRACT FOR SAID PROJECT AND OTHER

                   MATTERS WITH RESPECT THERETO.

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:        Johnson, Larvadain, Fowler, Silver, Gibson, Villard.

NAYS:        None.

ABSENT:    None.

ABSTAIN:  Jones.

The ordinance was thereupon declared adopted on this the 6^th day of March, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Ms. Gibson, to wit:

                                 ORDINANCE NO.    40-2012

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   ACCEPT THE LOW BID SUBMITTED FOR

                   HERBICIDES FOR AN ANNUAL CONTRACT,

                   AS REFLECTED BY BIDS RECEIVED AND

                   TO ENTER INTO CONTRACT FOR SAID SERVICES

                   AND OTHER MATTERS

                   WITH RESPECT THERETO.

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:        Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 6^th day of March, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Jones and seconded by Mr. Villard, to wit:

                                 ORDINANCE NO.    41-2012

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   ACCEPT THE LOW BID SUBMITTED FOR

                   OVERHEAD ELECTRIC CONSTRUCTION

                   SERVICES FOR THE ELECTRIC DISTRIBUTION

                   DEPARTMENT, AS REFLECTED BY BIDS

                   RECEIVED AND TO ENTER INTO CONTRACT

                   FOR SAID SERVICES AND OTHER MATTERS

                   WITH RESPECT THERETO.

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:        Jones, Fowler, Silver, Gibson, Villard, Johnson, Larvadain.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 6^th day of March, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Villard, to wit:

                                 ORDINANCE NO.    42-2012

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   ACCEPT THE LOWEST QUOTES RECEIVED

                   FOR GALVANIZED FITTINGS FOR A TWELVE

                   MONTH PERIOD, AS REFLECTED BY BIDS

                   RECEIVED AND TO ENTER INTO CONTRACT

                   FOR SAID FITTINGS AND OTHER MATTERS

                   WITH RESPECT THERETO.

                   The President called for any discussion.  There being no other discussion, a vote was called and the following recorded:

YEAS:        Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 6^th day of March, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Jones, to wit:

                                 ORDINANCE NO.    43-2012

                   AN ORDINANCE AUTHORIZING CHANGE

                   ORDER #1 FOR 138 KV SUBSTATION

                   MAINTENANCE AND TESTINNG AND OTHER

                   MATTERS WITH RESPECT THERETO.

                   The President called for any discussion.  Mr. Fowler, Chairman of the Utility committee explained this item to the Council.  There being no other discussion, a vote was called and the following recorded:

YEAS:        Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 6^th day of March, 2012.

FINANCE AND LEGAL AFFAIRS COMMITTEE

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Ms. Gibson, to wit:

                                 ORDINANCE NO.    44-2012

AN ORDINANCE TO ACCEPT THE RECOMMENDATION OF THE CITY ATTORNEY TO AUTHORIZE THE CITY ATTORNEY TO ENTER INTO A COMPROMISE AND SETTLEMENT AND TO APPROPRIATE FUNDS OF   THE RISK MANAGEMENT FUND OF THE CITY TO BE USED FOR PAYMENT OF A CERTAIN SUM TOWARDS THE COMPROMISE AND SETTLEMENT OF THE CLAIM AGAINST THE CITY TO BE USED TO PAY TOWARDS THE SETTLEMENT IN THE SUIT ENTITLED "JOSEPH HENRY VERSUS CITY OF ALEXANDRIA AND ELNORA HOWARD", CIVIL SUIT NUMBER 234,216 ON THE DOCKET OF THE NINTH JUDICIAL DISTRICT COURT, AND TO PROVIDE FOR RELATED MATTERS.

                   The President called for any discussion.  The Finance and Legal Affairs committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:        Fowler, Silver, Gibson, Villard, Johnson, Jones.

NAYS:        None.

ABSENT:    None.

ABSTAIN:  Larvadain.

The ordinance was thereupon declared adopted on this the 6^th day of March, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Villard, to wit:

                                 ORDINANCE NO.    45-2012

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   ENTER INTO A SERVICE AGREEMENT WITH

                   MISTY ANTOON, ESQUIRE TO PROVIDE LEGAL

                   SERVICE AND OTHER MATTERS WITH

                   RESPECT THERETO.

                   The President called for any discussion.  The Finance and Legal Affairs committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:        Fowler, Silver, Gibson, Villard, Jones.

NAYS:        Larvadain.

ABSENT:    None.

ABSTAIN:  Johnson.

The ordinance was thereupon declared adopted on this the 6^th day of March, 2012.

The following ordinance which was previously introduced and laid over for publication of notice and no objection having been filed there to was brought up for final adoption on motion of Mr. Fowler and seconded by Mr. Jones, to wit:

                                 ORDINANCE NO.    46-2012

                   AN ORDINANCE AUTHORIZING THE MAYOR TO

                   ENTER INTO A SERVICE AGREEMENT WITH

                   THE LAW FIRM OF ROEDEL, PARSONS, KOCH,

                   BLACHE, BALHOFF & MCCOLLISTER TO PROVIDE

                   LEGAL SERVICES AND OTHER MATTERS WITH

                   RESPECT THERETO.

                   The President called for any discussion.  The Finance and Legal Affairs committee recommended approval of this item.  There being no other discussion, a vote was called and the following recorded:

YEAS:        Fowler, Silver, Gibson, Villard, Johnson, Larvadain, Jones.

NAYS:        None.

ABSENT:    None.

The ordinance was thereupon declared adopted on this the 6^th day of March, 2012.

COMMITTEES

                   There were no reports from the Utility, Personnel, Property and Zoning, Community Affairs, Services & Events, and A & E Selection committee.

                   Mr. Fowler, Chairman of the Finance and Legal Affairs committee stated that the budget will be presented next week by the Administration.  He stated that he would like to give the council members the following week to review the budget.  He stated that he would like to start having budget meetings the week of March 26^th in the afternoons from around 1:00 P.M. – 4:00 P.M. 

                   Mr. Jones, Chairman of the Public Safety, Works and Transportation committee stated that on March 19, 2012 at 5:30 P.M. – 8:30 P.M. will be meeting at the Broadway Resource Center on the Economic Workforce and Planning Development committee. 

                   Mr. Johnson asked if the Administration was ready to give a presentation on the drainage in the City.  It was stated that the Administration is still preparing a presentation to be given at a later time on this item.

                   There being no further business to come before the

Council, on motion properly seconded, the meeting was adjourned.

                                                     /S/  HARRY B. SILVER

                                                                        President    

ATTEST:

­­­­­­­­­­

/S/  NANCY L. THIELS,

City Clerk